36C77626R0038_Des Moines.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 70

36C77626R0038

X

03-11-2026

636A6-22-500

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Lucretia R. Maloney (216) 791-8300 x49669

In accordance with 38 U.S.C § 8127 (Public Law 109-461), this procurement is set aside for SDVOSBs.

The contractor shall provide all tools, equipment, materials, labor, supervision, and personnel, and shall do all things necessary, that will result in the completion of the Modernize Elevators construction project, in accordance with the attached specifications and drawings and all pertinent solicitation documents.

This project is located at:

VA Central Iowa Health Care System (VACIHCS) 3600 30th Street Des Moines, Iowa 50310-5753

VAAR Magnitude of Construction: $5,000,000 to $10,000,000.

NAICS Code 238290 and PSC Code J035

Contractor is required to fill in Unique Identifier in Block No. 14 on Standard Form (SF) 1442.

PLEASE NOTE: The Contractor agrees to attend any Post Award Conference convened by the contracting activity or contract administration office in order to ensure congruent expectations on contract requirements.

Any reference in the specifications to guarantee period services or warranties outside of the one year warranty period in accordance with FAR 52.246-21 Warranty of Construction shall be omitted and not considered for development of the proposal.

A site visit has been scheduled, please review site visit information within this solicitation.

10 365

X X

X 10

0 1:00PM EDT

04-28-2026

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Megan Dohm

VA-VHA-RPOC-2024-0067

Table of Contents

PART I - THE SCHEDULE ............................................................. Error! Bookmark not defined.

SECTION A - SOLICITATION/CONTRACT FORM ........................ Error! Bookmark not defined.

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) ............................................................................ Error! Bookmark not defined.

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK ............................... Error! Bookmark not defined.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL

1.2 BID GUARANTEE

1.3 PAYMENT & PERFORMANCE BONDS

1.4 TAXES

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSALS

2.3 SDVOSB SET-ASIDE

2.4 PRE-PROPOSAL SITE VISIT

2.5 TECHNICAL QUESTIONS

2.6 AMENDMENTS

2.7 PREPARATION OF PROPOSALS

2.8 PROPOSAL REQUIREMENTS

2.9 EVALUATION METHODOLOGY

2.10 DETERMINATION OF RESPONSIBILITY

2.11 VETS 4212

2.12 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.13 DEVIATION NOTICE (FEB 2025)

2.14 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.15 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.16 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

2.17 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.18 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (NOV 2025) (DEVIATION)

2.19 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

2.20 52.228-1 BID GUARANTEE (SEP 1996)

2.21 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

2.22 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.23 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.24 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION SEP 2025)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.2 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025)

4.3 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (SEP 2025) (DEVIATION)

4.4 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (NOV

2025) (DEVIATION) ALTERNATE II (APR 1984)

4.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.7 MANDATORY WRITTEN DISCLOSURES

4.8 IT CONTRACT SECURITY

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

4.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..68

4.12 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.13 LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

ITEM I, GENERAL CONSTRUCTION: BASE BID:

Work includes all general construction, alterations, and necessary demolition and removal of existing elevator components to complete modernization projects per construction drawings. Work also to include all temporary equipment, temporary power, temporary dust and entry barriers, required infection control measures, mobilization and demobilization, and site restoration and cleanup. Please reference construction drawings for more details.

PLEASE NOTE: The period of performance for this project is 365 calendar days after the contractor receives the Notice to Proceed

(NTP).

Contract Period: Base PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

8.00 EA __________________ __________________

Alternate I: Add HEPA Filter Cab Fans for all elevators

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

8.00 EA __________________ __________________

Alternate II: Add Antibacterial buttons for all elevators

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors

GRAND TOTAL __________________

NOTICE

1. Line Item 0001, Base Bid (General Construction) contains all the work for this project.

Each Line Item (Alternate) is listed in descending order of priority and upgrades a portion of the work to the project.

2. The intent is to award Line Item 0001, Base Bid (General Construction). After evaluating the base bid and conducting the tradeoff analysis to determine the overall best value, the total amount, including the alternates, will be considered. If the alternates provide additional value and funds are available, Alternate 0002 and/or 0003 will be included in the award.

3. Offerors must provide a lump sum price for all Items; failure to do so will render their bid as non-responsive. Line items are to be priced as the complete price for all work listed in each Line Item. For example, Line Item 0003 would be the price of Line Item 0001 Base Bid, plus the cost of Alternate 1 0002, plus the cost of Alternate 2 0003.

4. Reference VAAR 852.236-92 Notice to Bidders–Additive or Deductive Bid Line Items.

5. Award will be made in accordance with the instructions in the solicitation.

6. Pricing should be submitted in whole dollar values. Please do NOT include pricing in cents.

7. Contractor is required to fill in UEI Number in Block No. 14 on Standard Form (SF) 1442.

8. All references in the Specs and Drawings to CLIN shall be replaced with the term Line

Item.

9. The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposals (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” (DEVIATION SEP 2025) and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSALS

This is a Request for Proposals (RFP) in accordance with FAR Part 15. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be considered eligible to receive award of a resulting contract, offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA certification database at the time of proposal submission and at time of award. Offers received from entities that are not certified SDVOSBs will not be considered. Failure to be certified at the time of proposal submission and at time of award will result in the offer being deemed unacceptable and ineligible for award. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402.

2.4 PRE-PROPOSAL SITE VISIT

A formal site visit has been scheduled for this project. This will be the only opportunity for potential offerors to visit the site. See Attachment 2 - Site Visit Information - Des Moines for further information. All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.5 TECHNICAL QUESTIONS

Questions of a technical nature must be submitted by prospective offerors via e-mail to:

Contract Specialist, Lucretia Maloney at Lucretia.Maloney@va.gov and Contracting Officer, Megan Dohm at Megan.Dohm@va.gov. The subject line of each e-mail must read: Project:

636A6-22-500 - Modernize Elevators - Des Moines - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS Monday, March 30, 2026, at 1:00PM EST.

2.6 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.7 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

https://sam.gov/ mailto:Lucretia.Maloney@va.gov mailto:Megan.Dohm@va.gov https://sam.gov/

2.8 PROPOSAL REQUIREMENTS

A. General:

Proposal Submission: Offerors must submit their proposals via e-mail to Lucretia.Maloney@va.gov and Megan.Dohm@va.gov. Proposals must be based on solicitation documents issued for RFP number 36C77626R0038. Proposals will be in the format set forth in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

1. Past Performance, Contractor Qualifications, Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror must submit the proposal in four (4) Volumes: Volume I Past Performance, Volume II Contractor Qualifications, Volume III Price and Volume IV Administrative. Offerors must send Volumes I, II and III as attachments in separate e-mails. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Each volume must be submitted as searchable PDF documents attached to an e-mail. Portions of proposals submitted via drop-box, hyperlink, or format rather than a searchable PDF attached to an email will not be considered, which may render the proposal incomplete. The proposal, in its entirety, shall not exceed four (4) e-mails (one e-mail for each volume). Each e-mail, including its attachments, must be less than 5MB in size. Offerors must Include page numbers and its company name in the header or footer of each page of all attachments.

2. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. The background color of each page of the submission shall be white or ivory stock, and each page shall count as one (1) page. Excess pages will not be evaluated. Text lines must be single-spaced, and proposals shall be submitted using legible size 12 font. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye.

3. The Offeror’s proposal must address each evaluation factor listed in this solicitation. Failure to submit a proposal in the format required that addresses each factor may result in the proposal being deemed ineligible for award.

C. Requirements:

1. Volume I Past Performance: Offerors shall format Volume I Past Performance proposal as listed below. The specific evaluation criteria and methodology is listed in the next section.

a. Format: Volume I Past Performance must include a title page; detailed table of contents and preface. Volume I Past Performance shall be submitted in one

(1) PDF document and shall not exceed a total of TWENTY (20) pages. The title page, table of contents and preface are excluded from the page limits.

Offerors must not include any price or price related material in the Volume I Past Performance proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. Instructions: The proposal must address the following submission requirements for Factor 1 Past Performance.

• Offerors shall submit a minimum of two (2) and no more than three (3) completed construction contracts with a completion date within the last five

(5) years from the date of solicitation issuance, or that are at least 75% complete at the time of solicitation closing, that the offeror considers most relevant in demonstrating the ability to perform the proposed effort.

mailto:Lucretia.Maloney@va.gov mailto:Megan.Dohm@va.gov

Contractors shall be submit a Project Information Sheet (See Attachment 9

– Project Information Sheet) for each project. The offeror shall describe specific aspects of the project submitted that are relevant to the proposed effort. Offerors are reminded that the burden of demonstrating low performance risk rests with the Offerors.

For offerors that are joint ventures, the evaluation will take into account past performance of each party to the joint venture and the joint venture itself, if applicable.

If an offeror has no relevant past performance history, the offeror must affirmatively state it possesses no relevant past performance history.

Without this statement, the Offeror may be rated less favorably for failure to submit the required information.

• Offerors should make clear on their Project information Sheets (attachment

9) the relevancy of each project. Relevancy consists of the following:

magnitude, scope, and complexity of completed projects, within active healthcare environments, particularly within the Veterans Health Administration (VHA).

i. Magnitude: Each submitted project shall have a minimum value of

$2M.

ii. Scope: Projects must involve elevator modernization including but not limited to installing, new controls, motors, electric, emergency phones, plumbing, air conditioning, fire alarms/suppression and new cab interior finishes.

iii. Complexity: Elevator modernization of several elevator banks in one building that includes phasing in an active hospital setting.

• A performance evaluation shall be submitted with each project. Acceptable forms of performance evaluation include a Contractor Performance Assessment Rating System (CPARS) report and/or a past performance questionnaire (PPQ). If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project identified. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit a PPQ (See Attachment 17 - PPQ) for that project. The Offeror shall notify their client that the PPQ shall be submitted back to the Offeror and incorporated into the proposal submission. If the Offeror is unable to obtain a completed PPQ from a client for a project before the proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s), and documentation of the attempts to have the PPQ signed. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information; however, the Government is not responsible for the failure to obtain information from a POC on a PPQ. Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

2. Volume II Contractor Qualifications: Offerors shall format the Volume II Contractor Qualifications proposal as listed below. The specific evaluation criteria is listed in the next section.

a. Format: Volume II Contractor Qualifications shall not exceed a total of

TWENTY (20) pages in size 12 font.

b. Instructions: The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V), proposed consultants, and subcontractors. Offeror to provide:

A one-page resume/CV for the proposed Project Manager A one-page resume/CV for the proposed Project Superintendent A one-page resume/CV for the proposed Quality Control Manager A one-page resume/CV for the proposed Safety Professional (SSHO) A one-page resume/CV for the proposed elevator technician/mechanic.

3. Volume III Price: Offerors shall format the Volume III Price proposal as listed below. The specific evaluation criteria and methodology is listed in the next section.

a. Offerors shall complete and submit the Price Schedule in part A of this solicitation. The Offeror shall provide their price for Line Item 0001 Base Bid, Line Item 0002 Alternate, and Line Item 0003 Alternate 2 in the Price Schedule included in the solicitation.

b. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided.

Offerors shall also acknowledge receiving amendments by filling out section 19 of the SF 1442.

c. Bid Guarantee: The Offeror shall furnish a bid guarantee as stipulated in the solicitation (see FAR 52.228-1). Pricing shall be Firm Fixed Price. The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

4. Volume IV Administrative Information: Offerors shall submit the information listed below. The specific evaluation criteria and methodology is listed in the next section.

a. Representations & Certifications: By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the applicable provisions are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

b. Information Regarding Responsibility Matters: Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

c. Certification Regarding Tax Matters: Offeror shall provide their response to FAR 52.209-12 (b) Certification Regarding Tax Matters.

d. Violation of Arms Controls Treaties or Agreements: Offeror must provide their response to FAR 52.209-13 (b)(1) or (2) Violation of Arms Controls Treaties or Agreements.

e. Tax on Certain Foreign Procurements – Notice and Representation: The offeror shall provide their response to FAR 52.229-11 (d).

f. Post Award Small Business Program Representations: Offeror must provide their response to FAR 52.219-28 (g), if applicable.

g. Limitations on Subcontracting:

The offeror must complete and sign the certification in VAAR 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for

Services and Construction and return it with their bid submission. The completed and signed certification will become part of the official award documentation. A copy of the clause to be completed and included with the bid is attached as a separate document (See Attachment 3 - Limitations on Subcontracting - Des Moines).

Complete the certification and ensure that the appropriate box is checked.

VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification:’

1. Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB Craftsman, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

2. Printed Name and Title of Signee: Enter the printed name and job title of the signee.

3. Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

4. Date: The certification must be properly dated.

5. Company Name and Address: The certification must include the signee’s complete business name and address.

Failure to return the entire clause, with the appropriate box marked, the offeror’s name entered, and the certification completed and signed, with the offeror’s proposal will result in the offer being deemed nonresponsive and therefore ineligible for award.

h. Notice to SDVOSB Joint Venture/Mentor-Protégé:

Any offeror submitting a proposal as a joint venture must provide a copy of the joint venture agreement, as well as a certification from the certified SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402, and (2) will perform the contract in compliance with the joint venture agreement. Provide the UEI for each partner in the agreement.

Failure to submit the agreement and certification with the offeror’s proposal may result in the rejection of the proposal.

2.9 EVALUATION METHODOLOGY

A. The Government reserves the right to award without negotiations based upon the initial evaluation of the proposals but reserves the right to open negotiations if determined to be necessary. All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the criteria provided in the solicitation. Using the tradeoff process under best value, it may be in the Government's best interest to consider award to other than the lowest price Offeror or other than highest rated Offeror. The intent is to award to the Offeror that offers the best value to the Government. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. All non-price factors, when combined, are approximately equal to Price.

B. Factor 1 Past Performance: Past Performance will be evaluated on the basis of recency, relevancy, and quality to arrive at an overall Confidence Rating.

i. Recency evaluation: The Government will evaluate each project submitted to ensure the project is recent, meaning projects must have been completed within the last five years from the posting date of the RFP, or at least 75% complete at the time of the closing date of the RFP. Projects older than five years or not completed at least 75% will not be evaluated.

j. Relevancy evaluation: The Government will evaluate each project submitted to determine the relevancy of the project to the solicitation requirements. The relevancy determination will be based on the information provided in the Project Information Sheets submitted by the Offeror. Relevancy consists of the following: magnitude, scope, and complexity of completed projects, within active healthcare environments, particularly within the Veterans Health Administration (VHA).

i. Magnitude: Each submitted project shall have a minimum value of $2M.

ii. Scope: Projects must involve elevator modernization including but not limited to installing, new controls, motors, electric, emergency phones, plumbing, air conditioning, fire alarms/suppression and new cab interior finishes.

iii. Complexity: Elevator modernization of several elevator banks in one building that includes phasing in an active hospital setting.

k. Quality evaluation: The quality determination will be based on the performance evaluations submitted by the Offeror. The Government reserves the right to conduct a past performance assessment using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete past performance information rests with the Offeror. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the Offeror’s ability to meet the solicitation requirements based on the Offeror’s demonstrated record of performance.

l. In summary, the Government will combine the recency, relevancy, and quality evaluations to assign a single Past Performance Confidence. Per FAR 15.202 (C)(1), offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance. Offerors with no recent and relevant performance history or whose performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the “Neutral Confidence” rating, meaning the rating is treated neither favorably nor unfavorably.

C. Factor 2 Contractor Qualifications: Contractor Qualifications will be evaluated on the submitted resumes and organization chart.

a. More favorability is given to PM, Super, Safety, and Quality resumes that;

demonstrate more years of service in the same proposed role; such a resume proposed for PM demonstrating the person having 10 years in the PM role; more favorability is given to resumes that demonstrate more education and certifications relevant to the proposed role; and resumes that demonstrate certification of OSHA 30.

b. More favorability is given to elevator mechanic/technicians resumes that demonstrate; elevator mechanics licensure in the state of performance (Iowa), trained through NEIEP or equivalent, has at least 5 years of modernization experience; completion of OSHA 10, confined space, and lockout/tagout training.

c. Offerors demonstrating more self-performance (or similarly situated status) in their organization chart will be more favorably rated.

d. Offerors not demonstrating these attributes present higher levels of risk and will be less favorably rated.

D. Factor 3 Price: The total evaluated price will be determined by the Offeror's price provided on the Price Schedule, inclusive of Line Item 0001 Base Bid, Line Item 0002 Alternate 1, and Line Item 0003 Alternate 2.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into negotiations with those offerors who are determined to be within the competitive range.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further negotiations

E. Factor 4: Administrative Information: If an offeror fails to include all of the information in its proposal, then the proposal may be deemed incomplete and ineligible for award.

2.10 DETERMINATION OF RESPONSIBILITY

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent successful offeror prior to award of the project. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary.

These requests for information do not constitute negotiations. NOTE: Any information received by the Government that would be cause for a negative responsibility determination may deem the offeror ineligible for award

2.11 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.12 SYSTEM FOR AWARD MANAGEMENT (SAM)

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award. The initial screening of proposals includes reviewing SAM.gov for compliance with this section.

2.13 DEVIATION NOTICE (FEB 2025)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not http://www.dol.gov/vets/vets4212.htm https://sam.gov/ included in agency solicitations, including 52.222-25, Affirmative Action Compliance, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.14 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) 42.1102(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, New Hampshire. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting the CPARS Customer Service Desk at cpars-helpdesk@us.navy.mil. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.15 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

http://www.cpars.gov/ mailto:cpars-helpdesk@us.navy.mil mailto:cpars-helpdesk@us.navy.mil

2.16 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.17 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.18 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.19 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

ALTERNATE II (NOV 2023)

(a) Definitions. "Bahraini, Mexican, or Omani construction material," "commercially available off-the-shelf (COTS) item," "construction material," "designated country construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials Under Trade Agreements" (Federal Acquisition Regulation (FAR) clause 52.225-11).

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of FAR clause 52.225-11 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction materials, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(4)(i) of FAR clause 52.225-11.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material, except foreign construction material from a designated country other than Bahrain, Mexico, or Oman that is not listed by the Government in this solicitation in paragraph (b)(3) of FAR clause 52.225-11, the offeror also may submit an alternate offer based on use of equivalent domestic or designated country construction material other than Bahraini, Mexican, or Omani construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of FAR clause 52.225-11 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of FAR clause 52.225-11 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic or designated country construction material other than Bahraini, Mexican, or Omani construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.20 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.21 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.22 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction…