36C26324R0077 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 To all Offerors/Bidders

36C26324R0077 04-29-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

A set of questions received prior to the question deadline that were missed have been identified.

See responses to those questions below.

The proposal deadline is not changed.

Michael Casper Contracting Officer

VA-VHA-2020-0551C61A

Vendor Questions in Bold/VA Responses in Red

1. Solicitation states” Proposals shall be typed on size 8.5 by 11-inch paper with a font size no smaller than Time New Roman 11. Pages shall be single-spaced, one-sided, with no less than 0.8-inch margins on the top, bottom, and sides. Proposals shall be no more than 20 pages total for Volumes 2 and 3; this includes ALL pages – cover sheet, table of contents, company introduction, technical qualifications, and experience, etc. Each page counts as one page.” And the Proposal summary table states” Volume 2: Company Information / Introduction / Cover Letter – all pages counts towards the 20-page limit and Volume 3: Technical qualifications and experience – all pages count towards the total 20-page limit” Question: Please confirm Volume 2 and Volume 3 are a total of 20 pages and not 20 pages per each volume?

Volume 2 and Volume 3 are a total of 20 pages combined.

2. NACIS Code – 561320 (Temporary Help Services) Recommendation: Based on the tasks, requirements, professionals (engineers, architects, construction management, etc.) including required skills and certification contained in the solicitation, we recommend either Engineering Services NAICS Code 541330 or Construction Management NAICS Code 236220.

This NAICS code was selected after reviews by the contracting officer and procurement analysts and will not be changed.

3. Question: What positions will be associated with the Department of Labor (DOL) WDs?

See C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024) (c)(2) for positions identified as being subject to the SCA.

4. Solicitation states: “Provide a Management and Oversight Plan showing, at a minimum, the organization structure, supervisory roles, employee oversight, information dissemination to employees and Government, training, task completion tracking, and addressing performance issues. Offerors utilizing more extensive background checks will also be rated more favorably.” Question: Offerors utilizing more extensive background checks will able be rated more favorably, what does more extensive background checks mean?

This includes but is not limited to pre-screening candidates for potential criminal history that may not allow them to work on the VA campus, keeping the VA from processing potential candidates who are found ineligible for contract work, thus saving a few weeks of delay in the badging process.

5. Solicitation states: “Offerors shall prepare and forward to prior client(s) for submission to the Contracting Office Attachment B – Past Performance Questionnaire (PPQ) for the projects identified above in the PDF. Offerors are encouraged to complete and submit Attachment C – Past Performance Relevancy Survey. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the PPQ for use in evaluating Past Performance. It is preferred that these are the same projects for ease of evaluation and comparison. ***PPQs must have been completed be no later than one (1) year prior to the effective date of this action***. Question: What does PPQs must have been completed be no more than one (1) year prior to the effective date of this action*** mean?

It means that the PPQ must not have been completed more than one (1) year prior to the issuance of this solicitation.

6. Solicitation states: Information contained in the table states” Attachments B and C do not count towards the page limit. Additional 4-page limit in addition to those in Attachments B and C. “ Question: Does the Offeror gets an additional 4 pages for Past Performance experience and references and Attachments B and C are outside of page count?

Reference to the 4 page narrative has been removed from the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS. See amendment 0002 for additional details.

7. Question: Please confirm the completed PPQ gets submitted to the POCs listed on the instructions on the PPQ, and the form that was submitted to the customer for completion will be contained in the response as an attachment outside of page count?

The PPQ is sent to the past clients who then submit the completed PPQ’s to the VA. Per amendment 0002, attachments B and C do not count towards the page count.

8. Question: Please confirm the completed Attachment C – Past Performance Relevancy Survey does not get submitted by the client to the VA and will be submitted with the offeror’s response as an attachment outside of page count?

Attachment C – Past Performance Relevancy Survey does not get submitted to a past client. See response to page count question above.

9. Question: Please advise if there is a naming convention for the Five (5) volumes?

The only naming convention is having some form of identification in the file/volume names identifying their volume number.

10. Solicitation states: “Volume Five (5): Excel Price Schedule (Attachment A)” Question: In addition to the Excel Price Schedule (Attachment A), can the offeror provide a price volume that contains a price narrative?

No.

11. Question: For evaluation, what are the weight to each factor?

See E.9 FAR 52.212-2 EVALUATIONS (a)(v).

12. Solicitation states: “The Government intends to award one Indefinite-Delivery Indefinite-Quantity contract with fixed price task orders in response to this solicitation to the responsible offeror whose proposal, conforming to the solicitation, represents the best value to the Government.” Question: Please confirm if task order will be fixed price or fixed price labor hour?

This will be a fixed price contract, not a labor hour contract.

13. Clarification: For the Senior Engineering technician please provide the years’ experience needed.

At least 10 years of specialized construction experience with a focus on field-based construction management with at least 3 of those years must be in healthcare construction. See updated Additional Qualifications and Duties f. below.

14. Question: Does the OFFEROR REPRESENTATIONS AND CERTIFICATIONS go in Volume 1 also?

All certificates shall be included with Volume 1. See the updated Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS below.

Updated B.4 Additional Qualifications and Duties f.

Changes highlighted in yellow.

f. Senior Engineering Technician. This Quality Control Specialist (QCS) position will typically occur on new construction and/or renovation projects. In such situations, the person in this role may serve as the lead manager for the site team and be responsible for the day-to-day project management activities of that team for the duration of a given project or projects. Persons proposed for this position must possess experience in positions of equivalent responsibility on at least one similar project to that which is defined in the specific task order scope of services. They shall have at least 10 years of specialized construction experience with a focus on field-based construction management with at least 3 of those years must be in healthcare construction. Persons serving in this position must also possess the following minimum knowledge, skills, and abilities:

i. Ability to communicate effectively, orally and in writing.

ii. Experience in preparing correspondence, written reports, presentations, and in briefing clients and management personnel.

iii. Experience in developing and maintaining complex, long term/multiyear project management activities, including but not limited to:

· Developing and controlling budgets and funding strategies.

· Scheduling and coordination of project interactions among existing and newly occupied facilities.

· Ability to manage interdisciplinary teams of professionals and supporting labor categories.

· Ability to integrate competing and/or conflicting elements into the planning and execution processes so that project requirements flow smoothly.

iv. Experience and familiarity with Federal and local government building projects, and with procedural, review, and approval requirements.

v. It is preferred, but not required, that persons proposed for this position be graduates of an accredited college/university with a degree in architecture, engineering, or construction management and possess (or be able to obtain) professional registration as an Architect or Engineer in the project jurisdiction.

vi. It is preferred, but not required, that persons proposed for this position be certified as construction managers through the Construction Management Certification Institute sponsored by the Construction Management Association of America (CMAA).

Updated Version of Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

Changes highlighted in yellow.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government will award one single award, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract with fixed price task orders to the responsible Offeror whose proposal conforming to the solicitation represents the best value to the Government.

This is not a new requirement; the incumbent contractor is Vali Cooper International, LLC (VCI).

This is a commercial service acquisition under the authority of FAR Part 12 (Acquisition of Commercial Products and commercial Services) and FAR Part 15 (Contracting by Negotiation).

This is a Service Disabled, Veteran Owned Small Business (SDVOSB) set-aside. Offerors shall identify themselves as a Service Disabled, Veteran Owned Small Business. All SDVOSB businesses must be registered, verified, and certified in the SBA certification database at https://veterans.certify.sba.gov/ at time of proposal submission and at time of award. All SDVOSB offerors must also meet federal small business size standards for the NAICS code assigned to this solicitation at both time of proposal submission and at time of award.

Submission of Questions:

Questions concerning the solicitation are due by 17:00 Central Time (CT), April 30th, 2024. Only questions received by email will be considered. All questions shall be submitted via email directly to Jeffrey.Brown8@va.gov and reference RFP 36C26324R0077- Project Support Services in the subject line of your email.

Submission of Proposals:

Offers/Proposals shall be submitted electronically via email and received no later than 17:00, Central Time (CT), May 17th, 2024. Offers received after this time will not be considered for award. All proposals shall be submitted via email directly to Jeffrey.Brown8@va.gov and Michael.Casper@va.gov. Proposals received via Facsimile (fax), U.S. Mail, FedEx or UPS will not be accepted.

Offeror shall make pricing and terms valid for a minimum of 120 calendar days from the solicitation closing date appearing in block 8 of the SF1449.

All proposal preparation costs will be at the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation costs.

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

· To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement shall result in an offer being removed from consideration for award.

· Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings shall be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

· Offeror’s proposal shall contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Proposal Format

1. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

2. Proposals shall be typed on size 8.5 by 11-inch paper with a font size no smaller than Time New Roman 11. Pages shall be single-spaced, one-sided, with no less than 0.8 inch margins on the top, bottom, and sides. Proposals shall be no more than 20 pages total for Volumes 2 and 3; this includes ALL pages – cover sheet, table of contents, company introduction, technical qualifications, and experience, etc. Each page counts as one page. Pages in excess of the limit (20 pages total) for Volumes 2 and 3 will not be reviewed. Volumes 2 and 3 must share the same format. This page limit does not include Standard Form (SF) 1449 (page 1 of the solicitation), Amendment(s) (SF30), required certificates, the required clause fill ins, Subfactor 2A Recent and Relevant Project Support Staffing Experience references, the past performance attachments (B and C) or the Excel Price Schedule attachment (A). Pages shall be numbered sequentially by sections/volumes. Tables, charts, graphs, diagrams, and figures may be less than 12-point font as long as they are uncomplicated and legible. Tables, charts, graphs, diagrams, and figures on separate pages will count toward the page limit restrictions. Tables, charts, graphs, diagrams, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 by 11 inches in size. Elaborate brochures or documentation, detailed artwork, or other embellishments are not required, and neither are they desired.

3. Proposals shall not include marketing or promotional material.

Content

Volume 1: Completed and signed page 1 of the Solicitation - Standard Form (SF) 1449, all Amendments (SF 30), and the completed VAAR Clause 852.219-75. (These documents/pages do not count towards the page limit.)

Notice to SDVOSB Joint Venture: Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

Volume 2: Offeror Information / Introduction Offeror shall assume that the Government has no prior knowledge of their abilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

The first 8 items on the list below are required to be on the first page of the company introduction/cover letter (any type of format is acceptable).

Introduction/Cover letter:

· Solicitation number;

· Name and address of Offeror;

· Name, telephone number and email address of your point-of-contact;

· Name of your contract administration office (if applicable);

· Date of submission;

· Name, title, and signature of authorized representative;

· DUNS Number, SAM UEI number, and Cage code;

· Taxpayer Identification Number;

Volume 3: Factor 1 – Technical - Qualifications and Experience providing Project Support Services

The technical response must provide detailed responses to the requested information. At a minimum, each offeror shall address each subfactor:

Subfactors:

Subfactor 1A: Experience and Ability Subfactor 1B: Staffing and Support Subfactor 1C: Management Oversight

Subfactor 1A – EXPERIENCE AND ABILITY: Provide a detailed narrative of your company’s experience and ability to provide project support staffing services to perform the requirement identified in this RFP.

Subfactor 1B – STAFFING AND SUPPORT: Provide a detailed narrative describing your recruitment process, your approach to filling the positions with qualified personnel, and your retention plan. Offerors shall also address their approach to meeting the Limits on Subcontracting (LOS), VAAR 852.219-75; failure to state this makes the offer ineligible for award. Describe staffing/organization and internal controls utilized to support staffing needs, streamlined fill processes, and customer service processes. Offerors with extensive temporary staffing experience with large requirements and experience in the local recruiting market will also be rated more favorably.

Subfactor 1C – MANAGEMENT OVERSIGHT: A. Provide a Management and Oversight Plan showing, at a minimum, the organization structure, supervisory roles, employee oversight, information dissemination to employees and Government, training, task completion tracking, and addressing performance issues. Offerors utilizing more extensive background checks will also be rated more favorably.

The Offeror’s technical qualifications and experience in providing project support services must be described in sufficient detail as to reflect a clear understanding of the requirements and demonstrate the ability to meet and/or exceed the requirements presented in the Statement of Work (recruiting, staffing, filling the positions with qualified personnel, replacing personnel, ability to retain personnel, in-house training, management, etc.). The technical proposal must describe the means and methods for accomplishing the activities and deliverables described in the Statement of Work along with the Offeror’s methods of filling the positions and retaining contractor employees for the life of the contract.

Volume 4: Factor 2 – Past Performance

The past performance response must provide detailed responses to the requested information. At a minimum, each offeror shall address each subfactor:

Subfactors:

Subfactor 2A: Recent and Relevant Project Support Staffing Experience Subfactor 2B: Demonstrated Past Performance Information

Subfactor 2A - Recent and Relevant Project Support Staffing Experience. Offeror shall submit no more than three (3) previous/ongoing contracts (references) which are recent and relevant (similar in nature). Recent is defined as contracts/projects within the last four (4) years. Relevant / “Similar in nature” is defined as comparable in terms of such factors as types of services performed, products provided, complexity, dollar value, scope, and duration.

Offeror must submit with its proposal a PDF document identifying the contract number, agency name, address, phone number, point of contact, and date of performance) and a description of the projects/services/work performed for that reference in sufficient detail for the Government to determine whether the contract/project was similar in size, scope and complexity to the requirements identified in this solicitation. The proposal must also reflect that the offeror has recent experience (within the past 4 years) in providing project services.

· Contract number and organization name;

· Name, title, address, phone number, and email of each customer contact for the contract. (Note, it is incumbent on the Offeror to ensure the customer information is current and accurate.);

· Performance period of contract (dates and length);

· Estimated annual and total dollar value of contract;

· Description of services (including location) provided and the offeror’s level of responsibility and authority on the project (i.e., prime or subcontractor); and

· List of subcontracted services and subcontractors used, along with estimated annual cost of each subcontracted service.

This information shall be submitted on Part 1 of Attachment C.

Subfactor 2B - DEMONSTRATED PAST PERFORMANCE INFORMATION: Past Performance Ratings, References, and CPARS

Offerors shall prepare and forward to prior client(s) Attachment B – Past Performance Questionnaire (PPQ) for the projects identified above under Subfactor 2A. Offerors are encouraged to complete and submit a copy of Part 1 of Attachment C – Past Performance Relevancy Survey to supplement each PPQ if the past clients contacted are different from those documented for Subfactor 2a. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the PPQ for use in evaluating Past Performance. It is preferred that past clients/projects are the same for Subfactors 2A and 2B for ease of evaluation and comparison. If prepared, the Past Performance Questionnaire (attachment B) should be sent directly to the contracting office by the previous client upon completion and will be considered to be part of the offeror’s proposal. The Past Performance Relevancy Survey (attachment C) shall be submitted with the Offeror’s proposal. **PPQs must have been completed be no later than one (1) year prior to the effective date of this action***.

Past Performance Relevancy: Utilizing Past Performance Relevancy Survey (C), the offeror shall demonstrate completed/or ongoing recent and relevant projects for projects of this same size, scope, and complexity (or greater).

If applicable, include a certification as to whether or not you have ever had a contract terminated for default (cause) and an explanation of the circumstances behind the termination.

Volume 5: Factor 3 – Price This requirement has one (1) five-year ordering period and five (5) one-year pricing periods. The pricing associated with the nature of this service shall be in the form of fixed hourly rates. Each offeror shall submit their prices on Attachment A – Excel Price Schedule. The hourly rates must not be expressed with more than two digits past the decimal point. Hourly rates expressed with more than two digits for the cents will be ineligible for award. The information from this spreadsheet will be inputted into the final price/cost schedule on the contract.

Proposal Summary:

The Proposal shall consist of five (5) separate volumes:

Volume One (1): Signed solicitation (SF 1449), signed amendment(s) (SF30), and VAAR Clause 852.219-75 certification.

Volume Two (2): Company Information / Introduction / Cover Letter Volume Three (3): Technical – Qualifications and Experience Volume Four (4): Past Performance (Attachments B and C) Volume Five (5): Excel Price Schedule (Attachment A)

To assure timely and equitable evaluation of Proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

One (1) copy of Part 1 of Attachment C for each reference for Subfactor 2A and Subfactor 2B in PDF or MS Word format.

One (1) copy of Part 2 of Attachment C in either PDF or MS Word format.

E.9 FAR 52.212-2 EVALUATIONS

0. Basis for Award. The Government intends to award one Indefinite-Delivery Indefinite-Quantity contract with fixed price task orders in response to this solicitation to the responsible offeror whose proposal, conforming to the solicitation, represents the best value to the Government. This procurement is a competitive SDVOSB set-aside and proposals shall be evaluated in accordance with FAR Part 15.

0. A single award will be made to the offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below.

0. To be considered for award the offeror must achieve an acceptable rating or higher for each technical subfactor. For past performance the Government will assign a confidence rating based on the offeror’s past performance. The Government will consider recent and relevant past performance information to assess its confidence in the offeror. Recent will be within four years of proposal submission and relevant will be temporary staffing. The Government intends to award without discussions; however, it reserves the right to engage in discussions if the CO determines it is in the Government’s best interest. In addition to achieving acceptable ratings for the evaluation criteria, the offeror must be fully responsive to the solicitation to be considered for award. Tradeoff process will be utilized to identify the best value. Therefore, award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

0. Factors:

2. Factor 1: Technical Capability, Qualifications and Experience Providing Project Support Services

0. Subfactor 1: Experience and Ability

0. Subfactor 2: Staffing and Support

0. Subfactor 3: Management Oversight

2. Factor 2: Past Performance

1. Subfactor 1: Recent and Relevant Project Support Staffing Experience

1. Subfactor 2: Demonstrated Past Performance Information

2. Factor 3: Cost/Price

0. Factor 1, Technical, allows each offeror to demonstrate their knowledge, experience and expertise in meeting the requirement outlined within this solicitation. Within Factor 1, the Government is interested in learning the Offeror plans to be successful in contract performance and meeting contract deliverables. Factor 2, Past Performance, allows each offeror to validate their knowledge, experience and expertise by providing Government POCs from previous Contracts who are able to confirm an offeror is capable of successfully meeting this requirement.

0. In making a determination for contract award, Factor 1, Technical, and Factor 2, Past Performance are of equal importance and when combined, are significantly more important than Factor 3, Price.

0. Evaluation Approach

1. Factor 1 - Technical

0. The Government will evaluate the Offeror’s technical proposal to ensure it adequately addresses the Offeror’s capability, approach, the limits on subcontracting (LOS), and experience in relation to recruitment, training, and retention to satisfy the requirements of this solicitation. (See Addendum to the FAR 52.212-1 Instructions to Offerors for more details.) All proposals will be evaluated strictly by referencing its written content. Proposals that merely restate the requirement, or state that the requirements will be met, without providing supporting rationale, will not be considered sufficient and will receive an ‘Unacceptable’ rating. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, are ineligible for award.

1. Factor 2 – Past Performance

1. The Government will evaluate the Offeror’s Past Performance information using Attachments B and C (as applicable) completed by the offeror's references; information received when contacting references; information and data available from other Federal Government Agencies, Contractor Performance Assessments Reports (CPARS) and Government databases; data independently obtained from other Government or commercial sources; and/or personal business experience with the offeror. The evaluation team may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

1. The Government reserves the right to review, consider, and evaluate other contracts beyond the three listed contracts submitted by each offeror. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

1. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv).

1. Factor 3 – Price

2. The Government will take the sum of all LINs within each pricing period and the total amount will undergo price analysis to determine if the price is fair and reasonable.

0. Evaluation Factors

2. Factor 1 – Technical - Qualifications and Experience Providing Project Support Services

0. Evaluations will be based on the following subfactors and are of equal importance.

0. Subfactor 1A: Experience and Ability

0. Subfactor 1B: Staffing and Support

0. Subfactor 1C: Management Oversight Technical Qualifications and Experience Ratings

Outstanding

Proposal demonstrates an exceptional approach which should clearly result in the superior attainment of all requirements. The proposed approach includes numerous strengths, no weaknesses, and no deficiencies.

Risk Level: Very Low

Risk Level: Moderate

Risk Level: Very High

2. Factor 2 – Past Performance - Evaluations will be based on the following subfactors and are of equal importance.

1. The Government will evaluate the Offeror’s submission of previous/ongoing contracts (references) for recency, relevancy, and demonstrated satisfactory performance.

0. Subfactor 2A -- Recent and Relevant Project Support Staffing Experience.

0. In determining recency, consideration will be given to current contracts and those completed within the last four (4) years (recent) which are similar in nature to this solicitation (relevant). In determining relevancy, consideration will be given, but not limited, to such things as project similarity, scope, size, project complexity, contract type, contract environment, division of company proposing, and subcontractor interaction. The evaluation will be constrained to a few of the most recent and most relevant contracts for a comprehensive review. The description of the services/work performed for each past performance reference must be sufficiently detailed for the Government to make this determination.

0. Subfactor 2B - Demonstrated Past Performance Information. Performance Ratings, Contractor Performance Assessments Reports (CPARS), Attachment B – Past Performance Questionnaire, etc.

1. Evaluation of demonstrated past performance information will be made by reviewing the information submitted by the offeror, the offeror’s references, and other sources (see below). Evaluation of this criterion will be based on the extent to which the offeror’s experience reflects customer satisfaction in areas of the timeliness of deliverables, competency, accuracy of work products, responsiveness to customer requirements, initiative and innovation, and staffing to contracts similar in nature to this solicitation.

1. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv).

Past Performance Ratings and Definitions

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

2. FACTOR III – COST/PRICE

2. The Contracting Officer (CO) will review the price schedule for accuracy, completeness, and reasonableness of the proposed price in relation to the solicitation requirements. The CO evaluates the Offeror’s prices by multiplying the quantities identified for each Line Item by the proposed unit price. The CO will then add the total of all line items to reach a sum. The price will be evaluated in terms of fairness and reasonableness and the CO may determine an offer is unacceptable if the pricing period prices are significantly unbalanced. Proposals that fail to provide prices for all LINs and pricing periods are ineligible for award.

2. For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

2. The techniques and procedures described under FAR 15.404-1(b) will be the primary means of assessing proposal reasonableness. Further, the evaluation techniques described under FAR 15.404-1(c), as determined appropriate, may also be performed in further determining the reasonableness of the proposal.

VISN 23 Project Support Service-Disabled Veteran Owned Small Business Set-Aside Request for Proposal, Response to Offeror Questions Amendment