36C78619R0044-003.pdf

Scope of Work

Washington Crossing National Cemetery Newtown, Pennsylvania

Columbarium and In Ground Cremains, Design/Build Project

VA Project 926CM3009

Date: 1/23/2019

1. GENERAL

This Scope of work (SOW) identifies the goal and objectives of this Design-Build project. The D/B Contractor shall provide Architectural and Engineering disciplines for the preparation of construction documents for the purpose of completing the construction project.

The D/B Contractor shall provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here and in other specific tasks as further defined by this SOW. See Section 15 below, ‘Additional information for this design / build project.’

The D/B Contractor shall be responsible for the quality, accuracy and completeness of the documents required to complete the SOW. Requirements contained herein are minimums; each discipline performing engineering services for this contract shall meet current industry standards for the content and quality of deliverables. The D/B Contractor shall be responsible for coordinating the documents and for producing a complete set of drawings in accordance with professional practices. Complete and accurate coordination between the disciplines and quality control of all consultants’ work shall be required. All drawings shall require a professional license seal and signature by the discipline responsible for the work.

The D/B Contractor shall be responsible for ensuring that the quality of construction and materials complies with the Construction Documents reviewed and accepted by the Government.

The D/B Contractor shall submit total project cost estimates along with the 50% and 95% submissions.

2. PROJECT GOAL

The purpose of this project is to provide design and construction for all of the following; 4,000 niche columbarium per CLIN 01; 4,500 in-ground cremains burial sections per CLIN 02, 4,600 in-ground cremains, and 1,800 traditional burial sections per CLIN 03, replacement of existing fuel tanks per CLIN 04, removal of existing trailers per CLIN 05, material storage bins per CLIN 06, cemetery signage per CLIN 07, floral stations per CLIN 08 and maintenance yard improvements per CLIN 09. The D/B Contractor shall ensure the Architectural and Engineering (DB/AE) contractor provides a complete design and construction document package for the work as described in this SOW.

3. BACKGROUND

Washington Crossing National Cemetery is located in Bucks County, Pennsylvania. Address is; 830 Highland Road, Newtown, Pennsylvania 18940, North of Philadelphia. The cemetery encompasses 205 acres.

4. OPERATIONAL CONSIDERATIONS

Each national cemetery is managed by VA National Cemetery Administration (NCA) personnel in conformance with national and regional (North Atlantic District) policies, priorities, goals, and objectives.

The functions of a national cemetery include the operation and maintenance of all aspects of the cemetery. Typically, this includes burial of veterans and eligible family members, the interment of cremated remains, and the placement and maintenance of a headstone or grave marker. Cemetery operations include special events on Memorial Day and other special ceremonies, as well as the care of graves, structures and grounds. Washington Crossing National Cemetery is operated and maintained by local NCA staff supervised by the cemetery director. Operating hours are Monday through Friday, 8:00 am – 4:30 pm. Closed federal holidays except Memorial Day and Veterans Day.

All survey and construction work must take place during normal operating hours. Any request to work beyond these hours must be requested in writing and approved by the Cemetery Director in conjunction with the COR. The request must be made a minimum of 24 hours in advance. In addition, the Cemetery hosts numerous ceremonies and events. Survey and construction work that interferes with these ceremonies will cease during the ceremonies. Notice will be provided by the Cemetery staff 5 days in advance of scheduled ceremonies whenever possible. Occasionally events are scheduled with less than 5 days’ notice in which case the Cemetery will provide as much notice as is possible.

Parking is limited: Survey and construction staff vehicle parking area will be coordinated with the COR and Cemetery Director.

Please take note: there is NO smoking inside cemetery grounds.

Proper attire and professional conduct is required at all times.

All work must cease during the time an internment is taking place near the project site. Special care must be exercised to accommodate visitors and to ensure work does not interfere with their visit and ensure that there are no safety hazards present.

5. ENVIROMENTAL COMPLIANCE

Based upon Department of Veterans Affairs “Environmental Effects of VA Actions,” 38 CFR Part 26, the project is “categorically excluded” from the need for environmental documentation, specifically Section

26.6 of said code paragraph (b)(2). The D/B Team shall not be responsible for environmental compliance under NEPA.

6. HISTORIC COMPLIANCE

This project is located in the Washington Crossing National Cemetery, which is eligible for listing in the National Register of Historic Places (NRHP). The proposed scope of work for this project is subject to compliance with Section 106 of the National Historic Preservation Act (P.L. 89-665, as amended).

Accurate documentation of the work is required for this project to indicate the protection of cultural landscapes, and be compatible with contributing elements within the Cemetery. The scope of work is to be reviewed by the National Cemetery Administration (NCA) Historic Architect (HA), who will consult with the Pennsylvania State Historic Preservation Office prior to work commencing. Proposed work, methods and treatments should meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties. The D/B Contractor shall not be responsible for submissions to State agencies.

Where PASHPO approval is needed this approval shall be coordinated by the NCA Historic Architect. All tasks associated with historic compliance must be completed within the Design Schedule.

7. PROJECT SCOPE AND DESIGN CRITERIA (See also section 15 of the SOW below).

7.1. CLIN 01; 4,080 Niche Columbarium

7.1.1. Site Survey and investigation.

• Topography

• Utilities

• Geotechnical

• Road and Curb

• Structures as applicable

• Plants

7.1.2. Provide design, engineering, and construction for a 4,080 niche columbarium.

• See Concept drawing RFP-01/RFP-02 dated 1/17/2019 attached herewith for columbarium design concept to be used for this project, phase 1 shall be designed and built.

• Columbarium walls shall be 5 niches high and match existing columbarium at this cemetery.

• Niches shall be standard 10-1/2” wide by 15” high by 20” deep.

• Columbarium wall caps shall be smooth faced limestone (pre-cast concrete wall caps are unacceptable).

• Letters, Numbers, Signage, shall be per attached standard columbarium drawing booklet.

• Niche covers with stainless steel rosettes and stainless steel mounting hardware shall be marble. The niche covers shall be Government-furnished and delivered / Contractor shall off-load niche covers, store, and inspect each niche cover along with VA NCA representative for color and condition, load rejected niche covers on pallets, request number to be replaced by the government. Contractor shall install niche covers (all mounting hardware is Contractor furnished). Niche covers are critical path items that require early procurement to meet schedule parameters. The transfer of government-furnished materials will be witnessed and documented by a representative of the Government. D/B Contractor shall be responsible for loss or damage of Government furnished materials after transfer. Contractor responsibility for loss or damage will be determined and repair, replacement, or other means of restitution may be required. Include target date for niche covers to be on site in construction schedule.

• Provide new cemetery signage as required for new columbarium, coordinate with existing signage at the cemetery

• Provide irrigation system as required in and around the new columbarium, include two (2) flower watering stations for each columbarium plaza total 4.

• Columbarium will require storm and ground water management, storm water drainage systems.

• Locate columbarium in accordance with the current Master Plan, a general location has been established. General location of niches as shown in Sketch 1 below.

• Provide one-way semi-circular drive, 26’ wide, face of curb to face of curb, off Freedom Circle to accommodate Columbarium parking, provide parallel parking spaces along ribbon curb adjacent to columbarium.

Sketch 1 – Master Plan Location of Columbaria Plaza.

7.2. CLIN 02; Burial Sections for 4,500 In Ground Cremains (IGC).

7.2.1. Site Survey and investigation.

• Topography

• Utilities

• Geotechnical

• Road and Curb

• Structures as applicable

• Plants

7.2.2. Provide design, engineering, and construction for 4,500 in-ground cremains burial sections.

• Burial sections for the internment of cremated remains are limited to 999 burial plots, this project will require 5 new burial sections for IGC, and 5 flower watering stations.

• Provide gravesite control monuments, which meet the requirements detailed in NCA Design Handbook, Internment Area Layout.

• A burial site for the interment of cremated remains is 4' x 4' x + 2' deep. Each burial site will eventually be marked with a marble marker which is government furnished and installed during future internments.

• Retain the site in as natural a state as possible. Keep grading to a minimum, while meeting the functional requirements of the cemetery. To the extent feasible, balance on-site cut and fill. Leave natural drainage ways, valuable trees or tree groups, shrubs, ground covers, rock out-cropping and streams undisturbed if possible.

Siltation or increased turbidity of natural wetland areas should be avoided to comply with applicable regulations. The design should use construction practices that minimize adverse effects on the natural habitat.

• The planting design should articulate and strengthen the site layout. Develop interrelated patterns of open, closed, or semi-enclosed spaces to suit the planned function. Concentrate planting in non-burial areas, such as trees along streets, buffer planting to screen unsightly views, and plantings to separate burial sections. Each plant used should serve a purpose and together should contribute to the function and overall design intent of the cemetery master plan. In general, the development should use regionally native plants and employ landscaping practices and technologies that conserve water and prevent pollution.

• Prepare interment areas for sodding with topsoil and proper nutrients, all new burial sections get sod. In non-burial areas, consider alternatives to standard turf that are suitable to drought conditions. Plant cleared slopes steeper than three to one (3:1) with ground cover other than turf.

• Provide new access roadway as required.

• Provide new cemetery signage as required for new IGC burial sections, coordinate with existing.

• Locate In-Ground Cremains Sections in accordance with the current Master plan, general location of in ground cremains sections as shown in Sketch 2 below.

• Provide irrigation system, spacing of irrigation system isles shall be based on irrigation system design.

Sketch 2 – In Ground Cremains Sections

7.3. CLIN 03; In Ground Cremains & Traditional Sections.

7.3.1. Site Survey and investigation.

• Topography

• Utilities

• Geotechnical

• Road and Curb

• Structures as applicable

• Plants

7.3.2. Provide design, engineering, and construction for 4,600 In Ground Cremains.

• The area shown in Sketch #3 below was part of the early turnover section when the cemetery was constructed. There was a historical log cabin that once sat in the general area. The project will plan and develop the area indicated in Sketch #3.

• Burial sections for the internment of cremated remains are limited to 999 burial plots, this project will require 5 new burial sections for IGC, and 5 flower watering stations.

• Provide permanent gravesite control monuments, which meet the requirements detailed in NCA Design Handbook, Internment Area Layout.

• A burial site for the interment of cremated remains is 4' x 4' x + 2' deep. Each burial site will eventually be marked with a marble marker which is government furnished and installed during future internments.

• Retain the site in as natural a state as possible. Keep grading to a minimum, while meeting the functional requirements of the cemetery. To the extent feasible, balance on-site cut and fill. Leave natural drainage ways, valuable trees or tree groups, shrubs, ground covers, rock out-cropping and streams undisturbed if possible.

Siltation or increased turbidity of natural wetland areas should be avoided to comply with applicable regulations. The design should use construction practices that minimize adverse effects on the natural habitat.

• The planting design should articulate and strengthen the site layout. Develop interrelated patterns of open, closed, or semi-enclosed spaces to suit the planned function. Concentrate planting in non-burial areas, such as trees along streets, buffer planting to screen unsightly views, and plantings to separate burial sections. Each plant used should serve a purpose and together should contribute to the function and overall design intent of the cemetery master plan. In general, the development should use regionally native plants and employ landscaping practices and technologies that conserve water and prevent pollution.

• Prepare interment areas for sodding with topsoil and proper nutrients, all new burial sections get sod. In non-burial areas, consider alternatives to standard turf that are suitable to drought conditions. Plant cleared slopes steeper than three to one (3:1) with ground cover other than turf.

• Provide new 20’ face to face of curb access roadway as required with concrete gutter and curb to match the existing at the cemetery. Estimated length is 2000 linear feet.

• Provide new cemetery signage as required for new IGC burial sections, coordinate with existing.

• Provide irrigation system, spacing of irrigation system isles shall be based on irrigation system design.

7.3.3. Provide design, engineering, and construction for 750 (estimated) Traditional Casket burial section.

• Provide a gravesite layout plan for section 6A. Burials previously started in Section

6A but were halted. 6A is a traditional section. See sketch #3 below. Subsurface drainage has been installed in section 6A; (As Built Drawing is Available). The grave site layout should include open isles at location of drainage runs. Gravesite layout plan for 6A needs to be appropriately coordinated with active utilities. Section 6A was the site of temporary utility trailers when the cemetery was originally constructed. These temporary trailers were supported with utilities. A subsurface utility survey was done in 2017. Abandoned Utilities should have been removed when the sub drainage was installed. The 2017 drawing from this utility survey is available.

• Provide permanent gravesite control monuments, which meet the requirements detailed in NCA Design Handbook, Internment Area Layout.

• Grave sizes and depths have been established in Section 6A. The gravesite size is 4’x10’ with 7’ depth.

• Each burial site will eventually be marked with a marble marker which is government furnished and installed during future internments.

• Retain the site in as natural a state as possible. Keep grading to a minimum, while meeting the functional requirements of the cemetery. To the extent feasible, balance on-site cut and fill. Leave natural drainage ways, valuable trees or tree groups, shrubs, ground covers, rock out-cropping and streams undisturbed if possible. Siltation or increased turbidity of natural wetland areas should be avoided to comply with applicable regulations. The design should use construction practices that minimize adverse effects on the natural habitat.

• The planting design should articulate and strengthen the site layout. Develop interrelated patterns of open, closed, or semi-enclosed spaces to suit the planned function. Concentrate planting in non-burial areas, such as trees along streets, buffer planting to screen unsightly views, and plantings to separate burial sections. Each plant used should serve a purpose and together should contribute to the function and overall design intent of the cemetery master plan. In general, the development should use regionally native plants and employ landscaping practices and technologies that conserve water and prevent pollution.

• Prepare disturbed burial areas for sodding with topsoil and proper nutrients, all disturbed burial areas get sod. In non-burial areas, consider alternatives to standard turf that are suitable to drought conditions. Plant cleared slopes steeper than three to one (3:1) with ground cover other than turf.

• Provide new cemetery signage as required for new traditional burial sections, coordinate with existing.

• Provide 2 new granite cemetery section markers to match existing markers used throughout the cemetery.

• The section layout shall include the design for the irrigation system and flower water stations, spacing of irrigation system isles shall be based on irrigation system design and coordinated with existing subsurface drainage system. This contract will not include the installation of the irrigation system in section 6A. This contract will not include the installation of the flower/water stations in section 6A.

Sketch #3 – In Ground Cremains; Traditional; Road.

7.4. CLIN 04; Replacement of Existing Fuel Tanks.

7.4.1. Site Survey and investigation.

• Topography

• Utilities

• Geotechnical

• Road and Curb

7.4.2. Provide design, engineering, and construction for New Fuel Tank.

• Remove two 500-gallon diesel fuel oil tanks. Install one new 1000-gallon diesel fuel tank. Above ground storage tank, steel, double wall, with all controls, dispensers, etc. Dispenser to have pin code access and tracking for up to 12 employees, the code would track usage of fuel by individual employees.

• Upgrade all associated equipment, controls, and pumps as required to meet current code requirements.

• Add fire suppression system if required by applicable local, regional, and national codes.

• Provide temporary diesel fuel oil tank to be utilized by cemetery operations during construction of new fueling area. Existing tanks could be temporarily utilized for this purpose.

Two 500-gallon AST’s located in the Maintenance Yard. Replace with one new 1000-gallon AST in same general location. Modify area as necessary for new tank installation.

7.5. CLIN 05; Removal of Trailers.

• Remove three old construction trailers. They are roughly 15 years old and have sitting here since the admin bldg. was turned over. Removed and dispose of trailers;

Small Trailer is 21’-6” long (24’ with hitch) x 8’-6” wide x 12’ high, each large trailer is 56’ long (59’ with hitch) x 12’ wide x 12‘ high.

• Completely remove any utilities and associated infrastructure that served the trailers.

• Restore grade and turf to original condition, use sod.

Old Construction Trailers. Demo and discard. Located in field next to Maintenance yard.

7.6. CLIN 06; Material Storage Bin Building.

7.6.1. Site Survey and investigation.

• Topography

• Geotechnical

• Road and Curb

7.6.2. Provide design, engineering, and construction for removal of Existing Material

Storage Bins.

• Remove existing material storage bins and crushed stone road.

• Restore grade and turf to original condition, use sod.

Existing Bins & Crushed Stone Road to be removed.

7.6.3. Provide design, engineering, and construction for New covered material storage bin building.

• See Material Storage Concept Plan NCA-20, dated 2019/01/10 attached herewith for design concept.

• Building shall be 81’ feet wide and 41’ feet deep with 10’ apron.

• Building shall include 5 – material storage bays.

• Building shall include 5 – bay doors, manual.

• Material storage bays shall have 8’ high concrete knee walls at sides and back.

Location of existing and proposed location of Material Storage Bins.

7.7. CLIN 07; Cemetery Signage.

7.7.1. Replace Signage throughout cemetery. The existing signage did not hold up. The original color was brown and has turned gray due to sun fade. Many signs are broken from plowing and being located too close to roadway. Replace 100% of cemetery signage.

• Signage should be consistent with NCA Program Guide, Signage Standards, for national cemeteries, unless there is a compelling reason for a unique design.

Design all cemetery signs as a coordinated information system for cemetery visitors, using consistent locations, shapes, sizes, materials, colors, and graphics.

The essential purpose of the signage is to communicate information in a legible, clear and easily comprehended manner.

Existing Signage: The color was brown and matched benches and flower stations. Sun fade has changed the color of all signage to chalky gray. Many signs are broken, from impact with vehicles.

7.8. CLIN 08; Floral Stations;

7.8.1. Floral stations with trash/floral/water.

• Provide and install floral watering stations at existing burial sections 6, 6A, 3, 4, 29, 30, 32, 33, and 34

7.9. CLIN 09; Maintenance Yard Improvements;

7.9.1. Extend paved area.

• Pave grass area on north side as shown in image below.

7.9.2. 80’ x 30’ Covered Storage Structure in Maintenance Yard.

• Provide new storage structure for protecting cemetery equipment when not in use.

The general area is shown below. Coordinate exact location with Cemetery Director.

The minimum clearance would be 14'-6” beneath the structure. Lighting and electrical outlets for equipment motor block heaters shall be included. Steel structure with open sides, metal roof. Color and architecture to align with existing buildings.

Structure shall be designed structurally and other wise to allow full height walls to be added on 3 sides or all 4 sides in the future, the side facing maintenance yard shall be designed structurally to accommodate future vehicle bays and vehicle doors without structural modification.

7.9.3. Extend fence.

• Remove existing fence and gate on North Side, provide and install new fence and gate on North side of new paved area.

Maintenance Yard Improvements

8. Government Provided Reference Material NCA Standard Drawings,

8.1. RFP-01/RFP-02 Columbarium Concept Plan

8.2. NCA 20 Material Storage Concept Plan

8.3. 926CM2002_Sec6A Book

8.4. 926CM2002A Book

9. Accessibility- All features of the new design for columbarium shall be accessible in compliance with the Americans with Disabilities Act-1990, Architectural Barriers Act of 1968, as amended and local accessibility requirements. To achieve compliance, the National Cemetery Administration uses as its standard for building and facility design the ABA Accessibility Standard for Federal Facilities (ABAAS). The standards are found at the following URL: http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm. All aspects of compliance related to this project are to be discussed and exceptions may apply based on site conditions.

10. Design Criteria- The following general guidance applies to the project. It can be accessed from the VA web site at the following URLs:

10.1. VA Program Guide PG-18-3, Topic 1 – Codes, Standards and Executive Orders (September

2013) www.cfm.va.gov/til/cPro.asp

10.2. VA Program Guide PG-18-3, Topic 4- Foundation Drainage (April 2001) www.cfm.va.gov/til/cPro.asp

10.3. VA Program Guide PG-18-4, Standard Details where applicable https://www.cfm.va.gov/TIL/sDetail.asp

10.4. VA Sustainable Design Manual (rev1 August 18, 2017)

http://www.cfm.va.gov/til/sustain/dmSustain.pdf

10.5. VA Design and Construction Criteria, NCA Specific Criteria and Specifications.

http://www.cfm.va.gov/til/nca.asp

10.6. VA Program Guide 18-10 Physical Security, While visiting this web site scroll down and pick Physical Security Note particularly that the physical security criteria that must be followed for NCA facilities is that which is identified as specific to NCA facilities, please take some time to review the Security System Application Matrix as well.

http://www.cfm.va.gov/til/dManual.asp

10.7. VA PG 18-15 Volume D A/E Submission Requirements for National Cemetery Projects as applicable to design portion of A&E contract. Use VA PG 18-15 Volume D as a general guide; see Section 11 on this SOW for the required deliverables on this project.

http://www.cfm.va.gov/til/ae/aesubcem/

10.8. National Cemetery Signs. VA Signage Design Guide Section 12 (December 2012) http://www.cfm.va.gov/til/signs/Signage12-Cemetery.pdf

11. TASKS, DELIVERABLES, AND SCHEDULE (The D/B Contractor shall be responsible for all work listed for the following tasks and shall submit all survey information and reports to the Contracting Officer’s Representative (COR) for review and comment)

11.1. Task 1 - Surveys and investigations of existing conditions, design development drawings. Use

VA PG 18-15 Volume D as a general guide, see 10 above.

http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm http://www.access-board.gov/ada-aba/aba-standards-gsa.cfm http://www.cfm.va.gov/til/cPro.asp http://www.cfm.va.gov/til/cPro.asp https://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/til/sustain/dmSustain.pdf http://www.cfm.va.gov/til/nca.asp http://www.cfm.va.gov/til/spclRqmts.asp#PHS http://www.cfm.va.gov/til/dManual.asp http://www.cfm.va.gov/til/ae/aesubcem/ http://www.cfm.va.gov/til/signs/Signage12-Cemetery.pdf

11.1.1. Preliminary Site Visit; meet on site with NCA Project Manager/COR and local VA staff to evaluate scope of work and glean insight into the projects goals and challenges. Identify site issues, limitations and constraints with respect to proposed location, size, and layout of proposed facilities and structures.

11.1.2. Complete pre-design survey which includes documentation of existing conditions and existing utility infrastructure in the area of proposed work.

11.1.3. Obtain a topographic survey, gather data, review existing site conditions, and analyze all pertinent documentation. Compile and analyze applicable Government provided reference materials, see 8 above, ‘government provided reference material.’

11.1.4. Engage a licensed geotechnical engineer to perform site reconnaissance, soils investigation, testing and analysis of the project site. The purpose of surface and subsurface investigation is to locate any conditions which would indicate specific areas of concern and provide recommendations for site improvements, pavement cross-sections, walkway cross-sections, ground water control, and treatment of in-place soils for the support of foundations, and slabs on grade. The geotechnical engineer shall be responsible for obtaining all necessary clearances from the Cemetery Director, local agencies, and utility companies that may have infrastructure in the vicinity of the work.. The D/B Contractor shall ensure the DB/AE logs and samples a minimum of Forty (40) exploratory borings to a depth of 15 to 20 feet minimum below ground surface or deeper per Geotechnical Engineer recommendations and have the samples laboratory-tested to determine soil characteristics (at least 2 borings at each burial section). Coordinate all exploration work with the Cemetery Director and the COR. The D/B Contractor shall ensure the DB/AE provides a written report of findings and recommendations for site preparation, concrete footing, concrete paving, and asphalt pavement design, and sign post installation, include within the report any other factors, i.e. underground utilities, ground water, which could influence the design of the proposed construction.

11.1.5. Prepare a storm water management plan and related storm-water calculations as required for new site development and storm water/environmental department permitting.

11.1.6. Review available reference drawings; see 12 above, ‘government provided reference material.’

11.1.7. Prepare concept plans showing location and layout of burial sections, structures, walkways, vehicular access roads, parking, and landscaping. Show grading, flow arrows, and percent slopes. All areas shall be properly graded to drain adequately.

The Contractor shall perform a survey of existing trees and identify existing trees to remain and those to be removed in the area of new work.

11.1.8. Columbarium landscaping is limited to trees and turf. No shrubs or ground cover are allowed. Specify trees that are native to the area and already known to thrive there.

11.1.9. Existing landscaping, trees, plants, and hardscape at and around project site is to be replaced in like and kind if disturbed or removed for new construction.

11.1.10. Deliverables: Conceptual design drawings for project scope of work. Provide site survey/topography drawings, Geotechnical Report with Boring Logs, including pavement cross-section design recommendations.

11.1.11. Time to complete: Fifty Six (56) days from Notice to Proceed.

11.1.12. Task 1a, Government review of task 1 deliverables: fourteen (14) days.

11.1.13. Consultation and approval from Pennsylvania State Historic Preservation Office is required. The D/B Contractor shall ensure the DB/AE prepares consultation documents, including letter of representation and project information, location and associated drawings/narratives for the VA NCA Historic Architect to submit to State Historic Preservation Office.

11.2. Task 2 - Construction drawings – 50% complete, draft specifications with table of contents.

11.2.1. Review the PG-18-15, Vol. D, A/E Submission Requirements for National Cemetery Projects (Dec 2011.) see section 10 above. Prepare the drawing cover sheet and base sheets for each technical discipline using the survey drawings; begin construction drawings.

11.2.2. Survey existing cemetery signage. Add new signage and modify and/or replace existing signage as required to provide location information and directional information for new columbarium site where required thru-out the cemetery. Use VA Signage Design Guide, National Cemetery Signs for signage design guide, see Section 10 above.

11.2.3. Prepare the draft specifications with table of Contents to include all specification sections that will be part of the final documents. Review NCA master specifications, see section 10 above. D/B Contractor will identify any specification sections that DB/AE shall need to write if a NCA or VA master specification does not exist for a specific section that is needed; edit NCA master specifications and delete or add sections to specifically align with this project.

11.2.4. Incorporate the soil boring location plan showing the exact location of each boring and boring profiles in the construction drawings.

11.2.5. Design grading for proposed work in accordance with NCA and ADA guidelines.

11.2.6. Design vehicle parking and access as required.

11.2.7. Design irrigation systems as required. The D/B Contractor shall tie-in to the existing irrigation system where possible, survey and locate nearest available point of connection for irrigation of new IGC, traditional, and New Columbarium burial areas.

11.2.8. Deliverables: 50% Construction drawings, including signage layout plan, signage schedule and sign face graphics, specifications.

11.2.9. Time to complete: One hundred twentysix (126) days from Notice to Proceed.

11.2.10. Task 2a, Government review of task 2 deliverables: Fourteen (14) days.

11.3. Task 3 - Construction Documents-95% complete and coordinated set of construction documents.

11.3.1. Drawings: Submit 95% complete construction documents for all disciplines incorporating comments from VA review of 50% CD submission and final geotechnical report findings and recommendations

11.3.2. Specifications: Submit 95% complete set of construction specifications coordinated with the drawings.

11.3.3. Deliverables: Drawings, specifications, final Geotechnical Reports and completed construction documents.

11.3.4. Time to Complete: One hundred ninety-six (196) days from Notice to Proceed.

11.3.5. Task 3a, Government review of task 3 deliverables: Fourteen (14) days.

11.4. Task 4 – Final Construction Documents (drawings and specifications), final cost estimate.

11.4.1. Submit 100% Final complete and coordinated set of construction documents for all disciplines that incorporate and address all review comments and changes.

11.4.2. Cost Estimate: Submit a detailed estimate of construction cost. All items must be quantified; lump sum items are not acceptable. Break out costs of items by element, spec. division, including all labor and materials.

11.4.3. Deliverables: Final drawings, specifications and cost estimate.

11.4.4. Time to Complete: Two hundred thirty eight (238) days from Notice to proceed.

11.4.5. Task 4a, Government review of task 4 deliverables: Twelve (12) days.

11.4.6. Construction Document set complete: Two hundred fifty (250) days from Notice to

Proceed.

11.5. Task 5 – Construction.

11.5.1. Mobilization: Coordinate construction access, entrance to site, construction routes, and areas designated for equipment, materials, and contractor staff parking with VA Project Manager/COR and Cemetery Director. Provide temporary signage for directions too and designation of these areas at the job site.

11.5.2. Temporary erosion and storm water control: Provide and install sediment traps and barriers, basin traps, sediment fences, outlet protection, runoff control, runoff conveyance, storm drains, slope drains, etc. as required to mitigate erosion and control storm water. Comply with all applicable codes. Obtain and pay for any required environmental and erosion control permits.

11.5.3. Site preparation: Provide protective measures for valuable trees. Project includes land clearing, cutting, filling and grading, mulching, and sodding.

11.5.4. Site infrastructure: Construct permanent storm and ground water management systems (include water retention ponds or similar as required), utility systems, and irrigation system. Enhance or expand existing storm and ground water management systems as required by design approach.

11.5.5. Paving: Construct new roads, parking, walkways and flatwork at columbarium.

11.5.6. Structures: Project shall include excavation, construction of footing/foundations, steel structures, columbarium structures, and retaining walls if required by design parameters.

11.5.7. Landscaping: provide and install planting, final surface stabilization, top soil, trees, permanent seeding mulching, and sodding.

11.5.8. Project delivery and close-out: Coordinate inspections with Government stakeholders well in advance of substantial completion of the project. Include time in the Construction schedule to address and close out all open punch list items and for final testing of site infrastructure.

11.5.9. De-Mobilization: Remove all temporary structures, materials, and equipment from job site and restore disturbed areas of site to original condition or better.

11.5.10. Final preparation and cleaning for delivery: Remove dirt and debris from all areas of new work, groom site for final acceptance and delivery.

11.5.11. Time to Complete: Five hundred and fifty (550) days from Notice to proceed.

11.6. Task 6 – Prepare and Issue as built record set of drawings (per field as built mark-ups).

11.6.1. Time to complete twenty eight (28) days after project delivery and close-out.

11.7. Schedule Summary (The D/B Contractor shall complete the project per schedule shown below).

11.7.1. Time for Completion of Project – Five Hundred and Fifty days (550) days after issuance of Notice to Proceed. Schedule duration is as follows

• Design Notice to Proceed

• Task 1 Fifty Six (56) days (Survey, DD)

• Task 1a Fourteen (14) days (Government Review)

• Task 2 One hundred twenty-six (56) days (50% Construction Documents)

• Task 2a Fourteen (14) days (Government Review)

• Task 3 Fifty Six (56) days (95% Construction Documents)

• Task 3a Fourteen (14) days (Government Review)

• Task 4 Twenty Eight (28) days (Final Design)

• Task 4a Twelve (12) days (Government Review)

• Task 1 thru 4 Total DB/AE schedule Two hundred fifty (250) days

• Task 5 Three hundred (300) days (Construction)

• Task 1 thru 5 Total D/B schedule Five hundred (550) days plus another 28 days for task 6, record set of drawings.

• Task 6 Four Twenty Eight(28) days (record set of drawings)

11.7.2. Meetings as follows:

• Site visit, project kick-off

• Conference call, after DB/AE review of VA comments on Task 1

• Conference call, after DB/AE review of VA comments on Task 2

• Conference call, after DB/AE review of VA comments on Task 3

• Conference call, after DB/AE review of VA comments on Task 4

• 2 design meetings with NCA staff on site thru completion of task 1 thru 4.

• Bi-weekly project progress tele-conferences with NCA staff during task 5.

• Conference call, pre-construction meeting.

• Site visit, construction kick-off meeting.

• Additional weekly construction phase services/administration meetings if construction progress is behind schedule.

• Project close out meetings as required for preliminary punch list, punch list/substantial completion, and final project delivery.

12. PERSONNEL RESOURCES (The D/B Contractor shall provide the following personnel.)

12.1. Overall Project Manager: To manage the project, and negotiate fees; provide project communications point of contact, and monitor progress and overall quality of deliverables and construction.

12.2. Architect / Design Project Manager.

12.3. Construction Project Manager.

12.4. Architect / Engineer Field Representative.

12.5. Professional staff: of the disciplines required to prepare surveys, studies, design and construction documents, specifications and cost estimates in a professional, quality-based, timely, efficient manner.

12.6. Clerical Support: Includes the preparation and shipping of all deliverables to the Government and the typing of specifications.

12.7. Qualified construction staff.

13. INDIRECT RESOURCES (The D/B Contractor shall be responsible for the following)

13.1. Reproduction/Mailing: All submission deliverables shall be forwarded to VA in accordance with distribution requirements listed in this scope of work. All printing and shipping costs are the responsibility of the D/B Contractor.

13.2. Travel: All travel expenses for D/B contractor staff and consultants are the responsibility of the D/B Contractor.

14. GENERAL SUBMITTAL STANDARDS & REQUIREMENTS (The D/B Contractor shall be responsible for the following)

14.1. Drawing Sheets.

14.1.1. All plans are to use the standard VA/NCA title block. VA will provide an electronic version if the D/B Contractor requires it. Sheet size is 30” x 42”. Half size hardcopy sets and digital files shall be provided for reviews.

14.1.2. All drawings shall be bound, along the left margin, into sets in the order of the drawing list. At each submittal, the set of drawings shall have a cover sheet. The binding must not obscure any information on the drawings.

14.1.3. Each sheet as well as all materials submitted shall be clearly labeled above the title block with what submission it is corresponding to the required submissions in this scope of work i.e., “Survey, Design Development Submittal,” "50% Construction Documents Submittal,” etc. This label shall be changed per each new submission.

14.1.4. Drawing Sheet Number Prefix shall be per National CAD Standard, see section 14.4 below.

14.2. Drawing Content.

14.2.1. Cover sheet: Cover sheet shall have the standard VA Logo with the agency name next to it. Cover sheet must show: project title, project number, index of drawings in the set, names, addresses and phone numbers of all associated D/B firms, vicinity map, site location map, cemetery map showing project location and other pertinent project information. A complete legend of drawing abbreviations and drafting symbols for all disciplines shall be included either on the cover sheet or on a second sheet immediately following the cover.

14.2.2. General phasing drawing: Show traffic control, access and staging areas, how access to the cemetery would be maintained during construction. This drawing must convey daily impact of construction work on cemetery operations.

14.2.3. Subsurface investigation and Survey drawings: Topographic and Geotechnical surveys, must show surveyor’s stamp on topographic survey sheet.

14.2.4. Demolition drawing: Show limits of clearing and grubbing and miscellaneous other required demolition for tie in to existing infrastructure, roads and walkways where required.

14.2.5. Civil drawings: Dimensioned layout plans showing location of all new work, new infrastructure, easements, and other items as applicable to new work. Finished grading plans with spot elevations, rim elevations of storm drainage structures, inverts, retaining wall plans/sections/details, road/walkway sections/details.

14.2.6. Landscape drawings: Planting plans with symbols showing all trees, planting beds, sod, and lawn seed mixture. The planting schedule should show common name, genus and species

14.2.7. Erosion control drawings: Shall include necessary storm drain lines and any temporary erosion and sediment control measures required for applicable environmental permits. Consult with environmental permit office during design and required permitting.

14.2.8. Storm sewer drawings: Plans, profiles, details as applicable.

14.2.9. Irrigation drawings: Show gross irrigation layout for mains and sub mains and a typical head layout for each type of watering condition. Show points of connection, head layout, pipe sizes, valve sizes, and all appurtenances. Layout of irrigation plans must be drawn to match irrigation controller coverage. Show water demand calculations. Two (2) Flower watering stations are also to be provided at each columbarium plaza total could be 4.

14.2.10. Civil drawings: storm water system with storm water retention system as required by applicable local and regional authorities.

14.2.11. Architectural drawings: Plans, sections, elevations, and details of structures, columbarium, and perimeter fence/paving work.

14.2.12. Structural drawings: Plans, sections, details as applicable (Architectural drawings shall include all dimensioning for all work at structures of any kind including foundation plans).

14.2.13. Plumbing drawings: Plans, details for watering stations, identify point of connections to existing irrigation system.

14.2.14. Electrical drawings: Plans, details, schedules as applicable.

14.3. Graphic Standards.

14.3.1. Drawings shall have graphic scales, north arrow (either true north or plan north;

orientation shall be consistent throughout drawings, title block, and key plan clearly identifying the drawing component within the overall plan. Each drawing, booklet, and other supporting submittal, including cover sheets, shall be clearly and consistently identified throughout the design process with the project title, location, building, phase, section, and segment. Each sheet shall be clearly labeled above the title block, what submission it is corresponding to the required submissions in this scope of work. Each sheet shall have a key map for locating and orienting individual drawing sheets to the whole site.

14.3.2. Plans must clearly demonstrate what is new work and what is existing and what is to be demolished. New work must be graphically bolder than existing work. For example, existing items to remain may be screened, with new work shown solid.

Demolition work shall be shown by dashed lines.

14.3.3. Drawings using match lines must not overlap information. All information must stop at the match line and resume at the corresponding match line.

14.3.4. Detail sheets should be organized logically and present the material intended in an orderly way, for example, head, jamb and sill should be arranged as such from top to bottom, not randomly placed on the sheet as space allows. Items with plan, front and side views should be arranged in that context to one another. Each detail must be clearly labeled and the scale indicated.

14.3.5. A comprehensive legend of the abbreviations and symbols used on all of the drawings shall be provided on the cover sheet or immediately following the cover sheet.

14.3.6. The construction document package shall include survey design and construction work for 8 CLINs (contract line item numbers) the drawings shall clearly indicate which CLIN each drawing plate, detail, etc. is for.

14.4. Computer Aided Design and Drafting (CADD).

14.4.1. The D/B Contractor shall supply all drawings in AutoCAD format in accordance with the United States National CAD Standard, Version 6.0. The standard includes presentation graphics, level/layer assignments, electronic file naming and standard symbols. These standards are available at the Internet website:

http://www.nationalcadstandard.org/.

14.4.2. If the DB/AE performs their project design work in two different CADD formats, the D/B Contractor will ensure the electronic file compact disk submission to the National Cemetery Administration shall be in only one unified CADD format, only .dwg format files will be accepted. The conversion and the integrity of the drawings is solely the responsibility of the D/B Contractor. All CADD files created for this project shall be the property of the Department of Veterans Affairs and the National Cemetery Administration. CADD files shall not be altered in any way or locked to prevent them from being easily re-used and edited for future projects as the VA NCA deems necessary.

http://www.nationalcadstandard.org/

14.4.3. The external label for the electronic submittal shall contain at a minimum:

• Project Number

• Format and version of the operating system software used

• Name and version of utility software used for preparation (e.g., compression/decompression, if applicable) and copying files to media

• Sequence number of the digital media

• A list of the filenames on the digital media, as space on the label permits.

14.5. Reports/ Calculations/ Studies/ Analyses/ Estimates/ Specifications/ Materials.

14.5.1. Submit 8 ½” x 11” copies of all required calculations, cost estimates and specifications to the Project Manager/COR. All letter reports shall be labeled with the project name, project number, name(s) of D/B firm(s), date and title of the report or estimate. Final submittal of specifications shall be in Microsoft Word format on compact disc. Foldout sheets, up to 11" x 17", for graphics may be incorporated in the reports.

14.5.2. Specifications shall be prepared using National Cemetery Administration (NCA) Master Construction Specifications. Submissions shall show changes to master by using the "Track Changes" function. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and this SOW. The specification submitted for review shall include:

a) The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b) Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the construction documents; and

c) The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with construction documents.

14.5.3. The D/B Contractor shall submit agendas for planned meeting and submit minutes of meetings held with VA to the COR.

14.5.4. All submitted documents shall be updated as per written responses in a mutually agreeable electronic review and correction tracking system to reflect review comments from previous phase and further development. The D/B Contractor shall verify that all changes based on the review of the previous phase have been entered into the electronic review and correction tracking system and approved by the VA

COR.

14.5.5. Color boards: Submit color board with samples of materials to be used for all new work as shown in the construction documents.

14.5.6. Sequencing Plan: The D/B Contractor shall develop a Microsoft Project Bar Chart schedule demonstrating fulfillment of the contract requirements. See NAS (Network Analysis System) Section of the NCA master specifications. Sequencing plan as referenced here involves a phasing or construction sequencing plan, including long lead item milestone dates, and a narrative of construction explaining impacts on the local environment and traffic. Show staging areas, construction access, and contractor parking. Plan shall be general in nature but thorough enough to address issues related to cemetery entrance and exits, utility issues, etc.

14.6. Distribution of Review Submissions by D/B Contractor.

VA STAFF

SETS of

DRAWINGS

COST

ESTIMATE

REPORTS/

CALCS.

SPECS

E-FILES

NCA Develop. Coord. 1-half-size

1 CD/DVD

NCA PM/COR 1 half-size 1 1 1 1 CD/DVD

District Engineer 1 half-size 1

NCA Cemetery Director 1 half-size

NCA Crypt Specialist 1 half-size 1 1CD/DVD

3rd Party Peer Reviewer 1 half-size 1 1 1 1 CD/DVD

Total 6 3 2 3 6

14.7. Work Coordination and Reviews.

14.7.1. The NCA Project Manager is the Contracting Officer’s Representative (COR). All work shall be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make any changes to the contract.

14.7.2. Each drawing submittal will be reviewed by VA and comments will be provided to the D/B Contractor according to the schedule in the contract (typically 2 weeks). All comments are from various VA entities and changes shall be coordinated through the NCA Project Manager/COR. If the D/B Contractor makes changes or modifications based on comments from VA entities other than the Project Manager/COR, the D/B Contractor will be liable and at their own expense shall revise the changes.