Att 08 - Site Visit Agenda - IFB - MCR Update - Minneapolis.pdf
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- Solicitation number
- 36C77626B0017
About this file
This is a site visit agenda for a federal Invitation for Bids (IFB) solicitation for construction services.
The Department of Veterans Affairs (VA) is soliciting bids for the Electronic Health Record Modernization (EHRM) Main Computer Room (MCR) Update project at the Minneapolis, Minnesota facility. This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified by the U.S. Small Business Administration and registered under NAICS code 236220 (Commercial and Institutional Building Construction). The project budget falls within the VA Acquisition Regulation (VAAR) range of $10 to $20 million, with a period of performance of 365 calendar days following receipt of notice to proceed. The solicitation closes at 1:00 PM ET on June 3, 2026. All bids must be submitted electronically to Contract Specialist Zachary E. Penhollow and Contracting Officer Joelle Mascarenas, and must include a bid bond as part of the submission. Technical questions must be submitted in writing by 8:00 AM ET on May 18, 2026, and only written questions answered via solicitation amendments will be deemed official. Offerors must confirm receipt of all amendments, complete the Limitations on Subcontracting certificate, and ensure SDVOSB certification at both bid submission and time of award. The site visit was scheduled for May 11, 2026, at 9:00 AM CT at the Outpatient Entrance, led by the Contracting Officer's Representative Nathan A. Estrem, with the Architect-Engineer Triple C A&E Group in attendance.
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36C77626B0017 – Electronic Health Record Modernization (EHRM) – Main Computer Room (MCR) Update – Minneapolis, Minnesota Site Visit Agenda 11 May 2026 –
09:00 AM CT
1. Open meeting & Introductions (sign-in sheet)
• Meeting Location: Outpatient Entrance
• Contracting Officer (CO): Mascarenas, Joelle
• Contract Specialist (CS): Penhollow, Zachary E.
• Contracting Officer’s Representative: Estrem, Nathan A.
• Architect-Engineer (A-E): Triple C A&E Group
2. Solicitation Information
• This solicitation is a 100% set-aside for SDVOSB concerns registered under NAICS code 236220 Commercial and Institutional Building Construction.
• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Offers received from entities that are not certified SDVOSBs will not be considered.
• This project is being procured as an Invitation for Bids (IFB) in accordance with FAR part 14.
• The VAAR range of magnitude for the project is between $10 and $20 million.
• The period of performance for the project is 365 calendar days after receipt of notice to proceed.
• The cutoff for technical questions is 08:00 AM ET on 18 May 2026. Technical questions received after the cutoff date will be reviewed, but the VA does not guarantee that responses will be provided.
• Submit all technical questions to CS Penhollow, Zachary E. (zachary.penhollow@va.gov and CO Mascarenas, Joelle (joelle.mascarenas@va.gov). Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Only questions received in writing and answered via solicitation amendment will be deemed official.
• The solicitation closes at 13:00 PM ET on 03 June 2026. All bid submission requirements are detailed in the solicitation.
• Only electronic copies of the bids will be accepted via email to CS Penhollow, Zachary E.
(zachary.penhollow@va.gov and CO Mascarenas, Joelle (joelle.mascarenas@va.gov). The bid bond must be submitted as part of the electronic bid submission. An original hard copy of the bid bond is NOT required.
• Offerors must confirm receipt of all amendments in bid submissions.
• Ensure the Limitations on Subcontracting certificate is fully completed and included in your bid submission as required.
• A copy of the site visit sign-in sheet will be posted to sam.gov in an amendment to the solicitation within a week or so. You do not need to take a picture of it or request a copy of it.
3. Questions
• The site walkthrough should be done as a group, so please do not break off and ask questions to the COR or any other VA staff member individually.
• Submit all technical questions in writing as outlined in the solicitation. Any verbal communication during this site visit is considered unofficial and does not constitute a change to this solicitation.
Changes to the solicitation can only be implemented via amendments.
• Are there any contracting-related questions that I can clarify at this time?
4. COR Presentation: Provide general review of the job and any important drawings and specifications, unique requirements, and site-specific items.
5. Site Walkthrough: COR will lead.
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