36C78619Q0351-002.docx

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Pacific District - District Wide Tree Maintenance Services Federal contract opportunity
Solicitation number
36C78619Q0351
Issued by
Department of Veterans Affairs National Cemetery Administration

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36C78619Q0351 Quality Assurance Surveillance Plan.docx

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?.## QUALITY ASSURANCE SURVEILLANCE PLAN

QUALITY ASSURANCE SURVEILLANCE PLAN

1. Quality Assurance Surveillance Plan: The QASP will consist of periodic inspections conducted by the COR or his/her designee, and by visitor input (in the form of complaints of poor service or responses on good service). A completed evaluation covering the items listed in the “Management Support Rating Criteria” (enclosed below) will be forwarded to the Contracting Officer every four (4) months, by the COR.

2. MANAGEMENT SUPPORT RATING CRITERIA

The criteria for acceptable and unacceptable performance are as follows:

A. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

B. If the quality of work does not comply with the contract requirements the COR will initiate, and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

C. If the level of performance is deemed unacceptable to the Government concurrent with two unsatisfactory ratings, monthly payment will be reduced for unsatisfactory performance by the percentage as shown in the chart below:

Performance Standard
Minimum Frequency of Inspection
Minimum Acceptable Level (MAL)
Tree and Stump Removal
Bi-Weekly
90% Trees shall be topped prior to falling; No damage to roots of any adjacent tree; cavity of the stump is to be filled with clean topsoil and tamped to meet the existing grade.
Tree Removal
Bi-Weekly
90% of trees removed are justified and approved by Certified Arborist.
Pruning
Bi-Weekly
90% removal of all deadwood present in the tree IAW Pruning 1, 2, and Routine, Training, & Palm requirements.
Emergency Work
Bi-Weekly
90% of work initiated within 24 hours; response to all requests within one hour.
Scheduled ceremonies
Bi-Weekly
99% of work must not delay or alter and scheduled ceremonies.
Record Keeping/ Reporting
Bi-Weekly
90% of all weekly reports provided weekly.
Compliance
Bi-Weekly
99% maintain required licenses, certifications, and permits required
Cleanliness
Bi-Weekly
90% of all debris resulting from services removed.
Safety
Bi-Weekly
99% provide adequate warning devices, barricades, guards, flagmen and other necessary
Conduct
Bi-Weekly
99% adhere to required standards of dress, conduct, supervision and training

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