Expand ED at Lake Nona - RFI Responses 2022.05.11.pdf

SOLICITATION #36C77622B0023 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: Lake Nona Expand Emergency Dept

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 4/15/22 5/10/22

Government Furnished Equipment (GFE) is included in specification multiple times; but it is unknown where listed in drawings or specs where these items are identified.

All furniture & equipment shown on drawing IF101 shall be provided & installed by owner. Furniture layouts are for general reference only. TV, Digital Message Board, Computer & Copier/Printers are owner provided. Built-in & Fixed items such as Transaction Trays & Intercoms at Reception shall be provided & installed by contractor.

2. 4/15/22 5/10/22 Drawings filed incorrectly include: T001 (in Electrical) and FA001 (in Telecom). Will these be changed?

Checked Submitted Docs. Drawings are in correct order per the drawing index on the cover sheet.

VA to confirm

3. 4/15/22 5/10/22 Geotechnical Report requirements/responsibilities appear to be conflicted in the Specifications. Please review.

Existing original Geotechnical report was utilized by Civil Engineer to prepare the civil contract documents.

No new Geotechnical report is required for this project.

4. 4/20/22 4/21/22

The following drawings are missing: The following attachments are included as part of Amendment 00001.

675-901 - CIVIL DRAWING Exp ED CS-021 to CS- 675-901 - Drawing AD101 675-901 - Drawing AD102 675-901 - STRUCTURAL DRAWING Exp ED S-001 to S-901 675-901 - Addendum No. 01 *Note that Addendum No. 01 confirms the removal of M-111, M-112, MD-121, MD-122, MH-113 and MH-

114. The M docs are no longer required per explanation in Addendum No. 01.

AD101 Demolition Plan AD 102 Demo Sections

CS-021

CS-051

CS-052

CS-101

CS-151

S-001 S-002 S-101 S-102 S-501 S-510 S-511 S-901

M-111 M-112

MD-121

MD-122

MH-113

MH-114

5. 4/21/22 4/21/22 The drawing index on page G001 of the subject project lists several pages of drawings, listed below, that do not appear to be available on SAM See response to Question #4.

6. 4/21/22 4/21/22 I was reviewing the design documents when it appears there may be missing drawings. Perhaps Civil, Structural and possibly spec sections.

See response to Question #4.

7. 4/21/22 4/21/22 How will the site be handling the bidding portion for the furniture? How do we participate in your bid to move forward with getting the details for furniture?

The VA has an interior designer who will handle the furniture part of the project.

8. 4/25/22 4/26/22

The latest documents that were uploaded to the sam.gov website appear to be 8.5x11 inch drawings. The documents cannot be converted to full size documents while retaining the proper scale. Please post a complete set of drawings in the full size scaled format and in the order of the index

Revised Bid Set has been confirmed as 30x42

9. 4/26/22 5/10/22

1. Specs say Test & Balance to be a sub of the GC;

Please confirm.

2. Who has the existing HVAC controls in the building?

3. Will this be normal working hours with the exception of the wet taps?

1. Correct

2. Existing facility HVAC controls is with Johnson Controls.

3. Per Spec 01 00 00 General Conditions, part 1.2/E.

Construction shall take place during normal working hours 7:00am – 4:30pm. Any work outside normal hours shall be requested a min. of 72 hours prior to the scheduled work.

10. 4/26/22 5/10/22

-Please make your Covid/Mask policy clear. We are confused as to the implementation of vaccination status and or negative test.

-Same question above regarding the tuberculosis screening.

-What exactly is going to be enforced? Any of these measures greatly limit manpower availability.

Masks are mandatory anywhere in the VAMC.

11. 4/28/22 4/28/2022

The notice states this is being solicited as a VOSB but the language in the document says SDVOSB. Please advise as we are a VOSB contractor, and we specialize in Hospitals, Medical Clinics, Dental Clinics and Vet clinics all Federal projects with a vast past performance history.

This will be SDVOSB and will be corrected with an amendment. Our contracting system was not communicating with SAM, so I had to post directly in SAM. Apparently all my data values did not get entered correctly.

12. 4/28/22 5/10/22

1. Which precast company did the precast walls for the facility? The new walls will need to match.

2. Are the fire alarm and HVAC control systems both Johnson Controls?

1. It is the contractor’s responsibility to find precast supplier that meets the specifications and requirements of the construction documents.

2. The existing fire alarm system is by Honeywell Notifier. Please reference the fire alarm riser diagram on sheet FA601. HVAC controls shall be an expansion to the existing JCI control system. All controls shall comply with spec 230923.

13. 4/28/22 5/10/22

-Regarding the 8"x4" Sanitary Tie in for the addition: Is GPR necessary to locate the existing 8" Line and will that tie in be a 'live' or hot tie in? I believe the hospital can't be shut down for this tie in to existing. Please confirm -Are tie ins to existing Sanitary, Chilled Water, and Hot Water Heat piping to be done on after hours - shift work and/or overtime?

-A crane is required to set the new rooftop unit and other... what is the accessibility of a crane to do so? Any areas to be avoided etc?

-How big will the job site be? Will it encompass closing off the existing parking lot via fence or barrier and can we locate our storage trailers on site - will there be a lay down location on site? Related question: What about parking? Will our crew members have quick access to job site or will they have to park off site and be bussed in?

1. At no time shall anything be shut down that will impact patient care.

2. Existing sanitary main was shown based on existing drawings. Exact location shall be confirmed with civil.

Sanitary, chilled water, and heating hot water piping tie-ins shall be hot tie-ins. Contractor’s means and methods of when work will occur – no special requirements.

3. Contractor shall coordinate with COR.

4. Refer to drawing CS-051 for project site limits.

5. Per Spec 01 00 00 General Conditions, part 1.5/E/2 states contractors can park on 4th Floor of the West Parking Garage.

14. 5/2/22 5/10/22

Can you tell me what the COVID policy will be for this project and what will be enforced? Some of the information is unclear in the specs and is causing some issues with sub-contractors.

See response to question #10

15. 5/2/22 5/10/22

-Is this project a 'Buy American' products / materials only?

- Are there any requirements for where our products or materials come from if we were awarded the project?

Yes

16. 5/2/22 5/10/22

1. Specifications call for galvanized fencing, however the existing is green vinyl coated. Do we go with the specs or match existing?

2. Do we include a 4 foot panic gate? The new fence starts at the hinge post and the gate is in bad shape.

Fencing is required as a construction barrier during construction. Fencing shall be erected prior to the commencement of demolition. Refer to drawings CS-051 & CS-052 for fencing plan, along with fence & gate details. Refer to spec section 01 00 00 General Conditions part 1.7/L.

17. 5/3/22 5/10/22

1. Provide current geotechnical report.

2. Is enhanced commissioning required for this project?

3. Provide the firm and point of contact for the mechanical controls system.

4. Provide Hazardous Material Report for this project.

5. Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor?

6. Who does inspection and permitting of Infection Control? Is there an Infection Control Permit fee?

7. Specification section 01 45 00 page 5 3.4 C states: "In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist in the CQC System Manager for the following areas, as applicable:

electrical, mechanical, civil, structural, environmental, architectural, materials technician submittals clerk, Commissioning Agent/LEED specialist, and low voltage systems." Is it the intent of the Government for us to budget these personnel to be on-site during the entire duration of work in each specialty area in addition to the full. time QC manager?

8. Specification section 01 45 00 page 5 3.4 B states:"The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 10 years construction experience on construction similar to the scope of this Contract." Does this statement require simply a bachelors degree or a graduate degree such as a master's or a PhD.

9. Confirm standard / permissible work hours during construction.

10. Confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP

1. Not required

2. Contractor responsible for commissioning

3. Johnson Controls – Contractor to contact

4. N/A

5. Refer to spec 01 35 26, Safety Requirements part 1.12 & 1.25 for infection control classification and requirements.

6. VA COR & VA Infection Control Coordinator

7. Per 01 45 00 part 3.4/C, The specialized personnel to assist the CQC Manager can be an individual that is already on site performing other duties provided they allow sufficient time for quality control and meet the qualifications.

8. Requirement revised to state, “The CQC system Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management with a minimum 5 years of construction experience similar to the scope of this Contract or 10 years of construction experience similar to the scope of this Contract.

9. Per Spec 01 00 00 General Conditions, part 1.2/E. Construction shall take place during normal working hours 7:00am – 4:30pm. Any work outside normal hours shall be requested a min. of 72 hours prior to the scheduled work.

10. The VA will provide sufficient time for GCs to prepare their bids.

starting from the date that the Government responds to 100% of the RFIs received.

18. 5/3/22 5/10/22

1. General Requirements Page 32 of Specifications, 1.27- Please verify whether this section pertains to the Lake Nona Emergency Dept project. Can contractor furnished daily log photos be used in lieu of professional photography?

2. Section 01 31 00.01- Is PROCORE and acceptable project management software to use on this project?

3. Pg 107 of Specifications- CQC System Manager- Can a qualified superintendent with similar scope experience also wear the CQC manager hat even if he doesn’t have an engineering or architectural degree but has more than 5 years experience as a project QC Manager?

4. Can the project superintendent also perform the duties of the project SSHO?

5. Section 01 81 13- Will this project require “Green Building” certification? If so, please clarify whether the Contractor or the VA be responsible for executing the certification process and responsible for the associated costs?

6. Please clarify which entity, VA or Contractor, is responsible for contracting with the Commissioning agent?

7. Is the Contractor responsible for landscaping costs? Who will provide a landscaping plan?

8. Please clarify which entity, VA or Contractor, is responsible for purchasing and installing items found on FF&E plan IF101?

1. Per spec 01 00 00 General Conditions, part 1.27/A, photographic documentation of the construction progress (daily logs) can be completed by the subcontractor provided they meet the qualifications and provide required photos per spec.

2. Procore is acceptable provided it meets the minimum features & requirements per spec 00 31 00.01 part 1.4/2

3. See response to question #17.

4. Yes, site superintendent may be SSHO provided they have the required 40 hr OSHA training

5. No

6. Contractor

7. Contractor. No landscaping plan provided

8. See response to question #1

19. 5/3/22 5/10/22

General

1. Please provide full quality plan sets for review.

The provided sets have been reduced to some degree and have created blurry lines which make accurate takeoffs difficult.

2. Regarding Bid Package Contents (f), (g), (h), and (i). If including company Certification/Registration, do completed FAR Clauses need to be copied in full in offeror's response?

3. Please make your Covid/Mask and tuberculosis screening policy clear. We are confused as to the implementation of vaccination status and or negative test.

4. Please clarify if a superintendent can be a triple hat to cover the requirements of SSHO and

QA/QC?

5. If no to the question above, will the SSHO need to be full-time for this project?

6. Please provide the furniture specifications for the project.

7. Please advise if a landscaping and irrigation plans are available.

8. Please provide the structural, mechanical, electrical, and plumbing as-built drawings for the existing building.

9. Please outline if Fireproofing will be required for the project.

10. If required, please outline the if it will be type IIA or IIB.

1. Full size sets shall be available for all bidders

2. To ensure things are not omitted, please submit

(f), (g), (h) and (i).

3. See response to question #10

4. Yes, Superintendent may be SSHO & QA/QC

5. N/A

6. Furniture to be provided and installed by VA

7. No Landscaping plans are available other than what is contained in the Civil drawings.

The existing irrigation plans will be provided for reference only. Contractor shall verify existing conditions and be responsible for any damage during construction

8. Not available

9. Provide fireproofing and firestopping per spec sections 07 81 00 & 07 84 00

10. Per the Code Notes on drawing G100, the building construction is Type II (222) which corresponds to NFPA 220. The same construction type is represented in IBC 2018 as Type IIA.

20. 5/3/22 5/10/22

Doors and Hardware/ Glass

1. The hardware schedule and the door schedule have some inconsistencies. The door schedule has doors 109 & 110 having Hardware set 6, but in the Hardware Specifications and Sets they have hardware set 5 listed. Please advise.

2. The plan shows a 5” frame, like a 2 ½” x 5” impact rated but there is a note that says 6” frame.

3. The plans call for our glaziers to be certified by the NGA, please confirm this is correct.

1. Hardware sets are to be set #5 per spec

2. Exterior storefront frames are to be 5” hurricane and blast rated.

3. The NGA certified installer was referenced in the spec 08 81 13 Decorative Glass Glazing and is in regard to the installation of the window film installed on the inside face of the Reception window glazing. NGA is not required providing the installer meets the requirement of part 1.4/2

21. 5/3/22 5/10/22

HVAC

1. The specs state Test & Balance is to be a sub of the GC; Please confirm.

2. The T&B spec issued with the documents is

230511 Common Work Results for HVAC.

Please provide the T&B spec.

3. Please identify who has the existing HVAC controls in the building and provide their contact information.

4. Are tie ins to existing Sanitary, Chilled Water, and Hot Water Heat piping to be done on after hours - shift work and/or overtime?

1. Test & balance contractor shall be a subcontractor of the General Contractor and shall report to and be paid by the General Contractor as per spec section 1.03.B.1.

2. Please refer to spec 230593 – Testing, Adjusting, and Balancing for HVAC for test & balance spec provided in Bid submission documents. See responses to RFIs 12 and 13 for information on HVAC controls.

3. Johnson Controls

4. See response to question #13

22. 5/3/22 5/10/22

Phasing/Accessibility

1. Please clarify if the project will be normal working hours with the exception of the wet taps?

2. Please identify how will we be able to get material into the interstitial area.

3. Please identify where is the closest source of

220V or higher power to the hot tap location in order to power a welding machine.

4. Please identify if there will be any special procedures regarding jobsite deliveries

5. Please identify any approved staging area, lay down yard, or connex drop locations.

6. A crane is required to set the new rooftop unit.

What is the accessibility of a crane to do so?

Any areas to be avoided etc?

7. Please outline how large the job site will be?

Will it encompass closing off the existing parking lot via fence or barrier?

8. Please advise if can we locate our storage trailers on site or will there be a separate lay down location on campus?

9. Please clarify subcontractor parking. Will our crew members have quick access to job site or will they have to park off site and be bussed in?

10. Will the existing ER canopy drop off be required to remain open during construction?

11. If yes to above, please identify if a single lane can be closed to allow a barrier between construction and traffic?

1. See response to question #17

2. Interstitial space is accessible from East stairwell – per pre-bid walk-thru on 5/3.

3. Contractor to coordinate with COR during construction

4. Contractor to coordinate with COR during construction

5. Contractor to coordinate with COR during construction – within secured fenced area

6. Contractor to coordinate with COR during construction

7. Refer to Civil Dwg. CS-051

8. Contractor to coordinate with COR during construction – within secured fenced area

9. Per Spec 01 00 00 General Conditions, part

1.5/E/2 states contractors can park on 4th Floor of the West Parking Garage.

10. No. Per Demolition drawing CS-051, AD101 & AD102 the existing ED canopy is to be removed to allow for new construction.

11. See #10 answer

23. 5/3/22 5/10/22

Plumbing

1. Regarding the 8"x4" Sanitary Tie in for the addition: Is GPR necessary to locate the existing 8" Line and will that tie in be a 'live' or hot tie in? I believe the hospital can't be shut down for this tie in to existing. Please confirm.

1. Existing sanitary main was shown based on existing drawings. Exact location shall be confirmed with civil. H Sanitary, chilled water, and heating hot water piping tie-ins shall be hot tie-ins.

24 5/3/22 5/10/22

“Can you please provide section 220719 which is missing from the plumbing spec files. Section 230711 is also missing from the HVAC spec files. Both are listed in the table of contents. We need these ASAP to correctly price the project.”

Spec section 22 07 19 is not shown in the table of contents and therefore not provided Spec section 23 07 11 is in the table of contents and is provided in the spec book.