S05 - Questions Answers - Tampa Mental Health Clinic and Domiciliary Continued.pdf

36C77622Q0199 Tampa Mental Health Clinic & Domiciliary IOT&A Services

Solicitation Questions & Answers

See Amendment 1 for Answers to Questions 1 -15

16. PWS 17.2 Warehousing and Warehousing Management Services under warehouse requirement fifth bullet “Provide space for Equipment labeling, testing, assembly”. How many sq ft does VA expect for this effort? Does the warehouse need to have work benches or tables to conduct the testing and assembly of the equipment done by VA BMET?

Answer: Contractor should set aside an estimated 120 Sq Feet with access to electric in the warehouse for equipment labeling, testing and assembly. Contractor responsible for obtaining benches or tables.

17. PWS 17.2 page 23 regarding storage of IT equipment, does the VA plan to store OIT assets in the leased warehouse?

Answer: Please provide space and insurance based on entire PRCL to include OIT equipment.

18. PWS 17.2 page 23 Space for labeling, testing and assembly: Typically, these actions are better performed at the new facility rather than at the off-site warehouse. Is the VA open to these activities occurring at the new hospital rather than at the off-site leased warehouse?

Answer: Activities must be performed at the off-site warehouse.

19. PWS 17.3 Relocation of Reuse and Personnel Files page 24: Physical movement of accountable equipment (barcoded non-expendable supplies/equipment.) Is this the same requirement as Physical movement of FF&E identified to be reused in the Reuse Plan listed in the same section?

Answer: Inventory/ validation will be identified with services at FFE meeting. Supplies are not included in the Reuse Plan.

20. E.2 Instructions to Offerors: In order to provide full resumes, could you increase Key Personnel maximum page count from 6 to 8 pages?

Answer: Maximum page count remains at 6 which is an average of 2 pages per resume.

21. E.2 Instructions to Offerors: In order to allow for adequate explanation of technical and management approaches to the PWS tasks, could you increase the Technical Submission maximum page count from 8 to 12 pages?

Answer: Addendum to 52.212-1 Instructions to Offerors, Section F.2 Technical Submission maximum pages is increased from 8 to 12.

22. Will you be providing an updated Attachment A, PWS to show the updates to Sections 16.4 and 17.1?

Answer: Yes, please see updated Attachment A.

23. PWS 16.2.6 FF&E Layouts page 16: Please clarify what Architect system the Contractor is to use to share documents.

Answer: To share with Developer, REVIT, and they will specify the system at first coordination meeting.

24. PWS 16.4 Acquisition Planning Services page 19: Please clarify the Interior Design Team mentioned throughout the document. Does this refer to the JAHVA Interior Design Team or the IOT&A Contractor Interior Design Team?

Answer: Please see updated Attachment A.

25. PWS 17.3 Relocation of Reuse and Personnel Files. PWS states: "Contractor to provide for all labor, materials, transportation and equipment for the relocation of Reuse equipment, personnel files, and expendable/non-expendable supplies. Contractor to provide the physical relocation of miscellaneous supplies, equipment, etc. into the new space. Currently estimated at 10% of existing equipment will come from existing space, please see PRCL." Question: Without knowing the specific equipment items to be reused, we cannot estimate specific costs if any of the determined reused equipment items require OEM Vendor services to relocate – if OEM vendor costs are required, will these be addressed as a modification to the contract?

Answer: If any OEM vendor is identified as needing to relocate equipment, those items will be handled on a case by case basis.

26. PWS 16.2. PSW states: "Project Room Contents List (PRCL) will be provided to the activation contractor for final validation. Validation includes, updating counts, locations and specifications. Once validated the activation contractor will maintain updates in the sharepoint site. Activation Contractor is to provide and update the PRCL with accurate information throughout contract." while 16.2.5 states:

"The Room-by-Room MEL identifies all items listed by room. The MEL shall include reuse when applicable. The contractor shall provide complete and finalized room by room activation lists for each service/area throughout the clinic." Question: Is contractor to update and maintain the PRCL document provided by the gov't AND in addition provide a separate Room-by-Room MEL?

Answer: IOTA will be using the VA PRCL as template for validations. Contractor to provide a separate Room-by-Room MEL.

27. PWS 16.2.6 FF&E Layouts. 16.2.6 states: "Updated drawings will be provided to update FF&E placement using basis of design dimensions using Revit". Question: Can the government please clarify:

will the government be receiving updated drawings from the Architect and providing copies of the updated Revit files to the IOT&A Contractor?"

Answer: Yes, there will be coordination meetings with Developer.

28. PWS 16.2.6 FF&E Layouts. 16.2.6 states: "Contractor required to share documents through Architect system, with required updates." Question: Can the government please clarify: Will the documents noted to be shared be copies of Revit files and what is the Architect's system to be used to share through?

Answer: REVIT documents will be shared by Architect’s system, similar to NewForma. Process will be discussed at architect/developer coordination meeting.

29. PWS 16.2.9 Design Submittal 1. 16.2.9 states: "inventory of existing FF&E, recommended re-use report which includes data sheets for any selected re-use" Question: Can the government confirm is an initial inventory of existing FF&E is required by the contractor?

Answer: Minimal reuse, inventory will be provided by services during validation.

30. PWS 17.4 Activation Services and Post Occupancy Services. 17.4 states: "Contractor personnel shall transport and place medical equipment in accordance with the MPS. At the room designated by Biomedical Equipment Maintenance Technicians (BMET) shall unpack and install or assemble the equipment...Contractor to support VA Biomedical Engineering personnel with inspection (i.e.

acceptance test)...The Government will identify items that require biomed checks/testing to be performed by the Government." Question: Can the government please clarify: Contractor is responsible to transport and place medical equipment, while only Government Biomed personnel will perform all acceptance testing?

Answer: Yes, BioMed will only test.

31. PWS 3.0 Background: What is the physical address of the new facility?

Answer: 8501 Temple Terrace Highway; Tampa, FL 33637

32. Will all elevators be available for use by the IOT&A Contractor or are there going to be specified elevators for vertical transport? If specified, which one(s)?

Answer: freight elevator

33. PRCL Reference A5075, A5077, A5082: Since the facility will likely have an existing contractor who will stock and sustain these items, is there a particular type, make, or model needed so their soaps, sanitizers, and paper towels can be properly used in these items?

Answer: Yes, information will be provided at FFE1 meetings.

34. PWS 16.1 & Deliverable #16.1.10 Government Provided Share Site for Information Sharing: How long does the government estimate it will take for the IOT&A Contractor to gain access to the government's SharePoint site?

Answer: As soon as the Government is able to provide PIV cards to individuals needing access to the Government SharePoint site.

35. PWS 16.1 Meeting Facilitation Services: How far in advance of meetings, recognizing there will be exceptional moments, does the government want for scheduling lead time (1-day, 3-days, 1-week, 2-weeks, etc.)?

Answer: 2-4 weeks or more

36. PWS 17.2 Warehousing and Warehousing Management Services, Warehousing requirements:

Reference "between the new Mental Health facility and JAHVA", what is the physical address of the new facility?

Answer: 8501 Temple Terrace Highway; Tampa, FL 33637

37. PWS 17.2 Warehousing and Warehousing Management Services, Warehousing requirements:

Approximately how many SF is the government needing to be fenced in the warehouse?

Answer: Contractor to determine the warehousing space based on the attached equipment list for OIT.

38. Solicitation: Section E - Solicitation Provisions - (F) Information to be Submitted: Technical Submission is noted a maximum of 8 pages. Can we request additional pages in this section?

Answer: Addendum to 52.212-1 Instructions to Offerors, Section F.2 Technical Submission maximum pages is increased from 8 to 12.

39. PWS 17.2 Warehousing and Warehousing Management Services, Warehousing requirements: Will the government be imaging new computers in the warehouse? If so, how much space is estimated to be required for this effort?

Answer: The Government will not be imaging new computers in the warehouse, only storing. Contractor to determine the warehousing space based on the attached equipment list, OIT items.

40. PWS 17.3 Relocation of Reuse and Personnel Files: In Para 3.0 Background, there are only two legacy facility locations mentioned but in Para 17.3 it mentions "relocation services from the existing three facilities". How many are there and if three, what is the physical address of the third?

Answer: 2 facilities

41. What are the loading dock capacities of the existing facilities? Do they have loading docks with dock levelers, are there truck size limitations/restrictions, how much internal dock space is available, etc?

Answer: No loading dock, truck space first floor.

42. PWS 17.3 Relocation of Reuse and Personnel Files: This paragraph discusses the Reuse of approximately 10% of equipment. Given the size of this facility and depending on what the 10% consists of, 10% can be a substantial amount. For accuracy in pricing, can the government provide an estimate of the number of pieces and what types? If not types, at least # of pieces?

Answer: 10% of PRCL, use as estimate

43. PWS 17.3 Relocation of Reuse and Personnel Files: Is any furniture included in the 10% reuse equipment?

Answer: No

44. PWS 17.3 Relocation of Reuse and Personnel Files: Is the IOT&A Contractor expected to relocate the vending machines currently identified as reuse or will that effort be coordinated through the government contracting office, via the COR, overseeing the vending contract?

Answer: No, vending is not associated with this contract.

45. PWS 17.3 Relocation of Reuse and Personnel Files: How many personnel are planned to be relocated?

Answer: 125 FTE estimate

46. PWS 17.3 Relocation of Reuse and Personnel Files: Does the government have any expectations of the IOT&A Contractor for the movement of patients/residents or will the government plan, coordinate, and execute that effort? If the IOT&A Contractor is expected to support, what is the estimated patient load?

Answer: No movement of patients/residents by the contractor.

47. PWS 17.4 Activation Services and Post Occupancy Support: This para states "The Contractor shall transport and place/install all ordinary JSNs in the designated room per the MPS. These JSNs include low technology, non-medical, common equipment, and furnishings such as waste receptacles, mats, furniture, dispensers, refrigerators, appliances, clocks, lamps, curtains, and other similar types of material.". Please confirm what is meant by the word "furnishings" includes only those items on the PRCL and that all other furniture will be installed by "Others".

Answer: desk chair

48. PWS 17.4 Activation Services and Post Occupancy Support: If the IOT&A planned to use dumpsters, are there any size limitations based on available space at the site?

Answer: Contractor will need to include cost of dumpsters in Other Direct Costs. (1) 30 yard dumpster space available and (1) loading dock space. Plywood under dumpster required or protective pad.

49. PWS 18.4 Government Submission Review: If the IOT&A Contractor provides information that is NOT a submittal, what is the maximum # days the government gets to review and provide feedback?

Answer: The Government has 10 business days to review and provide comments.

50. Attachments W and X: Should the supplied FFE drawing be considered accurate or only a placeholder? Are any of the items within the drawing based on client input or only preplanned templates?

Answer: Revit Drawings will be supplied by GSA to VA to IOTA, these will be updated during validation meetings and need to be accurate upon completion.

51. Solicitation Section E.1, Section F.1: Information to be Submitted: In order to sufficiently address the PWS and SOW Key Personnel requirements regarding the personnel narrative and resumes, can the VA consider increasing the page limit from 6 to 8 pages?

Answer: Maximum page count remains at 6 which is an average of 2 pages per resume.

52. Solicitation Section E.1, Section F.2: Information to be Submitted: In order to sufficiently address the PWS and SOW requirements, can the VA consider increasing the page limit from 8 to 12 pages?

Answer: Addendum to 52.212-1 Instructions to Offerors, Section F.2 Technical Submission maximum pages is increased from 8 to 12.

53. Can you please provide the new location address?

Answer: 8501 Temple Terrace Highway; Tampa, FL 33637

54. Please confirm the relocation address is 10770 N 46th St.?

Answer: The address of the new clinic is 8501 Temple Terrace Highway; Tampa, FL 33637.

55. Is there an estimate number of individuals relocating to the new space?

Answer: 125 FTE

56. The PCRL, Attachment S, is missing data from line 7205-7236, can you please provide an update PCRL with the complete data?

Answer: Full Kitchen Equipment to be provided/ validated during FFE meetings.

57. Does the 900 boxes include patient files, staff items and supplies? Will all the boxes be the same size?

Answer: Estimated 900 boxes total, supplied by the contractor that can range in size from medium 18”x14”x12” to large 20”x20”x15” boxes