36C78618R0364-003.pdf

Department of Veterans Affairs National Cemetery Administration

Design-Build Request for Proposal

INSTALL PRE-PLACED CRYPTS AND IN-GROUND CREMAINS

Project No. 832CM3031

Biloxi National Cemetery Biloxi, Mississippi

00 01 10 TABLE OF CONTENTS

00 01 51 List of Drawings

01 00 00 General Requirements 01 32 16.13 Network Analysis System – (Bar Chart Schedule) 01 33 23 Shop Drawings, Product Data, and Samples 01 45 29 Testing Laboratory Service 01 57 19 Environmental Protection 01 74 19 Construction Waste

02 41 10 Demolition

03 48 21 Precast Concrete Double-Depth Lawn Crypts

31 20 11 Earth Moving 31 23 19 Dewatering

32 84 00 Planting Irrigation 32 90 00 Planting

33 40 00 Storm Sewer System 33 41 13 Foundation Drainage

Standard Drawings Disclaimer •VA makes no warranty of any kind, express or implied, with respect to the file(s) which are the subject of this agreement, and specifically makes no warranty that said file(s) shall be marketable or fit for any particular purpose.

VA believes that the information contained herein is reliable and generally accurate for the purpose intended.

Furthermore, any description of said file(s) shall not be deemed to create an express warranty that such files shall conform to said description.

•Receiver assumes all risk and liability for any losses, damages, claims or expenses resulting from the use or possession of any file(s) furnished by VA pursuant to this agreement.

•Receiver agrees to indemnify, defend and hold harmless VA, its officers, agents, and employees from and against any and all claims, suits, losses, damages or costs, including reasonable attorney's fees, arising from or by reason of receivers; use or possession with respect to any of the file(s) furnished by VA pursuant to this agreement, and such indemnification shall survive acceptance of said file(s) by receiver.

•Receiver agrees that VA cannot provide the files in other file formats and agrees to accept the files in the format provided. VA also recommends that the files be used in the format provided. VA makes no performance guarantees, express or implied warranties and assumes no obligation or liability for the reliability or accuracy of the information contained herein.

•The VA assumes no liability for hardware or software damage that may result from the use of the electronic files provided due to unknown viruses that may reside on the electronic media when transferred to the end user.

•These terms and conditions constitute the complete and final agreement of the parties hereto.

•Receiver accepts the aforementioned terms and conditions.

832CM3031 Install 1,900 Crypts Biloxi National Cemetery

Biloxi, MS

SECTION 00851

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the

RFP.

Drawing No. Title

RFP1 Cover Sheet

RFP2 Overall Site Plan

RFP3 Site Plan Enlargement

RFP4 Representative Drawings 1

RFP5 Representative Drawings 2

END OF SECTION

Biloxi National Cemetery 1,900 CRYPTS Project No. 832CM3031

GENERAL REQUIREMENTS

01 00 00 i

SECTION 01 00 00

TABLE OF CONTENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S) ................................. ERROR! BOOKMARK NOT DEFINED.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.4 FIRE SAFETY

1.5 OPERATIONS AND STORAGE AREAS

1.6 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

1.7 ALTERATIONS

1.8 RESTORATION

1.9 PHYSICAL DATA

1.10 PROFESSIONAL SURVEYING SERVICES

1.11 LAYOUT OF WORK

1.12 AS-BUILT DRAWINGS

1.13 USE OF ROADWAYS

1.14 CONTRACTING OFFICER'S FIELD OFFICE

1.15 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.16 TEMPORARY TOILETS

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

1.18 NEW TELEPHONE EQUIPMENT

1.19 TESTS

1.20 INSTRUCTIONS

1.21 CONSTRUCTION SIGN

1.22 SAFETY SIGN

1.23 CONSTRUCTION PHOTOGRAPHS

1.24 INTERIOR COLOR SLIDES

1.25 HISTORIC PRESERVATION

01 00 00-1

SECTION 01 00 00

1.1 GENERAL INTENTION

A. Contractor shall furnish all labor, materials, and equipment to perform and complete all work for Design-Build for installation of concrete lawn crypts at Biloxi National Cemetery, as shown on the drawing location and in the specifications.

B. Visits to the site may be made only by appointment with the Cemetery Director.

Mr. Shawn Hamner Telephone: (228) 388-6668

Biloxi National Cemetery 400 Veterans Avenue Bldg. 1001 Biloxi, MS 39531-2410

1.2 STATEMENT OF BID ITEM (S)

Bid Item 1 – The contractor shall provide design-build services 3,791 pre-placed concrete lawn crypts and 517 In-ground Cremains Sites to create final build-out of burial capacity. The sections identified for burial are represented on the RFP Drawings. Work shall include surveying, design and construction documents per NCA design criteria, excavation, installation of crypts, irrigation system, drainage and other site improvements necessary for the functioning of a crypt field and burial areas.

Bid Item 2 – Manufacture or purchase, delivery and off-loading at the site minimum of

3,791 precast concrete burial crypts that are to be installed under Bid Item 1. Double depths or quads are acceptable. Purchase and deliver 30 additional crypt lids, 3 crypt lid-lifting devices and 3 shelf-lifting devices.

1.3 SPECIFICATIONS AND DRAWINGS BY THE CONTRACTOR

A. The contractor shall submit one concept drawings and construction documents at 50%, 100% and Final for government approval. There will be construction documents reviews at 50% and 100%. The contractor shall respond to all review comments and incorporate comments on the following submission. Also see section 00 11 21, RFP for Design Build for additional submission requirements.

01 00 00-2

1.4 FIRE SAFETY

A. Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM)

E84-1998 ........................ Surface Burning Characteristics of Building Materials

2. National Fire Protection Association (NFPA):

10-1998 .......................... Standard for Portable Fire Extinguishers FCLCH-30-1996 ............. Flammable and Combustible Liquids Code 51B-1999 ........................ Standard for Fire Prevention during Welding, Cutting and

Other Hot Work 70-1999 .......................... National Electrical Code 241-1996 ........................ Standard for Safeguarding Construction, Alteration, and

Demolition Operations

3. Occupational Safety and Health Administration (OSHA)

29 CFR 1926 .................. Safety and Health Regulations for Construction B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29

CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to the Contracting Officer for review for compliance with contract requirements in accordance with Section 01340, SAMPLES AND SHOP DRAWINGS.

C Site Access: Maintain free and unobstructed access to site for fire, police and other emergency response forces in accordance with NFPA 241.

D Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241.

E Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

F Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

G Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

H Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with Contracting Officer.

I. Fire Hazard Prevention Inspections: Inspect entire construction areas weekly.

Coordinate with, and report findings and corrective actions to the Contracting Officer.

J Smoking: Smoking is prohibited inside buildings under construction and completed.

Dispose of waste and debris in accordance with NFPA 241.

1.5 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer and coordination with the cemetery director. The Contractor shall hold and save the Government, its officers and agents free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may not be erected by the Contractor.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when

01 00 00-3 and as authorized by the Contracting Officer. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damages caused by the contractor’s activities including curbs, sidewalks, or roads.

D. The Contracting Officer shall determine working space and space available for storing materials.

E. Workmen are subject to rules of Cemetery applicable to their conduct and working attire. See Director for current rules.

F. Execute work in such a manner as to not interfere with work being done by others.

Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Contracting Officer. All such actions shall be coordinated with the Utility Company involved. The Contractor shall notify the cemetery director in writing at least 2 weeks prior to actual field actions to prevent any impact on cemetery operations and activities.

H. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, or gas, payment of such fee shall be the responsibility of the Government and not the Contractor. Contractor will administer, coordinate and install all connections.

I. Phasing: To insure such executions, Contractor shall furnish the Contracting Officer with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof.

J. Coordination of construction activities with the cemetery director and cemetery operations is required. Burial activities take precedence over construction activities.

The contractor shall cooperate to the fullest extent in the coordination of construction activities with cemetery operations and burial activities. It is not expected but may happen that construction activity will be halted for burial activities. Good coordination between cemetery and construction usually precludes this.

K. The contractor is required to discontinue work at least one day before all Federal Holidays. A general clean up of the site is required at that time in the existing portion of the cemetery. No debris shall be left adjacent to or on any gravesite or on cemetery ground.

1.6 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES

& IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation

(such as trees, shrubs, and grass) on or adjacent to the work sites, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut as directed by the Contracting Officer. Any grading within the drip line trees must be done with hand shovels and hand tools.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are

01 00 00-4 made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, ENVIRONMENTAL PROTECTION, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. If applicable, a National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is responsible for compliance.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the Contracting Officer or COR of areas in which construction occurs and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by area:

1. Existing condition of landscaping, drainage, paving, walks, and other features.

2. Shall note any discrepancies between drawings and existing conditions at site.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and the Contracting Officer.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of Contracting Officer, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with approved specifications, which will be furnished by design-build team. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) of Section 01001, GENERAL CONDITIONS.

C. Re-Survey: Thirty days before expected partial or final inspection date the Contractor and Contracting Officer together shall make a thorough re-survey of the areas involved.

They shall furnish a report on conditions then existing, of landscaping, drainage, paving, walks, and other features as compared with conditions of same as noted in first condition survey report.

1. Re-survey report shall also list any damage caused by Contractor despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by Contracting Officer.

01 00 00-5

E. Disposal and Retention: Materials and equipment accruing from work removed shall be disposed of as follows:

1. Reserved items, which are to remain property of the Government, are identified by noted on drawings or in specifications as items to be stored. Items, which remain property of the Government, shall be removed or dislodged from present locations in such a manner as to prevent damage, which would be detrimental to re-installation and reuse. Store such items where directed by Contracting Officer.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from National Cemetery.

3. Items of portable equipment and furnishings located in areas in which work is to be done under this contract shall remain the property of the Government.

1.8 RESTORATION

A. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services, fire protection systems or communications systems which are not scheduled for discontinuance or abandonment.

B. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2) of Section 01001, GENERAL

CONDITIONS.

1.9 PHYSICAL DATA

A. Data and information furnished or referred to is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. (FAR 52.236-4)

1.10 PROFESSIONAL SURVEYING SERVICES

A registered professional land surveyor or registered civil engineer with the State of Illinois whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections. The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor.

1.11 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established general base lines and existing benchmarks, investigated and designed by the team and indicated on the drawings, and shall be responsible for all measurements in connection with the layout.

The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work.

The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by

01 00 00-6 the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor. (FAR 52.236-17)

B. Establish and plainly mark center lines for each gravesite control monument including all grid markers, section markers, and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure, roads, parking lots, and gravesite control monuments, are in accordance with lines and elevations shown on contract drawings.

C. Following completion of gross excavation and rough grading permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of utilities and elevations of floor slabs. A survey of proposed spoils area shall be done. all proposed areas of clearing shall be staked out and reviewed with the COR.

D. Approval of all applicable permits and plans required by this project shall be approved and paid for by the Design/build contractor. The Design/build contractor shall investigate all applicable permitting requirements and provide a check list of all permits, name of the appropriate authorities having jurisdiction (AHJ) and disposition of all applicable permits. This shall be done in advance of any construction or earthwork activities.

E. During progress of work, and particularly as work progresses through the site, the contractor shall have lines and grades and plumbs of all major formwork checked and certified by a registered land surveyor or registered civil engineer as meeting requirements of contact drawings. Furnishing such certifications to the Contracting Officer before any concrete or backfill covering work.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings, which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the Contracting Officer's review, as often as requested.

C. Contractor shall deliver one approved completed set of as-built drawings to the Contracting Officer within 14 calendar days after the acceptance of the project by the Contracting Officer.

D. Contractor’s AE shall update the AutoCAD files and mark all changes and supply a complete set of as-built AutoCAD copy on CD-ROM to COTR prior to final pay request.

1.13 USE OF ROADWAYS

A. For hauling, use only roads authorized by the Contracting Officer. The Contractor at Contractor’s expense shall construct temporary roads if needed. When necessary to cross curbing, sidewalks, or similar construction, they must be protected. All disturbed areas must be restored.

01 00 00-7

1.14 CONTRACTING OFFICER'S FIELD OFFICE – NOT USED.

1.15 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT - NOT USED.

1.16 TEMPORARY TOILETS

A. Provide for use of by all Contractors’ workers ample portable temporary sanitary toilet accommodations.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The government shall make NO utilities available to the Contractor from existing outlets and supplies except as follows. Upon completion of the irrigation system or completion of portions thereof, the contractor through the permanent connection of the new irrigation system to the existing irrigation shall be provided water through the irrigation system for flushing and testing of said system. No other expressed or implied uses of government furnished water exist.

B. The Contractor, at Contractor's expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and meters required by the public utilities. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated appurtenances.

1.18 TELEPHONE EQUIPMENT - NOT USED

1.19 TESTS

A. Conduct final tests required in various sections of specifications in presence of the Contracting Officer or designee. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

B. All related components as defined above shall be functioning when any system component is tested.

C. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.20 OPERATING MANUALS AND INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals (three copies each) for each separate piece of equipment shall be delivered to the Contracting Officer coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals must reference the exact model, style and size of the piece of equipment and system installed. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed instructions to assigned VA/NCA personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various

01 00 00-8 technical sections. Instructions for different items of equipment that are component parts of a complete system shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of interrelated systems. All instruction periods shall be at such times as scheduled by the Contracting Officer. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor whom, in the opinion of the Contracting Officer, does not demonstrate sufficient qualifications in accordance with requirements for instructors.

1.21 CONSTRUCTION SIGN

A. Furnish a construction sign and coordinate with the cemetery director to select a noticeable location to post the sign with information of the name of the project, the name of the contractor as Notice of Construction to the general public and visitors.

1.22 SAFETY SIGN – NOT USED

1.23 CONSTRUCTION PROGRESS DIGITAL IMAGES

A. During the construction period through completion, furnish Department of Veterans Affairs with daily construction progress views of digital images, containing those views taken on that visit as per these specifications:

1. Daily construction progress digital photographs will be taken to show construction progress and submitted to COTR daily through daily log reports. Report and log shall be submitted daily. The accumulation of photographs shall be submitted on CD or USB drive at the conclusion of construction as part of the final deliverable prior to final inspection. Provide a minimum of 150 digital photographs.

B. Images on CD-ROM or USB drive shall be recorded in JPEG format with a minimum of 24 bit color and no reduction in actual picture size. Compressed size of the file shall be no less than 80% of the original with no loss of information. File names shall contain the date the image was taken, the Project number and a unique sequential identifier. The CD-ROM or USB drive shall also contain an index of all the images contained therein in either a TXT or Microsoft Word format.

C. In case any set of prints are not submitted within five days of date established by COTR for taking thereof, the COTR may have such images/photographs taken and cost of same will be deducted from any money due to the Contractor.

1.24 INTERIOR COLOR SLIDES – NOT USED.

1.25 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the Contracting Officer. The Design/Build contractor shall contact the appropriate SHPO and obtain concurrence from the same for all aspects of this project but initial consultation shall be done by others.

END

05-01-12

Network Analysis Schedules 01 32 16.13 - 1

SECTION 01 32 16.13

NETWORK ANALYSIS SCHEDULES (NCA)

SPEC WRITER NOTES:

1. Use this section only for NCA projects.

2. Coordinate this section with the paragraphs of FAR 52.232, VAAR 852.236 and Section 01 00 00, GENERAL REQUIREMENTS. Specifically Article, FAR 52.232 – 5 (PAYMENTS UNDER

FIXED-PRICE CONSTRUCTION), Article, VAAR 852.236 - 83(PAYMENTS UNDER

FIXED-PRICE CONSTRUCTION),and Article, OPERATIONS AND STORAGE AREAS, Paragraph "Phasing" in the Section 01

00 00, GENERAL REQUIREMENTS.

3. Delete between //-----// if not applicable to project. Also delete any other item or paragraph not applicable in the section and renumber the paragraphs.

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Network Analysis System (NAS) plan and schedule demonstrating fulfillment of the contract requirements, shall keep the network up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical

Path Method (CPM) Precedence Diagramming Method (PDM) technique will be utilized to satisfy both time and cost applications. All schedule data and reports required under this specification section shall be based upon regular total float, not relative total float schedules.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative in the firm who will be responsible for the preparation of the network diagram, review and report progress of the project with and to the Contracting

Officer's representative.

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section and such authority shall not be interrupted throughout the duration of the project.

SPEC WRITER NOTE: In paragraphs 1.3, A;

1.3,B, and 1.3,C; (i) applies to

01 32 16.13 - 2 competitively bid projects, (ii) applies to 8(a) projects and (iii) applies to RFP solicitations. Edit as required.

1.3 CONTRACTOR'S CONSULTANT:

A. To prepare the network diagram, and compact disk(s), which reflects the

Contractor's project plan, the Contractor shall engage an independent

CPM consultant who is skilled in the time and cost application of scheduling using (PDM) network techniques for construction projects, the cost of which is included in the Contractor's bid. This consultant shall not have any financial or business ties to the Contractor, and shall not be an affiliate or subsidiary company of the Contractor, and shall not be employed by an affiliate or subsidiary company of the

Contractor.

B. // (i) Prior to engaging a consultant, and within 10 calendar days after award of the contract, // (ii) With the initial cost proposal, //

(iii) With the initial response to the RFP // the Contractor shall submit to the Contracting Officer:

1. The name and address of the proposed consultant.

2. Sufficient information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A list of prior construction projects, along with selected PDM network diagram samples on current projects which the proposed consultant has performed complete project scheduling services. These network diagram samples must show complete project planning for a project of similar size and scope as covered under this contract.

C. The Contracting Officer has the right to approve or disapprove employment of the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of information. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration.

The Contractor must have their CPM Consultant approved prior to // (i) submitting any diagram, (ii) completion of contract negotiations, (iii) submission of their best and final offer.//

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide to the VA, Senior Resident Engineer and

CPM Schedule Analyst, monthly computer processing of all computer-produced time/cost schedules and reports generated from monthly project

01 32 16.13 - 3 updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of Primavera (P6) to the contracting officer’s representative; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data in Primavera (P6) batch format; and the resulting monthly updated schedule in a compressed electronic file in Primavera (P6), (PDM) format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed lookahead report.

The resident engineer shall identify the five different report formats that the contractor shall provide based upon the monthly schedule updates.

B. The contractor is responsible for the correctness and timeliness of the computer-produced reports. The Contractor is also responsible for the accurate and timely submittal of the updated project schedule and all

CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA shall report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor will reprocess the computer-produced reports and associated compact disk(s), when requested by the Contracting

Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT NETWORK DIAGRAM SUBMITTAL

A. Within 45 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer's review; three blue line copies of the complete network diagram on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in a compressed

Primavera (P6), (PDM) format. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event ID, duration, predecessor and successor relationships, trade code, area code, description, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start and start-to-start without lead or lag constraints. Activity/event date constraints, not

01 32 16.13 - 4 required by the contract, will not be accepted unless submitted to and approved by the Contracting Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram.

The Contracting Officer’s separate approval of the network diagram shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have a zero duration. The complete working network diagram shall reflect the Contractor's approach to scheduling the complete project. The final network diagram in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents.

These changes/delays shall be entered at the first update after the final network diagram has been approved. The Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT

COMPLETION.

B. Within 30 calendar days after receipt of the complete project network diagram, the Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised network diagram, three copies of the revised computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline network diagram schedule and the corresponding computer-produced schedule(s) shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

01 32 16.13 - 5

D. The Complete Project Network Diagram will contain approximately

________work activities/events.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cost loading shall reflect the appropriate level of effort of the work activities/events. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length.

The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish.

These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading.

In the event of disapproval, the Contractor shall revise and resubmit in accordance with Article, THE COMPLETE PROJECT NETWORK DIAGRAM

SUBMITTAL. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in the FAR 52.232 – 5 (PAYMENTS UNDER FIXED-PRICE

CONSTRUCTION), Article, and VAAR 852.236 - 83(PAYMENTS UNDER

FIXED-PRICE CONSTRUCTION).

C. In accordance with Article PERFORMANCE OF WORK BY THE CONTRACTOR in FAR

52.236 – 1 and VAAR 852.236 - 72, the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

//D. The Contractor shall cost load work activities/events for ASBESTOS

ABATEMENT. The sum of asbestos abatement work activity/event costs shall equal the value of the asbestos bid item in the Contractors' bid.//

//E. The Contractor shall cost load work activities/events for all BID

ITEMS. The sum of the cost loading for each bid item work activities/events shall equal the value of the item in the Contractors' bid.//

01 32 16.13 - 6

F. Work activities/events for Contractor bond shall have a trade code and area code of BOND.

1.7 NETWORK DIAGRAM REQUIREMENTS

A. Show on the network diagram the sequence and interdependence of work activities/events required for complete performance of all items of work. In preparing the network diagram, the Contractor shall:

1. Exercise sufficient care to produce a clear, legible and accurate network diagram, refer to the drawing, CPM-1 (Sample CPM Network).

Computer plotted network diagrams shall legibly display and plot all information required by the VA CPM activity/event legend or the computer plotted network diagram will not be acceptable. If the computer plotted network diagram is not found acceptable by the contracting officer’s representative, then the network diagram will need to be hand drafted and meet legibility requirements. Group activities related to specific physical areas of the project, on the network diagram for ease of understanding and simplification.

Provide a key plan on each network diagram sheet showing the project area associated with the work activities/events shown on that sheet.

2. Show the following on each work activity/event:

a. Activity/Event ID number.

b. Concise description of the work represented by the activity/event. (35 characters or less including spaces preferred).

c. Performance responsibility or trade code (five alpha characters or less): GEN, MECH, ELEC, CARP, PLAST, or other acceptable abbreviations.

d. Duration (in work days.)

e. Cost (in accordance with Article, ACTIVITY/EVENT COST DATA of this section and less than $9,999,999 per activity).

f. Work location or area code (five characters or less), descriptive of the area involved.

g. Manpower required (average number of men per day).

h. The SYMBOL LEGEND format shown below and on the drawing, CPM-1

(Sample CPM Network) is mandatory and shall be followed in

01 32 16.13 - 7 preparing final network diagrams.

Pull Wiring 1-FL

315 Relationship from Event Elsewhere in the Network

Trade Bump Relationship Out

Relationship from Material Event

Relationship to Event Elsewhere in the Network Trade Bump

Relationship in

ELE 1FL-

5 2 120

Event Identification

Relationship from Preceeding Event Relationship to

Suceeding Events

S F

Activity Duration

Manpower

Total Labor & Material Cost

Area Code Trade Code

SYMBOL LEGEND

Event Description

Show Network Diagram page number location(s) for all incoming/outgoing node connector(s).

3. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facility utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

01 32 16.13 - 8

SPEC WRITER NOTE: Use the following on multiple phased project only.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase. Schedule these activities/events so that only one phase is scheduled for completion within the same 30 consecutive calendar day period (except for those phases immediately preceding the final acceptance). Maintain this scheduling condition throughout the length of the contract unless waived by the Contracting Officer’s representative in writing.

SPEC WRITER NOTE: Use the following on projects that require a separate bid item for asbestos abatement.

f. Work activities/events for the asbestos abatement bid item shall have a trade code of ASB.

SPEC WRITER NOTE: Use the following on projects that have bid items.

g. Bid items other than the Base Bid (ITEM 1) and Asbestos Abatement item shall have trade codes corresponding to the appropriate bid item number (e.g., ITM 3, ITM 4 and other items).

4. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

5. Break up the work into activities/events of a duration no longer than 20 work days each, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the Contracting Officer may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals shall not be less than 20 work days. Refer to drawing CPM-1 for VA approval activities/events which will require minimum duration longer than 20 workdays. The construction time as determined by the CPM schedule from early start to late finish for any sub-phase, phase or the

01 32 16.13 - 9 entire project shall not exceed the contract time(s) specified or shown.

6. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

7. Uniquely number each activity/event with numbers ranging from 1 to

99998 only. The network diagram should be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. Submit the following supporting data in addition to the network diagram, activity/event ID schedule and electronic file (s). Failure of the Contractor to include this data will delay the review of the submittal until the Contracting Officer is in receipt of the missing data:

1. The proposed number of working days per week.

2. The holidays to be observed during the life of the contract (by day, month, and year).

3. The planned number of shifts per day.

4. The number of hours per shift.

5. List the major construction equipment to be used on the site, describing how each piece relates to and will be used in support of the submitted network diagram work activities/events.

6. Provide a typed, doubled spaced, description, at least one page in length, of the plan and your approach to constructing the project.

C. To the extent that the network diagram or any revised network diagram shows anything not jointly agreed upon, it shall not be deemed to have been approved by the Contracting Officer. Failure to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date of each phase regardless of the Contracting

Officer's approval of the network diagram.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA (Senior resident Engineer and CPM Schedule Analyst) an electronic file(s) containing one file of the data required to produce a Primavera (P6), (PDM) produced schedule, reflecting all the activities/events of the complete project network diagram being submitted.

01 32 16.13 - 10

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article FAR

52.232 – 5 (PAYMENTS UNDER FIXED-PRICE CONSTRUCTION), and VAAR 852.236

- 83(PAYMENTS UNDER FIXED-PRICE CONSTRUCTION). The Contractor is entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated computer-produced calendar-dated schedule unless, in special situations, the Contracting

Officer permits an exception to this requirement. Monthly payment requests shall include: three copies of up to five different reports

(inclusive of all pages) available within the user defined reports of

Primavera (P6), (PDM) to the contracting officer’s representative; a listing of all project schedule changes, and associated data, made at the update; and an electronic file (s) of the resulting monthly updated schedule in a compressed Primavera (P6), (PDM) format. These must be submitted with and substantively support the contractor’s monthly application and certificate for payment request documents.

B. When the Contractor fails or refuses to furnish to the Contracting

Officer the information and the associated updated Primavera (P6), (PDM) schedule in electronic format, which, in the sole judgment of the

Contracting Officer, is necessary for processing the monthly progress payment, the Contractor shall not be deemed to have provided an estimate and supporting schedule data upon which progress payment may be made.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly job site progress meetings shall be held on dates mutually agreed to by the Contracting Officer (or Contracting Officer's representative) and the Contractor. Contractor and the CPM consultant will be required to attend all monthly progress meetings. Presence of

Subcontractors during progress meeting is optional unless required by the Contracting Officer (or Contracting Officer's representative). The

Contractor shall update the project schedule and all other data required by this section shall be accurately filled in and completed prior to the monthly progress meeting. The Contractor shall provide this information to the Contracting Officer or the VA representative in

01 32 16.13 - 11 completed form three work days in advance of the progress meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration, required to complete each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the network diagram and computer-produced schedules. Changes in activity/event sequence and duration which have been made pursuant to the provisions of following Article, ADJUSTMENT OF CONTRACT COMPLETION.

4. Percentage for completed and partially completed activities/events.

5. Logic and duration revisions required by this section of the specifications.

6. Activity/event duration and percent complete shall be updated independently.

B. The Contractor shall submit a narrative report as a part of his monthly review and update, in a form agreed upon by the Contractor and the

Contracting Officer. The narrative report shall include a description of problem areas; current and anticipated…