36C78619R0044-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-16-2019

926CM3009

36C786 Department of Veterans Affairs NCA Contracting Services 75 Barrett Heights Road, Suite 309 Stafford

VA

22556 36C786 Department of Veterans Affairs NCA Contracting Services 75 Barrett Heights Road, Suite 309 Stafford

VA

22556 To all Offerors/Bidders

36C78619R0044 05-07-2019

X X X

See CONTINUATION Page X

(1) Print The purpose of this amendment is to provide the following information:

1. Clarification of Proposal Submission Instructions, applicable NAICS, and Size Standard.

2. Verification of Quantities for CLIN 0001, CLIN 0002 and CLIN 0003.

3. Provide required Past Project Form and corrected VA Form SF 1442.

4. All other terms, conditions and specifications of this solicitation remain unchanged.

Tallulah Slater Contract Specialist This amendment is to provide the following information as described on Page (1) of this document:

a. Verification of applicable NAICS and Size Standard

NAICS: 237990

Size Standard: 36.5 Million

b. Representations and Certifications, Standard Form SF 1442, and all amendments are to be included with the Phase II Proposal only.

c. Electronic proposal submissions entered via Vendor Portal will NOT be accepted.

Please see continuation pages and attachments for Submission Requirements and Instructions, Updated CLIN’s and Past Project form.

All other terms and conditions of this solicitation remain unchanged.

CONTINUATION PAGE

A. INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Set-Aside Solicitations Issued under the Veterans First Contracting Program

Contract Administration Data

Limitations on Subcontracting – Monitoring and Compliance

This solicitation includes VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside; VAAR 852.219-11, Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause.

The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor’s offices where the contractor’s business records or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

B. INSTRUCTIONS FOR PROPOSAL SUBMISSION

PROPOSAL PREPARATION INSTRUCTIONS

NOTE: DO NOT SUBMIT PHASE-II WITH PHASE I. ONLY THE MOST THE THREE MOST HIGHLY QUALIFIED OFFERORS WILL BE INVITED TO SUBMIT A PHASE II PROPOSAL.

ALL PROPOSAL PREPARATION COSTS WILL BE THE SOLE RESPONSIBILITY OF THE OFFEROR. THE GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL PREPARATION COSTS.

B. 1 Date, Time & Place of Submission Phase I proposals must be received at 75 Barrett Heights Road, Suite 309, Stafford, VA 22556, by the submission due date of June 10, 2019 4:00PM EDT. Packages should be addressed to Tallulah Slater, Contract Specialist. Late submissions will not be accepted. All submitted materials will become the property of the Government and will not be returned.

Regardless of the manner you choose to deliver your package, it is the Offeror’s responsibility to ensure it is received before the submission deadline.

B.2 Submission Format

Phase I proposals will be accepted and evaluated for possible advancement to Phase II. Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award. Proposals shall contain all applicable information as required by the solicitation.

B 3. Written Submission

(a) Number of Copies - Offerors shall submit original and four (4) hardcopies copies of their proposal to include one (1) CD .

(b) Text - Text shall be at least single spaced, on 8 1/2 x 11 inch paper, with a minimum one-half inch margin all around. Pages shall be numbered consecutively. Printing double-sided is encouraged but each printed side will count as a single page towards the total sheet count limitation for the respective section. No foldout pages shall be used except for drawings as described in (c) below. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

(c) Drawings – Drawings will be submitted as full size (30” x 40” maximum) hardcopy sheets and may be reduced and bound into the response booklet without being counted as sheets.

(d) Font Size - Print shall be of a minimum 12-point font size or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(g) All volumes of the proposals will be identified with the following information:

1) Solicitation Number

2) Solicitation Title

3) Contractor Name, DUNS number, and contact information

4) Volume Title (Technical Proposal)

(h) The first page of the Technical proposal shall include the information identified in FAR provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of the Technical Proposal with the contact information.

B. 4 Proposal Format and Content:

This section of the RFP provides general guidance for preparing as well as specific instructions on the format of the proposal. The proposal shall consist of three (3) physically separate and detachable submissions as follows:

Part I- Technical Capability (Factors 1 - 2) Part II – Past Performance Information (Factor 3) Part III – Price Proposal (only for Phase II)

Part I- TECHNICAL PROPOSAL: Submit technical proposal in a format which clearly addresses each of the evaluation factors. Each factor is limited to a maximum of 5 pages for each factor, single spaced with a font size no less than 12 with one-inch margins on all four edges of each sheet of 8 1/2” x 11” paper except for any reproduced pages.

Part II- PAST PERFORMANCE INFORMATION: Offeror shall submit no more than five (5) completed Past Performance Questionnaires.

Part III- PRICE PROPOSAL: (only for Phase II)

(a) Complete the Standard Form 1442 – Blocks 19 and 20 a, b, and c. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Representations and Certifications, Instruction to Offerors and Evaluation Procedures constitute the contract.

(b) Price Schedule – Insert proposed pricing into attached bid schedule; pricing must be provided for all line items as applicable.

(c) Representations and Certifications – Complete the necessary fill-ins and certifications in ALL required sections. The Representations and Certifications sections shall be returned in their entirety. For other sections, Offerors shall submit only those pages that require a fill-in.

(d) Acknowledge any and all amendments.

B. 5 Electronic Submission In addition to the paper copies identified above, the Offeror shall submit all proposal information in electronic format (CD). Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Office 2000 or higher, MS Word 2000 or higher. Data submitted in spreadsheet format shall be readable by MS Office 2000 higher, MS Excel 2000 higher. Drawings shall be in PDF format. In case of conflict between the paper copy and the electronic copy of the proposals submitted, the paper copy shall take precedence.

C. BASIS OF AWARD

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

D. EVALUATION FACTORS

Technical Proposal Requirements. The proposal shall address the following evaluation factors during a 2-phase procurement process for Design Build.

Phase 1

Individual Evaluation:

VA-NCA, Contracting Service - DC will post a synopsis of the requirement for fifteen (15) days prior to issuing the Phase 1 solicitation. Phase 1 solicitation will be published for a period of 30 calendar days requesting interested parties to submit a proposal that contains their proposal addressing Phase 1 technical evaluation requirements for Technical Approach, Technical Qualifications, and Past Performance (Customer Satisfaction). Price or cost is not an evaluation factor for Phase 1 evaluations. Upon receipt of Phase 1 solicitation proposals from the Offerors, each Source Selection Evaluation Board (SSEB) voting member will complete an individual evaluation of each proposal and provide a recommendation on ranking the offers from best qualified to least qualified. Only the top three (3) ranking Offerors will be selected to submit Phase 2 proposals. For Phase 1, each evaluation factor is equal in importance. The Phase 1 evaluation will be conducted using the following factors:

Factor 1: Technical Approach: Design/Build Narrative: Proposals shall be evaluated based on the overall description of the design-build process from notice to proceed to project completion which shall include all stages of the contract including but not limited to: survey work, design submittal milestones, construction milestones, and closeout of the project. The VA NCA SSEB is looking for a play by play description for each phase of the design-build process. A complete and comprehensive narrative will receive a higher rating.

Factor 2: Technical Qualifications: The capability of the Design/Build team to perform on this contract will be evaluated per recent corporate specialized experience working on design-build contracts for projects of comparable size, complexity, and scope within the last ten (10) years.* Include the following information for only 5 of the most relevant projects on the past project work sheet attached herewith;

· Project title, location and contracting method (design build, design bid build, etc.)

· Project description including the building use.

· Project owner’s contact person name and telephone number.

· Project start and completion dates (original vs. actual) for each project, explain reason for increase in schedule if applicable.

· Project cost (original vs. actual), for each project, explain reason for increase in cost if applicable.

*Comparable size, complexity, and scope are defined as follows: Comparable size is defined as the dollar value of the past contracts as compared to the dollar value of this contract (are they comparable in cost,); Complexity is defined as the variety and number of different trades working on past projects as compared to the trades involved for this project, such as but not limited to; site survey, site investigation, utility work, paving, concrete, masonry, carpentry, landscaping, irrigation, etc. Scope is defined as having the same work products as required for this projects’ scope of work as applicable such as: site survey work, site utility work, earthwork, roads/parking, paving, crypts, columbaria, administrative office buildings, vehicle maintenance buildings, landscaping, and irrigation systems.

Technical Evaluation Rating Scale for Factors 1 and 2

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Factor 3: Past Performance (Customer Satisfaction) – Submit CPARS evaluations (final or interim) and/or Past Performance Questionnaire (PPQ) for not more than five (5) projects similar in scope and complexity to this scope of work. A PPQ should only be submitted if no CPARS exists. A PPQ form is attached herewith for distribution to former customers / clients.

Rating will be based on how well the contractor performed on the contracts and the relevancy of the projects, projects for which CPARS or PPQs are submitted and should be similar to this project in terms of complexity, cost, and contract type.

Performance Confidence Assessments

Phase II:

Individual Evaluation:

In Phase II of this process, VA-NCA Contracting Officer will issue the solicitation to the three highest ranked Offerors from Phase I.

Phase II Technical Evaluation Factors (Proposal): Proposal evaluation for award will include both Phase I and Phase II Technical Evaluation ratings. These ratings, when combined, are significantly more important than cost or price. Phase II Evaluation Factors 1 thru 4 are equal in importance.

Evaluations will be based on the following evaluation factors:

Factor 1, Design and Construction Concept Narratives: Contractor’s understanding of this project’s scope shall be evaluated based on the Design and Construction narratives. Complete and comprehensive narratives will receive higher rating.

Design Narrative Provide a design narrative that describes all the design elements/features included in this scope of work. Include information about survey work, materials and finishes to be used for the structures, utility systems, and identify any special considerations as applicable.

Construction Narrative Provide a detailed construction narrative that describes phasing of the work as applicable: mobilization, staging, site preparation, utility work, erection of structures, irrigation and landscaping.

Factor 2, Management Approach: Shall be evaluated based on Project Delivery Philosophy, Organizational Chart and Narratives, Quality Assurance / Quality Control Plan.

Project Delivery Philosophy – Include a narrative concerning:

Methods for Successful Partnering: Communication and Conflict Resolution

Project Organizational Chart and Narrative Provide Organizational Chart; identify all key personnel listed in Factor 3 on the Organizational Chart, include title/role and name.

Provide Narrative that clearly describes the prime contracting firm (or firms if a joint venture) and individuals as well as the roles and responsibilities of individuals proposed as sub-consultants and sub-contractors.

Provide a list of all sub-consultants and all proposed sub-contractors; include web site address for each.

Quality Control Plans Provide a Quality Control Plan for the design phase of the project.

Provide a Quality Control Plan for the construction phase of the project.

Factor 3, Key Personnel: Key Personnel shall be evaluated based on relevant experience on past projects of comparable size, complexity and scope, key personnel must have at least 5 years of experience doing design and/or construction work. Job related licenses/registrations/certifications for key staff will improve overall evaluation rating. Key staff professional licensing in the state of Pennsylvania will result in higher evaluation rating.

Biographical data shall include the following:

· Name of individual.

· Company employed by.

· Company position title.

· Years with the company.

· Describe work experience with 3 projects that were of comparable size, complexity, and scope to this scope of work.

· Position that the individual will hold in regard to this contract/project team.

· What percentage of the individual’s time would be committed to the project during design and/or construction phase, specify which phase.

· List current and active job-related professional licenses/registrations/certifications (provide state and number.)

· Supply biographical data for only the following key personnel that will be assigned to this project (Note if one particular individual is proposed for more than one of the following positions, list that individual for each key position they will be filling):

· Prime Contractor’s Design-Build Project Manager who will manage the prime’s staff and all sub-consultants.

· Design Project Manager who will manage the design effort for this contract.

· Engineering Project Manager who will manage the engineering team for this contract.

· Construction Project Manager who will manage construction and sub-contractors on site during construction.

· Architect

· Structural Engineer

· Landscape Architect

· Mechanical Engineer

· Electrical Engineer

· Plumbing Engineer

· Irrigation Specialist

· Construction Field Representative/Superintendent.

Factor 4: Technical Solution for performance schedule: Provide project design and construction schedule. The Contractor’s understanding of project specific schedule parameters shall be evaluated. A complete and comprehensive schedule that includes design submission milestones and detailed construction task milestones per construction specifications institute (CSI) division will receive a higher rating.

Project Progress Schedule - The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule will indicate specific tasks with dates for each step of the process including:

Design Period: Include pre-design site survey work, each design/construction document submittal milestone, and indicate government review periods. State all assumptions.

Construction Period: Include permitting as applicable, mobilization, site prep, staging, long lead items, start and completion of construction scope items, etc. State all assumptions.

Narrative of Schedule Parameters: Provide written commitment as to the time frame for project completion. Specify how much allowance has been made for anticipated weather delays and potential delays due to cemetery operations and events. State all assumptions.

Factor 5: Price: Price is evaluated based on the Offeror’s total proposed price being complete, reasonable, and realistic given the proposed technical approach.

Technical Evaluation Rating Scale for Factors 1 – 4

approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is moderate.

Standard Definitions

Strength

A strong attribute or quality of particular worth or utility; an inherent asset. Note: Simple adherence to the requirements or ability to meet a requirement is compliance but should not be listed as strength and associated benefits to NCA.

Deficiency

A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level or omission of required information.

Representations and Certifications, Standard Form SF 1442, and all amendments are to be included with the Phase II Proposal.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

4,000 Niche Columbarium

Burial Sections for 4,500 In Ground Cremains (IGC).

4,600 In Ground Cremains & 1,800 Traditional Sections.

Replacement of Existing Fuel Tanks.

Removal of Trailers

Material Storage Bin Building

Cemetery Signage

Floral Stations

Maintenance Yard Improvements

See attached document: 36C78619R0044-002 KB.

End of Document