36C77625R0084.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 96

36C77625R0084

X

10-09-2025

TBD

554-21-700P2

36C776

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Department of Veterans Affairs

Program Contract Activity Central

Aline Cruthers (330) 289-0637

In accordance with 38 U.S.C § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned

Small Business (SDVOSB) Set-Aside.

This project will be procured using the Two-Phase Design-Build procedures.

The contractor is to provide design & construction services.The purpose of this project is to upgrade HVAC in 5 Telecom rooms per VA EHRM standards. Work includes all aspects of design and installation including, but not limited to ducted or In-room unit sizing, selection, location and installation, connection to existing chilled water, electrical, building automation and other systems as necessary, firestopping or other similar work, etc.

Work is located on different floors of an outpatient clinicbuilding on a hospital campus.

Work will need to comply with Infection Control Risk Assessment (ICRA) and disruptive work or utility shutdowns may need to be conducted after-hours.

This project is located at:

Rocky Mountain VA Medical Center

1700 N Wheeling St

Aurora, CO 80045

VAAR Magnitude of Construction: $500,000 and $1,000,000

Please reference the VAAR Magnitude of Construction cost above for the actual projected cost of this construction effort

Contractor is required to fill in Unique Identifier in Block No. 14 on Standard Form (SF) 1442.

PLEASE NOTE: The contractor agrees to attend any Post Award Conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

10 245 x x

X

0 (zero) 12:00 PM EST

11-07-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Program Contracting Activity Central

VAFSC

Department of Veterans Affairs

Financial Services Center

Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

1.4 TAXES:

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSAL:

2.3 SDVOSB SET-ASIDE

2.4 PRE-PROPOSAL SITE VISIT:

2.5 TECHNICAL QUESTIONS:

2.6 AMENDMENTS

2.7 PREPARATION OF PROPOSALS

2.8 PROPOSAL REQUIREMENTS

2.9 DETERMINATION OF RESPONSIBILITY

2.10 VETS 4212

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.6 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

3.7 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

3.8 52.216-1 TYPE OF CONTRACT (APR 1984)

3.9 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

3.10 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

3.11 52.228-1 BID GUARANTEE (SEP 1996)

3.12 52.233-2 SERVICE OF PROTEST (SEP 2006)

3.13 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB

1995)

3.14 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

3.15 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

3.16 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

3.17 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

3.18 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.4 52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS (AUG 2018)

(DEVIATION FEB 2025)

4.5 52.222-11 SUBCONTRACTS (LABOR STANDARDS) (MAY 2014)[(DEVIATION

FEB 2025)]

4.6 52.222-12 CONTRACT TERMINATION—DEBARMENT (MAY 2014)[(DEVIATION

FEB 2025)]

4.7 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

4.8 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (MAY 2024) (DEVIATION FEB 2025)

4.9 52.223-20 AEROSOLS (MAY 2024)

4.10 52.223-21 FOAMS (MAY 2024)

4.11 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024)

(DEVIATION FEB 2025)

4.12 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.13 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

4.14 52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

(APR 1984)

4.15 52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS (APR

1984)

4.16 52.243-4 CHANGES (DEVIATION) (JUL 2025)

4.17 52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)[(DEVIATION FEB 2025)]

4.18 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.19 MANDATORY WRITTEN DISCLOSURES

4.20 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.21 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.22 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.23 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.24 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.25 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.26 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.27 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.28 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.29 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.30 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.31 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.32 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS–CPM) (NOV 2018) (ALTERNATE I)

4.33 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.34 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.35 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.36 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.37 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.38 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..91

4.39 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

DESIGN BUILD SPECIFICATIONS

4.40 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.41 OWNERSHIP OF ORIGINAL DOCUMENTS

4.42 RETENTION OF REVIEW DOCUMENTS

4.43 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.44 COORDINATION WITH MEDICAL CENTER

4.45 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

CLIN 0001: A/E Services:

A/E Services includes but is not limited to; site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to complete site preparation and implementation.

Contract Period: Base

1.00 JB _______________

CLIN 0002: Construction Services:

Upgrade HVAC in 5 Telcom rooms per VA EHRM standards.

Work includes all aspects of design and installation including, but not limited to ducted FCU or In room unit sizing, selection, location and installation, connection to existing chilled water, electrical, building automation and other systems, relocation or rerouting of other building systems as necessary, firestopping or other similar work, etc.

Contract Period: Base

GRAND TOTAL _______________

NOTICE

1. Line Items 0001 and 0002 (Base) contain all the work for this project.

2. Offerors must provide a lump sum price for Line Items 0001 and 0002 (Base). Failure to do so may render their offeror as unacceptable.

3. Award will be made on Grand Total for Line Items 0001 and 0002. Please see Phase 2, Evaluation Factor 4.

4. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in

Block No. 14 on Standard Form (SF) 1442.

6. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

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INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSAL:

This solicitation is issued as a Request for Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.101-2. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with

FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary.

All Phase I and II proposals shall be subject to evaluation by a team of Government personnel.

The proposals shall be evaluated in accordance with the content provided in the solicitation. In

Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of five (5) Offerors will be selected to provide a proposal for Phase II.

Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part

15, the three (3) Non-Price evaluation factors listed below, and Price for Phase II. The

Government intends to award a contract resulting from this solicitation to the responsible Offeror using a Trade-off method, after evaluations, in accordance with the factors in the Two-Phase

Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors (see Section 2.7 for detailed information):

Phase 1

1. Project Experience

2. Capability to Perform

3. Past Performance

Phase 2

1. Technical Solution

2. Key Personnel

3. Schedule

4. Price

2.3 SDVOSB SET-ASIDE

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSBs will not be considered. All https://sam.gov/

SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert). Offerors must be certified in the SBA VetCert database (Veteran Small Business Certification (sba.gov)) at the time of proposal submission through the time of award. Failure to be certified from the time of proposal submission through the time of award will result in the offeror’s proposal being rejected.

2.4 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. Site visit will be held in Phase II. Site visit details will be provided for those in Phase II only.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.5 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to: Aline Cruthers at aline.cruthers@va.gov and Jessica Hicks at Jessica.Hicks1@va.gov . The subject line of each e-mail must read: 36C77625R0084 Construct EHRM Infrastructure Upgrades- Additional FCU’s, Aurora, CO -Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS October 20th, 2025, at 2 PM

EST.

2.6 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.7 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

2.8 PROPOSAL REQUIREMENTS

A. General:

1. Proposals must be based on solicitation documents issued for RFP number 36C77625R0084. Proposals will be in the format set forth in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

a. Submit proposals via email to the Contract Specialist Aline Cruthers

(aline.cruthers@va.gov) AND Contracting Officer Jessica Hicks (Jessica.Hicks1@va.gov).

b. Emails are limited to five (5) MB.

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c. Only email proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

a. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond will be requested by the VA, after the award selection.

b. Failure to furnish the required bid guarantee on the proper form and for the proper amount, by the time specified in Block 13 of SF 1442, may result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Pages submitted in excess of the page count will not be evaluated. *Page count does not apply to Phase II.

B. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for

Phase I shall be submitted in one (1) PDF document and shall not exceed a total of THIRTY-FIVE (35) pages. The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors 1 – 3 are of equal importance.

Factor 1 – Project Experience (Technical):

Submission Criteria: Submit the attached "Project Experience" form addressing specific experience aspects below for no less and no more than three (3) relevant projects completed in the last six (6) years. Submit separate forms for each project. If the Offeror is a Joint Venture

(JV), project experience shall be submitted for projects performed by each individual entity, and by the Joint Venture itself, if available.

• Construction Experience: Describe experience in projects that are similar in size, scope and complexity to this solicitation. For projects completed over budget or schedule, address cause and what steps were taken to mitigate.

• Teaming Experience: Include your experience as a construction contractor working with the proposed design team.

Evaluation Methodology: Project experience demonstrating:

• Capability as the prime contractor to successfully complete relevant projects of similar size (magnitude equal to or greater than $300,000), scope and complexity to this solicitation.

• Strong technical knowledge and skill required for this solicitation, particularly with respect to HVAC systems in operational critical areas, as well as understanding of upgrade requirements in existing, potentially congested areas that may require avoidance or rerouting of non-project specific elements

• Those offerors not demonstrating these attributes listed below present higher levels of risk and will be less favorably rated. Offerors demonstrating more self-performance (or similarly situated status) will be more favorably rated. NOTE: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (Factor #3). Effective management, problem solving, communication, coordination, and organization with multi-discipline (divisions) of work present lower levels of risk and will be more favorably rated.

Factor 2 – Capability to Perform:

Submission Criteria: The Offeror shall provide a letter from their surety demonstrating the offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding capacity must be outlined in a letter dated no earlier than the solicitation release date.

Evaluation Methodology: Will be evaluated based on whether or not the Offeror has adequate total bonding capacity of $1,000,000 and available bonding capacity to accommodate the design and construction of the project. This factor will be rated on a pass/fail basis

Factor 3 – Past Performance:

Submission Criteria: The Offeror shall provide current and relevant information regarding

Offeror’s actions under previously awarded contracts by submitting a Past Performance

Questionnaire using the solicitation attachment (PPQ) or a Contractor Performance Assessment

Reporting System (CPARS) rating report.

Submissions shall include no less and no more than three (3) construction projects for the

Offeror that best demonstrate their past performance on relevant projects in size, scope, and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as renovations and upgrades to MEP systems in existing, critical spaces such as server rooms, data centers or telecom rooms, particularly if the project is under the provisions of a larger initiative such as the VA’s EHRM program. Projects shall have a minimum value of $300,000 and be at least 50% completed. For purposes of this evaluation, a recent project is further defined as projects completed within the past six (6) years of the date of issuance of this RFP. If the Offeror is a Joint Venture (JV), past performance shall be submitted for projects performed by each individual entity, and by the Joint Venture itself, if available. The projects submitted in factor 1 must be the same projects submitted in factor 3.

Evaluation Methodology: Past performance demonstrating higher levels of success and quality on recent and relevant projects similar to this solicitation present lower levels of risk and will be more favorably rated.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Contractor Performance Assessment Reporting

System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II PROPOSAL FORMAT AND EVALUATION:

This Phase II section is only applicable when offerors have been selected to move to Phase II.

Do not submit any Phase II documentation while in Phase I.

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. Technical (Non-Price), Price, and Administrative sections of the proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price, and Volume III:

Administrative). The contractor shall include NO price information in Volume I, Technical. All three volumes must be labeled with the Offeror’s organization, business advisors, and VA Solicitation Number.

a. Volume I, including, all non-price factors (Technical Solution, Key Personnel, and Schedule) is not restricted to a page limitation.

b. Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements. The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB. Include page numbers and the company name in the header or footer of each page.

c. Volume III: Administrative: Offerors shall include the following in Volume III.

All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

i. Offeror shall return a signed copy of all amendment(s) that are acknowledged in section 19 of the SF 1442 or on each SF 30.

ii. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

iii. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8(2)(i) or (ii) Annual Representations and Certifications.

iv. Offeror shall provide their response to FAR 52.204-24(d) Representations Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

v. Offeror shall provide their response to FAR 52.209-7(b) Information Regarding Responsibility Matters.

vi. Offeror shall provide their response to FAR 52.209-13(b)(1) or (2) Violation of Arms Controls Treaties or Agreements.

vii. Offeror shall provide their response to FAR 52.229-11 Tax on Certain Foreign Procurements

viii. Offeror Shall provide their response to Limitations on Subcontracting

2. Evaluation Factors 1-3 are of descending order of importance. Price: All evaluation factors other than price, when combined, are significantly more important than price.

Factor 1 – Technical Solution:

Submission Criteria: Technical solution is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to 10 pages describing your technical solutions to the specific aspects below. Additional pages will not be evaluated. Pictures or drawings may be included and will count towards the page limitation.

There is no preprinted form for this submittal.

• General Technical Solution for Design: Include validation of existing bridging document, analysis of feasibility, benefits and drawbacks, potential for successful design completion within the timeline defined in the SOW, and review and approval processes. Submission shall include on-site investigation and survey procedures, the specified design phases and submittal packages, and the processes for appropriately documenting and compiling data for the final project record drawings.

• General Technical Solution for Construction: Include the constructability of the design plan, the demonstrated understanding of the project constraints, risks, and long-lead items, and the ability to successfully accomplish the work in accordance with the specified time. Address the proposed coordination with the design team during construction, cost and quality control, and risk mitigation strategies.

Evaluation Methodology: A technical solution that complies with applicable contract requirements; are realistic, appropriate, and efficient. Offerors demonstrating clear logic and scope understanding present lower levels of risk and will be more favorably rated. Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 2 – Key Personnel:

Submission Criteria: Submit resumes for key personnel identified below. All personnel proposed are subject to substitution requirements contained in this solicitation. Dual hatting will not be allowed. There is no preprinted form for this submittal.

• Project Manager

• On-site Superintendent

• On-site Quality Control Specialist

• On-site Safety Specialist

• Design Team PM and MEP Lead

Evaluation Methodology: Key Personnel experience demonstrating:

• Capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation

• Strong technical knowledge and skill required for this solicitation

• Effective problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated. Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 3- Schedule:

Submission Criteria:

Submit your proposed construction schedule for this specific project showing completion within the required performance period contained in this solicitation with accompanying schedule narrative. Submit your schedule in Gantt Chart format and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities.

Evaluation Methodology: Construction schedules and narrative descriptions documenting:

• A construction schedule that is realistic, appropriate, and efficient

• Clear and efficient critical path and logical sequencing

• Accounts for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints

• Demonstrates risk mitigation and successful completion within the required period of performance, present lower levels of risk and will be more favorably rated. Schedules which do not demonstrate these attributes present higher levels of risk and will be less favorably rated.

Factor 4- Price:

Submission Criteria:

Enter the proposed dollar amount for each line item in the Price Schedule. Also provide a separate Schedule of Values (SOV) for each line item. Each SOV shall show the line item price broken down by major work components.

Evaluation Methodology: Will be evaluated in accordance with the prices identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for CLIN 0001 and CLIN 0002.

Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. All evaluation factors other than price, when combined, are significantly more important than price.

If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria.

Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A) above, except as noted below and will be due at a time and place to be determined.

Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.9 DETERMINATION OF RESPONSIBILITY

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent awardee prior to processing the award. The

Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary.

NOTE: Any information received by the Government that would be cause for a negative determination of responsibility may make the offeror ineligible for award.

2.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award

Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall be required to be registered at time of Phase I submission, Phase II submission, and award. An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of

Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that http://www.dol.gov/vets/vets4212.htm http://www.sam.gov/ exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor to be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal

Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance

Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS.

CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS) FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: http://www.cpars.gov. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-

1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the

VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR

PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA

Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

http://www.cpars.gov/

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN

2025) (DEVIATION FEB 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is

236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management

(SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—

Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the

Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the

United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) [Reserved].

(xv) [Reserved].

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) [Reserved].

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at

52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—

Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution

Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at

52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the

Contracting Officer:

[X] (i) 52.204-17, Ownership or Control of Offeror.

[X] (ii) 52.204-20, Predecessor of Offeror.

[] (iii) 52.222-18, Certification…