S06 - 0002 - Att2 - Site Visit Agenda.doc
DOC document 73 KB Posted
- Attached to
- Construct EHRM Infrastructure Upgrades - Baltimore, MD Federal contract opportunity
- Solicitation number
- 36C77626R0040_1
About this file
This is a Site Visit Agenda for a Department of Veterans Affairs construction solicitation for EHRM Infrastructure Upgrades in Baltimore, Maryland. The site visit is scheduled for March 30, 2026 at 1:00 PM ET and will be led by the Contracting Officer (Samantha Mihaila), Contract Specialist (Benjamin Niznik), and Architect-Engineer representative from Spees Design Build, with the Contracting Officer's Representative (Mikaela Kaufman) providing a presentation on project requirements and leading a site walkthrough.
The solicitation (36C77626R0040_1) is a Request for Proposal (RFP) issued under FAR Part 15 with a closing date of April 24, 2026 at 4:00 PM ET and a technical question cutoff date of April 6, 2026. This is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns under NAICS Code 236220, with all offerors required to be SBA-certified and listed in the SBA Small Business Search database at both proposal submission and award. The project budget ranges between $20 and $50 million (at the lower end), with a Period of Performance of 365 calendar days following Notice to Proceed. Proposals must be submitted electronically, including bid bonds, with all technical questions submitted in writing to Benjamin.Niznik@VA.GOV and Samantha.Mihaila@VA.GOV. Key requirements include developing an Infection Control Risk Assessment plan, phasing work to minimize disruptions to veterans and staff, and ensuring all penetrations are properly fire-caulked and sealed in compliance with VA, federal, and local standards.
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36C77626R0040_1 EHRM Infrastructure Upgrades Construction – Baltimore, MD Site Visit Agenda 3-30-26 - 1:00 PM (ET)
1. Open meeting & Introductions (Sign in sheet)
· Contract Specialist: Benjamin Niznik
· Contracting Officer: Samantha Mihaila
· COR: Mikaela Kaufman
· Architect-Engineer (A-E): Spees Design Build
2. Solicitation Information
· Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
· This solicitation is set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction.
· This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
· Request for Proposal (RFP) IAW FAR Part 15
· Solicitation Closing Date: 4/24/2026 at 4:00 PM ET
· Cut-off date for technical questions is 4/6/2026 at 4:00 PM ET
· Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.
· Please submit all technical questions to me via email at Benjamin.Niznik@VA.GOV and Samantha.Mihaila@VA.GOV
· Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
· Proposal format submission requirements are located in the solicitation.
· Only electronic copies of the proposals will be accepted via email to Benjamin.Niznik@VA.GOV and Samantha.Mihaila@VA.GOV
· Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.
· Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
· The VAAR range of magnitude for the project is between $20 and $50 Million. (NOTE That this project is at the lower end of this magnitude.)
· The Period of Performance for the project is 365 calendar days after receipt of NTP.
· A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.GOV.
3. Questions
· Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
· The site walk through should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.
· Site will provide guidelines on photos.
· Are there any questions concerning this solicitation that I can clarify?
4. COR Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements and site-specific items.
5. Site Walk Through: COR will lead.
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