Technical Questions - FINAL - Wichita - 4-15-25.pdf

36C77625B0003 Construct Endoscopy Suite (Minor) Construction – Wichita VAMC Technical Questions and VA Response Tracking Sheet

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1. 3-18-25 3-18-25 How should pricing be structured for each bid Line Item? Example:

Line Item 1 (Base Bid) - $10,000 Line Item 2 (Deduct 1) - $9,700 Line Item 3 (Deduct 2) - $9,200

2. 3-28-25 3-31-25 Given the complexity of the project we would like to request an extension of 10 days to ask additional RFIs.

An RFI extension will not be granted.

3. 3-28-25 3-31-25 Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award?

Reference Special Notes Regarding FAR 52.229- 3 contained in the specifications for a detailed explanation concerning taxes being exempt.

4. 3-28-25 3-31-25 Please confirm this project must meet the buy American act requirements.

Yes.

5. 3-28-25 3-31-25 Please confirm that this project is a competitive Service- Disabled Veteran-Owned Small Business Set-Aside project and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protege partnership under the SBA/VA Mentor- Protégé program in which the partnership has been approved prior to the bid date.

This is an SDVOSB project. The bonding requirements must be met for this project, per the applicable clauses, provisions, and instructions to offerors.

6. 3-28-25 3-31-25 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a Payment & Performance bond for a SDVOSB.

This is an SDVOSB project. The bonding requirements must be met for this project, per the applicable clauses, provisions, and instructions to offerors.

7. 3-28-25 3-31-25 Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee for a SDVOSB.

This is an SDVOSB project. The bonding requirements must be met for this project, per the applicable clauses, provisions, and instructions to offerors.

8. 3-28-25 3-31-25 Please provide all the sole source justification documentation (brand name justification) on this project as part of the contract documents.

Reference ATTACHMENT 6 - Brand Name Justification, which will become part of the contractual award.

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9. 3-28-25 4-1-25 Please confirm if contaminated soils are encountered during construction, a change order will be issued to the contractor to properly haul and dispose of contaminated soils.

During the construction of this project, if any conditions are found to differ from the specifications and drawings, then the General Contractor shall follow the procedures outlined in FAR Clause 52.236-2 Differing Site Conditions

10. 3-20-25 4-07-25 087113.11 Part 1 1.9 Warranty states Construction Warranty: Installer to warranty installation for 1 year.

Manufacturer’s Warranty period: 10 years. I am not sure of any manufacturer that offers a 10-year warranty.

Please verify if this is required.

The 10-year Manufacturer’s Warranty is the standard manufacturer’s warranty period called for and as found in the VA specification downloaded from the TIL and therefore required at this time.

If the manufacturer’s 10-year warranty period is to change or be revised, it will have to be approved by the VA.

11. 3-20-25 4-07-25 087113 Part 1 1.6 Warranty. Warranty period: Two years. Does this pertain to the Low-Energy Auto operators in 087113.11?

VA Specification 08 71 13 .11 Low Energy Power Assist Door Operators downloaded from the TIL require a 1-year Installer Warranty and 10-year Manufacturer’s Warranty.

If the 10-year Manufacturer’s Warranty period is to change or be revised it will have to be approved by the VA.

12. 3-20-25 4-07-25 Drawing AE-800 hardware schedule Door 275-37 remark states waive auto opener on each side. Details 5 & 6 state that the ICU door is to be manual. Please clarify if this ICU is to be automatic or manual.

Door 275-37 shall be an automatic operable sliding door system.

13. 3-20-25 4-07-25 Is ICU door 275-37 required to have smoke & draft and/or positive latch?

Private Exam Room 275-37 and door 275-37 are within a suite. Therefore, door 275-37 is not required to have smoke & draft and/or positive latch.

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14. 3-28-25 4-07-25 The Asbestos specification contains numerous requirements that aren’t imposed by any of the agencies (EPA, KDHE, OSHA) that regulate asbestos in Kansas for this type of work and add significant additional cost, including the CPIH and putting poly on the walls. It seems like these are carried over from other VA specs and there is an opportunity to do this in a much more cost-effective, and regulatory-compliant manner. Please advise.

Contractor should comply with the requirements in specification section 02 82 13.19

15. 3-28-25 4-07-25 Please provide the Geotechnical Report for this project.

This information is required to prepare our bid. This report needs to be provided prior to the RFI cut-off date.

Reference specification section 01 00 00.01 – Robert Dole VA Endo Geotech Report

16. 3-28-25 4-07-25 Please confirm the Superintendent shall not have any shared duties as a QCM, SSHO, or any other role on the project.

Reference specification section 01 35 26 - 1.7 and 01 45 00 – 3.4

17. 3-28-25 4-07-25 Please confirm the SSHO shall not have any shared duties as a QCM, Superintendent, or any other role on the project.

Reference specification section 01 35 26 - 1.7 and 01 45 00 – 3.4

18. 3-28-25 4-07-25 Please confirm that all staff participating on this project cannot be shared with any other projects currently underway on the campus. This includes all phases of work including preconstruction.

Staff can be shared with other projects on campus except for the roles specifically controlled in specification sections 01 35 26 and 01 45 00

19. 3-28-25 4-07-25 Please confirm the QCM shall not have any shared duties as the SSHO, Superintendent or any other role on the project.

Reference specification section 01 35 26 - 1.7 and 01 45 00 – 3.4

20. 3-28-25 4-07-25 Please confirm if the VA can and will be flexible on the site phasing plan provided in this procurement.

Yes, some flexibility is possible but must be scheduled and coordinated with the COR and Contracting Officer. Reference specification section 01 00 00

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21. 3-28-25 4-07-25 Please confirm that the contractor is to supply all materials testing for the project. Spec Section 01 00 00 1.2D states testing laboratory will be retains by the VA.

Spec section 01 45 29 states the testing lab will be retained by the contractor.

Spec Section 01 00 00 – 1.2.D States that testing laboratory will be retained by the contractor. The contractor is to supply all materials testing for the project

22. 3-28-25 4-07-25 Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified.

Reference specification section 07 84 00 – 1.5

23. 3-28-25 4-07-25 Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid.

Reference specification section 07 84 00 – 1.5

24. 3-28-25 4-07-25 Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global or UL qualifications referenced in section 07 84 00.

Reference specification section 07 84 00 – 1.5.

Other installers may be considered by the VA

25. 3-28-25 4-07-25 Please confirm the contractor can utilize the parking lot that is within the indicated construction limits as an additional lay down area.

Aerial map is provided showing pink shaded region with approximate limits of material laydown staging area. The laydown area is to be coordinated with the COR and maybe subject to change by COR.

(see attached).

26. 3-28-25 4-07-25 Please confirm that contractor parking will be provided on site. This directly impacts pricing.

Reference specification section 01 00 00 – 1.5.E

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27. 3-28-25 4-07-25 Please confirm the contractor will be required to submit post award the requested information that the telecommunications contractor shall be a BICSI licensed Contractor with a minimum of five (5) years’ experience installing and servicing systems of similar scope and complexity. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three

(3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project.

Upon award, include for VA review and approval the minimum qualifications and certifications for contractor and installer per specification section 27 05 11 paragraphs 1.6, 1.7, and 1.10 and specification section 28 05 00 paragraph 1.4.

28. 3-28-25 4-07-25 Please confirm that the telecommunications contractor must submit copies of system manufacturer certification for all technicians. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project.

Upon award, include for VA review and approval the minimum qualifications and certifications for contractor and installer per specification section 27 05 11 paragraphs 1.6, 1.7, and 1.10 and specification section 28 05 00 paragraph 1.4.

29. 3-28-25 4-07-25 Please confirm cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI).

Upon award, include for VA review and approval the minimum qualifications and certifications for contractor and installer per specification section 27 05 11 paragraphs 1.6, 1.7, and 1.10 and specification section 28 05 00 paragraph 1.4.

30. 3-28-25 4-01-25 Please confirm level 4 finish for all finished gypsum board including patches.

This is the standard level of finish as found in the VA specification downloaded from the TIL.

Semi-gloss sheen painted walls must have level 4 minimum (level 5 is recommended)

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31. 3-28-25 4-07-25 Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non-plenum spaces?

Per specification section 27 10 00 and 28 05 13, plenum rated cable shall be installed when outside of conduit, cable tray, or other raceways in environmental air spaces, including plenum ceilings. Other cable types are permitted outside of these conditions.

32. 3-28-25 4-07-25 Will flexible metal conduit be allowed? Per specifications, flexible metal conduit is permitted in walls, above ceilings, for connections to motors or vibrating equipment, and for connections to light fixtures. Flex conduit shall not be used in exposed areas, outdoors, and below grade, and shall not be used for homeruns.

33. 3-28-25 4-07-25 Please confirm the VA will be working and scheduling with the subsystem vendors on scheduling network outages.

The contractor is responsible for scheduling all vendors in coordination with the COR and VA staff

34. 3-28-25 4-07-25 Please confirm the mock-up is required to be a stand-alone wall area and this mock-up should not be incorporated into the overall of the construction of the facility.

Confirmed, the mock-up shall be stand alone and not incorporated into the construction of the facility in any way.

35. 3-28-25 4-07-25 Please confirm that one mock-up wall panel can be utilized for the required masonry conditions, window assembly, curtain wall details, metal wall panels, and elastomeric joint sealants.

Yes, one single mock-up can be utilized showing these assembly conditions for review and approval.

36. 3-28-25 4-07-25 Is the contractor required to provide the licensing for the new Security Cameras? Or will the VA be providing that?

The contractor is responsible for providing the licensing for the new Security Cameras.

37. 3-28-25 4-07-25 Please confirm if the contractor include a 5% allowance for additional data drops beyond what are shown on the drawings.

This is not a requirement in the specifications.

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38. 3-28-25 4-07-25 Please define off hours, we assume off hours to be second shift work but need confirmation.

Normal working hours are 7:00am-4:30pm (local time) M-F except for weekends and established Federal Holidays. Off hours are hours outside of normal working hours

39. 3-28-25 4-07-25 Section 01 00 00 general requirements “alterations includes that the GC will provide a thorough survey of areas in which work is to be done with the COR and VA representative in attendance”. Please confirm that the VA staff will schedule and have the time to do these surveys without delaying the contractor as these thorough surveys are extremely time-consuming.

VA Staff will be available to participate in required surveys. The surveys should be scheduled by the contractor in coordination with the COR. The surveys should be scheduled far enough in advance to allow VA staff adequate time to confirm and/or adjust schedules as needed

40. 3-28-25 4-07-25 Please confirm per section 01 00 00 that contractor is to provide a commercial photographer/subcontractor with 3 years’ experience and that indexing/navigation will use AutoCAD drawings to be interactive online. Typically this has been waived on most other VA projects as most facilities do not have the capabilities to utilize AutoCAD.

Upon further review, this specification requirement can be waived

41. 3-28-25 4-07-25 Please confirm the pre-determined intervals in which the photographic documentation is to be done.

This is outlined in specification section 01 00 00 – 1.3B

42. 3-28-25 4-07-25 Please provide a list of what work is to be included with the photographic documentation.

This is outlined in specification section 01 00 00 – 1.3B

43. 3-28-25 4-07-25 Please confirm that contractor is to provide online hosting, security measures and redundant server back-up of the photographic documentation for the duration of the project.

Upon further review, this specification requirement can be waived

44. 3-28-25 4-07-25 Can the contractor QC manager serve as the photographer if they meet the requirement of having experience photographing construction projects. The term “Commercial Photographer” is vague, has no licensing requirements or any other information required.

Upon further review, this specification requirement can be waived, and the QC manager is allowed to serve as the photographer

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45. 3-28-25 4-07-25 Can the QC manager serve as the photographer for the demonstration and training recordings? The term “Commercial Photographer” is vague, has no licensing requirements or any other information required.

Upon further review, this specification requirement can be waived, and the QC manager is allowed to serve as the photographer

46. 3-28-25 4-07-25 Please consider waiving the requirement for AISC certification for steel erection or steel fabrication. There is a very limited subcontractor pool who are both an AISC Streel Erector and Fabricator within the areas.

Due to the tight space constraints of this project, and the proximity to the active hospital, the VA requires a competent steel erection and fabrication company.

47. 3-28-25 4-07-25 Please confirm the General Contractor is to have two separate and direct contracts with the DDC Contractor and the Systems Integrator.

Confirmed, reference specification section 23 09 23 – 1.1.G

48. 3-28-25 4-07-25 If system integration is required for this contract, please provide a set of specs for this scope of work.

Systems such as Access Control, Intrusion Detection, Video Surveillance, and Fire Alarm will be integrated into the existing systems. Each system’s individual specification section includes integration requirements.

49. 3-28-25 4-07-25 Please confirm no advanced utility metering system is required for this scope of work.

Confirmed, no advanced utility metering system is required for this scope of work

50. 3-28-25 4-07-25 Please confirm the DDC Contractor is not a sole source vendor for the campus and this project.

The project shall utilize Siemens controls and shall integrate into the existing Siemens control system

51. 3-28-25 4-07-25 Please confirm the Testing Laboratory qualified person is sufficient on-site during earthwork and excavation operations as outlined in spec section 01 45 29.

Reference specification section 01 45 29 – 3.1

52. 3-28-25 4-07-25 Please confirm who is responsible for the cost of additional excavation and import where unsuitable soils are found? Unsuitable soil locations should be evaluated on a case-by-case basis post contract award during construction.

Reference Item No. 9

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53. 3-28-25 4-07-25 Spec Section 01 45 35 listed as Special Inspections is referenced multiple times in the division 01 spec but no special inspection spec section 01 45 35 is included in the contract documents. Please provide this spec section if Special Inspections are required.

See Specification Section 01 45 35 Special Inspections (pgs. 1-14) and Sheet S-003 IBC Inspection Tables.

54. 3-28-25 4-07-25 Please confirm if Submittal Exchange can be used on this project.

Confirmed, Submittal Exchange or other similar file transfer service is acceptable

55. 3-28-25 4-07-25 Please confirm the Fire Proofing requirement on the steel?

Provide 2 hr. min. rating.

56. 3-28-25 4-07-25 Is it acceptable to build scaffold or bridge over top of the existing corridor to provide additional access to the jobsite?

Scaffolding is permitted over the corridor as long it meets the requirements of 01 35 26. Final plans and layout to be coordinated and approved by the

COR.

57. 3-28-25 4-07-25 Drawing Set 2 of 2 is not word searchable or bookmarked. Would it be possible to provide a version of Set 2 of 2 in the same format as Drawing Set 1 of 2 that is word searchable and bookmarked?

We have confirmed that the current version of Set 2 of 2 as issued can be made word searchable and bookmarked within PDF software

58. 3-28-25 4-07-25 During a previous project at the historical corridor, plaster ceiling above the drop ceiling was removed -there will be no barrier between construction and patient traffic during construction. Will the corridor be in operation during the construction activities on this project?

The corridor will remain in operation during construction, but specific closures can be coordinated with the COR as necessary

59. 3-28-25 4-07-25 Are there any warranties on the current solar panels that will be affected by the relocation process. Can you provide contact information for the company that installed the solar panels that are to be relocated?

There are no warranties on the current solar panels that will be affected by the relocation process. The contact information for the installation company can be provided to the winning bidder

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60. 3-28-25 4-07-25 On sheet T-601, there is a note that states “Scope of work below completed in EHRM project by others”. All fiber backbone routed between remote campus buildings and existing building 19 server room route thru historical tunnel and slack provided to be re-pulled, extended, and terminated at new MCR in this project scope of work.” Is it assumed that every campus building’s fiber run to B19 has the slack coiled up in the tunnel to where no new fiber must be run from any building to the new MCR?

What is the outage time frame and time of day anticipated for each building fiber change over when the new MCR is completed and commissioned, since the existing IT rooms will be down for cut over?

This is the design intent. The concurrent EHRM Cabling project design is to provide fiber between all buildings to existing server room with enough slack to pull and terminate each building’s fiber feed in the new main computer room. All outages shall be coordinated with the COR and VA OIT Staff.

61. 3-28-25 4-07-25 The fireproofing of the steel on this project could very well happen in the winter months of the year. Are there any other options to continue construction if the weather does not allow the installation of fire protection?

Tenting, tarping in conjunction with temporary “positive pressure” heater/heating systems could be options to consider.

62. 3-28-25 4-07-25 If other options are available to shore the subgrade under the existing footings prior to installing our foundations, will they be considered?

Yes, they will be considered.

63. 3-28-25 4-07-25 It appears that the steel casing for the storm system shown to be installed will be almost impossible to place as indicated due to the existing utilities being in the way.

Please advise as to what should be bid if this option does not work.

Contractor’s responsibility to provide support or temporary relocation of existing utilities as needed to install the storm sewer as depicted on the plans at no additional cost to the project.

64. 3-28-25 4-07-25 Drawings indicate removal and replacement of the underground storm water drain serving building 34, how is water to be redirected during construction?

Contractor shall provide temporary grading or pumping as needed to construct per plan at no additional cost to the project.

65. 3-28-25 4-07-25 C-101: Calls out to remove dry cooler “existing” unit.

Mechanical calls out to relocate. Are we to remove the unit or are we relocating the unit?

Relocate as indicated on Mechanical.

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66. 3-28-25 4-07-25 MH104: (EX) EF5 ducting runs across solar panels. If item #3 deduct #2 is selected how is the ducting to be routed on building 34 where the solar panels are located?

Duct shall still run above the roof surface, disrupting as few solar panels as possible, while maintaining serviceable access to any panels the ductwork has to run above.

67. 3-28-25 4-07-25 GENERAL: How are we planning to work around VA schedule when no schedule has been provided? How will we be informed? How much notice will we receive before said schedule is given? Is there to be a set schedule or will every week/day/month be a different schedule?

The majority of the work can be completed during normal working hours. Any work that needs to be completed after hours or will impact hospital operations will need to be coordinated with the COR. Reference specification sections 01 45 00 and 01 00 00

68. 3-28-25 4-07-25 MD101: We are to provide temporary heating for the staircase, yet nothing new is mentioned. Does something need to be included?

Staircase will be enclosed on 3-sides after construction is complete. No heating is included in the final design.

69. 3-28-25 4-07-25 37-AC-2 in the penthouse, there is a square piece of equipment indicated on the drawings. Is this “square” a dryer for the compressor? Will a dryer be needed for 37-

AC-2?

Yes, it is a dryer. This will be needed.

70. 3-28-25 4-07-25 Condensate Storage Tank/Pump: What discharge pressure do the pumps need to be capable of? Schedule does not specify.

Based on existing condensate pumps in same mechanical room, discharge pressure shall be 30 psi.

71. 3-28-25 4-07-25 Pump Schedule: Does not specify pump type other than inline. Would assume split coupled inline pumps for the 10hp, and close coupled for the 5hp. Please confirm what is to be used and acceptable.

The 10hp pumps were designed around split coupled pumps. The 5hp were designed around both split coupled and close coupled and can be either.

72. 3-28-25 4-07-25 Is the metal framing at the exterior walls supporting the wall panels to be 16 ga?

Exterior CFS studs are a non-load-bearing delegated item to be designed by contractor hired specialty structural engineer (SSE).

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73. 3-28-25 4-07-25 Is it assumed that the existing access control licenses on CCure have enough capacity to support the additions on this project? If not, what version is the current CCure license?

The contractor is responsible for providing licensing for this project. The current CCure license version is – 3.0.0

74. 3-28-25 4-07-25 Are the surveillance cameras to be connected to an existing NVR or is a new NVR to be provided?

It is assumed that a new NVR will be provided.

VA OIT will provide additional storage as required.

75. 3-28-25 4-07-25 Is the video surveillance supposed to be programmed for motion-based recording or 24/7? How many days of video retention and which is the minimum FPS?

Motion Based recording. Refer to specification section 28 23 00 for video management system requirements.

76. 3-28-25 4-07-25 Will there be any new security user workstations provided as part of this project?

This building security system will be interconnected to the campus security office head end in Building 3. New fiber will be routed to telecom 102-3 per Detail 1 / Sheet T-502.

77. 3-28-25 4-07-25 The symbol for all of the surveillance cameras shown on the drawings is for a pan/tilt/zoom cameras. Please confirm if all new cameras are supposed to be PTZ?

All cameras on the perimeter of the building and around the MCR are intended to be PTZ cameras.

Cameras in corridors and staff work areas are intended to be fixed cameras.

78. 3-28-25 4-07-25 What are the specs and basis of design for the clocks shown in room Rooms 290-37 & 292-37?

The clocks are to be VA provided and installed

79. 3-28-25 4-07-25 Is the paging devices and expansion of another building?

Or a new separate paging system all-together?

The design intent is for the public address system to be integrated into Building 34 system.

Additional amplifiers shall be provided and interconnected to the Building 34 system.

80. 3-28-25 4-07-25 According to the symbol legend there is a call switch shown in Rooms 027-37, 185-37, 227-37 & 282-37.

Please explain the intent and operation of this call switch.

This is intended to be a hand wave sensor or push button for control of the power operated doors.

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81. 3-28-25 4-07-25 Is the Intrusion Detection System only for rooms OIT MCR 189-37 & TR 044-37? Is this system supposed to transmit alarms to an off-campus monitoring center or to the VA police on campus?

Yes, the intent is for the intrusion detection system to be provided in MCR 189-37 and Telecom Room 044-37. Alarm at campus security office in Building 3. Coordinate with VA Security for how and when the system is armed/disarmed, and to where and quantity of locations the system dials out to.

82. 3-28-25 4-07-25 Who is to provide the fall arrest system? The structural components are included in the drawings, but nothing is indicated for the fall arrest system.

The contractor is to provide and install the structural components and anchor points per the drawings, but the VA is responsible for the rest of the system

83. 3-28-25 4-07-25 During a previous ‘under-slab’ waste piping replacement project at building 34 we found that the SOG is corrugated and sits above the existing sub-grade. This allowed a substantial amount of water flow under the slab to grade to an existing large sump pit. The soils report does not indicate this water level until it is around 17’ below current grade. This project occurred post soils report, is it possible the current water table is higher than report indicates and dewatering a probability?

Yes, it is possible that the current water table is higher than indicated and dewatering is a possibility

84. 3-28-25 4-07-25 The concrete piers at grid 1.1 under the existing corridor cannot be installed due to the available headroom. Will another means be considered?

Yes, they will be considered.

85. 3-28-25 4-07-25 In lieu of concrete piers as indicated on the drawings, would auger cast piles be considered if they meet the loading requirements indicated on the drawings?

Yes, they will be considered.

86. 3-28-25 4-07-25 Can you provide specs for blind side waterproofing? This specification (which would fall under 07 14 16 Cold Fluid Applied Waterproofing) is not available from the VA TIL for downloading or editing.