36C26324R0077 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 To all Offerors/Bidders

36C26324R0077 04-29-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

17:00 Central Time, 05/17/2024.

See following pages and attachments.

Michael Casper Contracting Officer

VA-VHA-2020-0551C61A

Solicitation Changes:

Changes have been made to the solicitation in response to vendor questions and additional review of the solicitation. Any changes made have been highlighted in yellow or noted below. Updated versions of Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS and FAR 52.212-2 EVALUATIONS have been included below.

See attached updated versions of Attachment A and Attachment C.

1. Under the Statement of Work: line 4.28 was updated to read “4.28. See B.4 Additional Qualifications and Duties for position specific qualification requirements.” Instead of “4.28. See attachment A. Qualifications for position specific qualification requirements.”.

2. Under the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Volume 4 Subfactor 2A, 1st bullet point; “Federal agency name” has been changed to “organization name”.

3. Under the FAR 52.212-2 EVALUATIONS (b)(ii)(2); “and evaluate other Federal contracts” has been changed to “and evaluate other contracts”.

4. Attachment A Column “Quantity” shall read “Estimated Quantity”.

5. Attachment A line items X004, X007-X011 and X013-X014 will now have an estimated quantity of 1 instead of 0.

6. “Provide detailed description of contract work to include work by subcontractors relevant to this solicitation:” under Part 1 of Attachment C has been changed to read “Description of services (including location) provided and the offeror’s level of responsibility and authority on the project (i.e., prime or subcontractor); and list of subcontracted services and subcontractors used, along with estimated annual cost of each subcontracted service.”

7. Under “Point of Contact of Reference” under Part 1 of Attachment C, the line requesting “Agency” has been changed to “Organization”.

Vendor Questions in Bold/VA Responses in Red

1. Hello, I have a question about this solicitation. Are you needing one project manager for all locations? Or do you need a project manager for each location?

We do not currently need a project manager at all locations. The need for each facility varies on project workload and current staffing levels. This is an IDIQ contract and requests will vary in location, positions, and quantity over the life of the contract.

2. The table on page 75 in Instructions to Offerors says the Technical Volume (Volume 3) may be submitted only as a PDF copy, while Company Information/Introduction/Cover Letter (Volume 2) may be submitted as PDF or MS Word. Can proposal instructions be updated to allow the Technical volume to be submitted in MS Word format?

Volume 2 and 3 may be submitted in either Microsoft Word or PDF format. The addendum to FAR 52.212-1 has been updated to reflect that.

3. After being signed by our prior client, should they send the PPQ to the Offeror to include in our proposal, or to the contracting team for this solicitation?

If prepared, the Past Performance Questionnaire (attachment B) should be sent directly to the contracting office by the previous client upon completion and will be considered to be part of the Offeror’s proposal.

4. Attachment C – after being signed by our prior client, should our client send Attachment C to the Offeror to include in our proposal, or to the contracting team for this solicitation?

Attachment B is prepared by the past client, but Attachment C is prepared by the Offeror. If prepared, the Past Performance Relevancy Survey (attachment C) shall be included with the Offeror’s proposal.

5. Is a PPQ needed if an offeror can submit CPARS information? How recent do CPARS need to be to be used in a proposal?

CPARS information may complement the information provided by a Past Performance Questionnaire but cannot replace it.

Recency for CPARS reviews is established in the solicitation under FAR 52.212-2 Evaluations (c)(ii)(1)(a)(i):

(i) In determining recency, consideration will be given to current contracts and those completed within the last four (4) years (recent) which are similar in nature to this solicitation (relevant). In determining relevancy, consideration will be given, but not limited, to such things as project similarity, scope, size, project complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

6. For Volume 4: Past Performance, are the 4 pages for past performance narratives allowed to be submitted in MS Word format?

Attachment C is used for Subfactors 2A and 2B. Part 1 of Attachment C is used to list the contract references noted in Subfactor 2A. Part 1 of Attachment C is also encouraged to be used for Subfactor 2B to supplement Attachment B.

Reference to the 4 page narrative has been removed from the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS.

Attachments B and C may be submitted in either PDF or Microsoft Word Format.

7. Can you clarify the proposal due date? The SF1449 page says proposals are due on 5/12, however RFP page 70 says proposals are due on 5/5.

This discrepancy was corrected with amendment 001. This amendment further pushes the proposal deadline out to 17:00 Central Time, 05/17/2024.

8. In Attachment A – Excel Price Schedule, why do some CLINS (one example is CLIN 0004, CLIN 1004, CLIN 2004, CLIN 3004, CLIN 4004 related to the Planner position) have zero hours in “Quantity” for all 5 years?

We cannot predict the potential quantities of hours required for zero-hour positions at this time but we require a contract and pricing for those positions in case the need for them arises. A nominal 1 hour annually has been added for previous zero hour line item to represent the potential need.

9. Can the government identify the incumbent contract?

Vali Cooper International, LLC (VCI) is the incumbent on this contract as stated under the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS.

10. With the requirement as it lies looking for past performance in the past 3 years, I do not think that I will be able to submit a winning bid. Is there any suggestion you have to still be able to submit a winning bid? Not sure how saturated this one is. This is listed as a staffing need but it written more for a construction/engineering company so unfortunately I don’t have the required past performance.

As stated in FAR 52.212-2 Evaluations (c)(ii)(2) Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv). Beyond that all we can advise is that an Offeror follow the instructions contained in the solicitation.

11. Can you please clarify the due date. Both dates proposed, May 5, 2024 and May 4, 2024 are Sundays.

The proposal deadline only establishes the time and date at which proposals will not be accepted. Offerors are free to submit proposals prior to the deadline.

12. Can please clarify how you would like the proposal to be submitted. Do you want all Volumes in one PDF, do you want the Technical Volumes and the Pricing Volume in separate documents or do you want each volume as its own separate file?

Per the proposal summary under ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS each volume will be submitted as its own file, excepting Attachment B which will be submitted separately by an Offeror’s previous clients.

13. Do you want both attachments B and C filled out for each project we propose as experience, or just one?

See the updated ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS below for clarified Attachment submission instructions.

14. Also, can you clarify the statement below in regards to attachment C and as separate documents along with the proposal: "Offeror must submit with its proposal a PDF document identifying the contract number, agency name, address, phone number, point of contact, and date of performance) and a description of the projects/services/work performed for that reference in sufficient detail for the Government to determine whether the contract/project was similar in size, scope and complexity to the requirements identified in this solicitation."

Attachment C is used for Subfactors 2A and 2B. Part 1 of Attachment C is used to list the contract references noted in Subfactor 2B. Part 1 of Attachment C is also encouraged to be used for Subfactor 2B to supplement Attachment B.

Part 2 of Attachment C need be submitted only once.

Reference to the 4 page narrative has been removed from the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS.

15. Can you please confirm that Offers/Proposals shall be submitted electronically via email and received no later than 17:00, Central Time (CT), on Sunday, May 5th, 2024?

This discrepancy was corrected with amendment 001. This amendment further pushes the proposal deadline out to 17:00 Central Time, 05/17/2024.

16. Should offerors submit Section B - continuation of SF 1449 Blocks, B.1 Contract Administration data in Volume 1?

Offerors may submit the continuation block or any of the equivalents noted in Box 11 of the SF30 to acknowledge RFP amendments.

17. We do not believe NAICS 561320 Temporary Help is appropriate for this solicitation. That NAICS code is for contractors providing labor or administrative workers for limited periods of time, not for up to 5 years where retention is an important consideration. Also, this solicitation requires construction support and engineering services which are in scope of NAICS 541330 Engineering Services. We respectfully request the NAICS code be changed to 541330 Engineering Services, as that NAICS more accurately reflects the type of work required by the RFP.

This NAICS code was selected after reviews by the contracting officer, procurement analysts and legal and will not be changed.

18. The RFP on page 70 states “Offers/Proposals shall be submitted electronically via email and received no later than 17:00, Central Time (CT), May 5th, 2024.”, yet the SF 1449 and SAM both state that the due date is 1700 CDT May 12, 2024. Please confirm which is correct.

This discrepancy was corrected with amendment 001. This amendment further pushes the proposal deadline out to 17:00 Central Time, 05/17/2024.

19. Page 74 states “Volume 5: Factor 3 – Price: This requirement has one (1) five-year ordering period and five (5) one-year pricing periods.” We believe this is intended to read “This requirement has five (5) one-year pricing periods”. Please confirm.

This language is written as intended and will not be changed. This contract has a five-year ordering period with five individual one-year pricing periods.

20. Are there current incumbent personnel for every position in the RFP which has Pricing Schedule hours assigned?

No there are not current incumbent personnel for every position in the RFP which has hours assigned.

21. Which incumbent personnel line items are currently assigned to which stations?

This is an IDIQ contract and requests will vary in location, positions, and quantity over the life of the contract, any positions currently filled may not be filled in the future.

22. Attachment C Part 2: The instructions say “PART 2. (NOT RELATED TO PART 1) Additional offeror information required, but not project specific. THIS INFORMATION NEED ONLY BE PROVIDED ONCE IN YOUR SUBMISSION PACKAGE.” Question 1 appears to be project related (in other words, the project associated with the Attachment C Part 1) as does Question 3. If this is the case, there would be a Part 2 for every Part 1. Please clarify.

Only one copy of Part 2 of Attachment C submitted should be filled out. If multiple copies of Part 2 of Attachment Care submitted, then one copy should be identified as the copy to be included with the proposal.

Updated Versions of Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS and FAR 52.212-2 EVALUATIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

The Government will award one single award, Indefinite-Delivery Indefinite-Quantity (IDIQ) contract with fixed price task orders to the responsible Offeror whose proposal conforming to the solicitation represents the best value to the Government.

This is not a new requirement; the incumbent contractor is Vali Cooper International, LLC (VCI).

This is a commercial service acquisition under the authority of FAR Part 12 (Acquisition of Commercial Products and commercial Services) and FAR Part 15 (Contracting by Negotiation).

This is a Service Disabled, Veteran Owned Small Business (SDVOSB) set-aside. Offerors shall identify themselves as a Service Disabled, Veteran Owned Small Business. All SDVOSB businesses must be registered, verified, and certified in the SBA certification database at https://veterans.certify.sba.gov/ at time of proposal submission and at time of award. All SDVOSB offerors must also meet federal small business size standards for the NAICS code assigned to this solicitation at both time of proposal submission and at time of award.

Submission of Questions:

Questions concerning the solicitation are due by 17:00 Central Time (CT), April 30th, 2024. Only questions received by email will be considered. All questions shall be submitted via email directly to Jeffrey.Brown8@va.gov and reference RFP 36C26324R0077- Project Support Services in the subject line of your email.

Submission of Proposals:

Offers/Proposals shall be submitted electronically via email and received no later than 17:00, Central Time (CT), May 17th, 2024. Offers received after this time will not be considered for award. All proposals shall be submitted via email directly to Jeffrey.Brown8@va.gov and Michael.Casper@va.gov. Proposals received via Facsimile (fax), U.S. Mail, FedEx or UPS will not be accepted.

Offeror shall make pricing and terms valid for a minimum of 120 calendar days from the solicitation closing date appearing in block 8 of the SF1449.

All proposal preparation costs will be at the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation costs.

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

· To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement shall result in an offer being removed from consideration for award.

· Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings shall be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

· Offeror’s proposal shall contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Proposal Format

1. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

2. Proposals shall be typed on size 8.5 by 11-inch paper with a font size no smaller than Time New Roman 11. Pages shall be single-spaced, one-sided, with no less than 0.8 inch margins on the top, bottom, and sides. Proposals shall be no more than 20 pages total for Volumes 2 and 3; this includes ALL pages – cover sheet, table of contents, company introduction, technical qualifications, and experience, etc. Each page counts as one page. Pages in excess of the limit (20 pages total) for Volumes 2 and 3 will not be reviewed. Volumes 2 and 3 must share the same format. This page limit does not include Standard Form (SF) 1449 (page 1 of the solicitation), Amendment(s) (SF30), required certificates, the required clause fill ins, Subfactor 2A Recent and Relevant Project Support Staffing Experience references, the past performance attachments (B and C) or the Excel Price Schedule attachment (A). Pages shall be numbered sequentially by sections/volumes. Tables, charts, graphs, diagrams, and figures may be less than 12-point font as long as they are uncomplicated and legible. Tables, charts, graphs, diagrams, and figures on separate pages will count toward the page limit restrictions. Tables, charts, graphs, diagrams, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 8.5 by 11 inches in size. Elaborate brochures or documentation, detailed artwork, or other embellishments are not required, and neither are they desired.

3. Proposals shall not include marketing or promotional material.

Content

Volume 1: Completed and signed page 1 of the Solicitation - Standard Form (SF) 1449, all Amendments (SF 30), and the completed VAAR Clause 852.219-75. (These documents/pages do not count towards the page limit.)

Notice to SDVOSB Joint Venture: Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

Volume 2: Offeror Information / Introduction Offeror shall assume that the Government has no prior knowledge of their abilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

The first 8 items on the list below are required to be on the first page of the company introduction/cover letter (any type of format is acceptable).

Introduction/Cover letter:

· Solicitation number;

· Name and address of Offeror;

· Name, telephone number and email address of your point-of-contact;

· Name of your contract administration office (if applicable);

· Date of submission;

· Name, title, and signature of authorized representative;

· DUNS Number, SAM UEI number, and Cage code;

· Taxpayer Identification Number;

Volume 3: Factor 1 – Technical - Qualifications and Experience providing Project Support Services

The technical response must provide detailed responses to the requested information. At a minimum, each offeror shall address each subfactor:

Subfactors:

Subfactor 1A: Experience and Ability Subfactor 1B: Staffing and Support Subfactor 1C: Management Oversight

Subfactor 1A – EXPERIENCE AND ABILITY: Provide a detailed narrative of your company’s experience and ability to provide project support staffing services to perform the requirement identified in this RFP.

Subfactor 1B – STAFFING AND SUPPORT: Provide a detailed narrative describing your recruitment process, your approach to filling the positions with qualified personnel, and your retention plan. Offerors shall also address their approach to meeting the Limits on Subcontracting (LOS), VAAR 852.219-75; failure to state this makes the offer ineligible for award. Describe staffing/organization and internal controls utilized to support staffing needs, streamlined fill processes, and customer service processes. Offerors with extensive temporary staffing experience with large requirements and experience in the local recruiting market will also be rated more favorably.

Subfactor 1C – MANAGEMENT OVERSIGHT: A. Provide a Management and Oversight Plan showing, at a minimum, the organization structure, supervisory roles, employee oversight, information dissemination to employees and Government, training, task completion tracking, and addressing performance issues. Offerors utilizing more extensive background checks will also be rated more favorably.

The Offeror’s technical qualifications and experience in providing project support services must be described in sufficient detail as to reflect a clear understanding of the requirements and demonstrate the ability to meet and/or exceed the requirements presented in the Statement of Work (recruiting, staffing, filling the positions with qualified personnel, replacing personnel, ability to retain personnel, in-house training, management, etc.). The technical proposal must describe the means and methods for accomplishing the activities and deliverables described in the Statement of Work along with the Offeror’s methods of filling the positions and retaining contractor employees for the life of the contract.

Volume 4: Factor 2 – Past Performance

The past performance response must provide detailed responses to the requested information. At a minimum, each offeror shall address each subfactor:

Subfactors:

Subfactor 2A: Recent and Relevant Project Support Staffing Experience Subfactor 2B: Demonstrated Past Performance Information

Subfactor 2A - Recent and Relevant Project Support Staffing Experience. Offeror shall submit no more than three (3) previous/ongoing contracts (references) which are recent and relevant (similar in nature). Recent is defined as contracts/projects within the last four (4) years. Relevant / “Similar in nature” is defined as comparable in terms of such factors as types of services performed, products provided, complexity, dollar value, scope, and duration.

Offeror must submit with its proposal a PDF document identifying the contract number, agency name, address, phone number, point of contact, and date of performance) and a description of the projects/services/work performed for that reference in sufficient detail for the Government to determine whether the contract/project was similar in size, scope and complexity to the requirements identified in this solicitation. The proposal must also reflect that the offeror has recent experience (within the past 4 years) in providing project services.

· Contract number and organization name;

· Name, title, address, phone number, and email of each customer contact for the contract. (Note, it is incumbent on the Offeror to ensure the customer information is current and accurate.);

· Performance period of contract (dates and length);

· Estimated annual and total dollar value of contract;

· Description of services (including location) provided and the offeror’s level of responsibility and authority on the project (i.e., prime or subcontractor); and

· List of subcontracted services and subcontractors used, along with estimated annual cost of each subcontracted service.

This information shall be submitted on Part 1 of Attachment C.

Subfactor 2B - DEMONSTRATED PAST PERFORMANCE INFORMATION: Past Performance Ratings, References, and CPARS

Offerors shall prepare and forward to prior client(s) Attachment B – Past Performance Questionnaire (PPQ) for the projects identified above under Subfactor 2A. Offerors are encouraged to complete and submit a copy of Part 1 of Attachment C – Past Performance Relevancy Survey to supplement each PPQ if the past clients contacted are different from those documented for Subfactor 2a. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the PPQ for use in evaluating Past Performance. It is preferred that past clients/projects are the same for Subfactors 2A and 2B for ease of evaluation and comparison. If prepared, the Past Performance Questionnaire (attachment B) should be sent directly to the contracting office by the previous client upon completion and will be considered to be part of the offeror’s proposal. The Past Performance Relevancy Survey (attachment C) shall be submitted with the Offeror’s proposal. **PPQs must have been completed be no later than one (1) year prior to the effective date of this action***.

Past Performance Relevancy: Utilizing Past Performance Relevancy Survey (C), the offeror shall demonstrate completed/or ongoing recent and relevant projects for projects of this same size, scope, and complexity (or greater).

If applicable, include a certification as to whether or not you have ever had a contract terminated for default (cause) and an explanation of the circumstances behind the termination.

Volume 5: Factor 3 – Price This requirement has one (1) five-year ordering period and five (5) one-year pricing periods. The pricing associated with the nature of this service shall be in the form of fixed hourly rates. Each offeror shall submit their prices on Attachment A – Excel Price Schedule. The hourly rates must not be expressed with more than two digits past the decimal point. Hourly rates expressed with more than two digits for the cents will be ineligible for award. The information from this spreadsheet will be inputted into the final price/cost schedule on the contract.

Proposal Summary:

The Proposal shall consist of five (5) separate volumes:

Volume One (1): Signed solicitation (SF 1449), signed amendment(s) (SF30), and VAAR Clause 852.219-75 certification.

Volume Two (2): Company Information / Introduction / Cover Letter Volume Three (3): Technical – Qualifications and Experience Volume Four (4): Past Performance (Attachments B and C) Volume Five (5): Excel Price Schedule (Attachment A)

To assure timely and equitable evaluation of Proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

One (1) copy of Part 1 of Attachment C for each reference for Subfactor 2A and Subfactor 2B in PDF or MS Word format.

One (1) copy of Part 2 of Attachment C in either PDF or MS Word format.

E.9 FAR 52.212-2 EVALUATIONS

0. Basis for Award. The Government intends to award one Indefinite-Delivery Indefinite-Quantity contract with fixed price task orders in response to this solicitation to the responsible offeror whose proposal, conforming to the solicitation, represents the best value to the Government. This procurement is a competitive SDVOSB set-aside and proposals shall be evaluated in accordance with FAR Part 15.

0. A single award will be made to the offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below.

0. To be considered for award the offeror must achieve an acceptable rating or higher for each technical subfactor. For past performance the Government will assign a confidence rating based on the offeror’s past performance. The Government will consider recent and relevant past performance information to assess its confidence in the offeror. Recent will be within four years of proposal submission and relevant will be temporary staffing. The Government intends to award without discussions; however, it reserves the right to engage in discussions if the CO determines it is in the Government’s best interest. In addition to achieving acceptable ratings for the evaluation criteria, the offeror must be fully responsive to the solicitation to be considered for award. Tradeoff process will be utilized to identify the best value. Therefore, award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

0. Factors:

2. Factor 1: Technical Capability, Qualifications and Experience Providing Project Support Services

0. Subfactor 1: Experience and Ability

0. Subfactor 2: Staffing and Support

0. Subfactor 3: Management Oversight

2. Factor 2: Past Performance

1. Subfactor 1: Recent and Relevant Project Support Staffing Experience

1. Subfactor 2: Demonstrated Past Performance Information

2. Factor 3: Cost/Price

0. Factor 1, Technical, allows each offeror to demonstrate their knowledge, experience and expertise in meeting the requirement outlined within this solicitation. Within Factor 1, the Government is interested in learning the Offeror plans to be successful in contract performance and meeting contract deliverables. Factor 2, Past Performance, allows each offeror to validate their knowledge, experience and expertise by providing Government POCs from previous Contracts who are able to confirm an offeror is capable of successfully meeting this requirement.

0. In making a determination for contract award, Factor 1, Technical, and Factor 2, Past Performance are of equal importance and when combined, are significantly more important than Factor 3, Price.

0. Evaluation Approach

1. Factor 1 - Technical

0. The Government will evaluate the Offeror’s technical proposal to ensure it adequately addresses the Offeror’s capability, approach, the limits on subcontracting (LOS), and experience in relation to recruitment, training, and retention to satisfy the requirements of this solicitation. (See Addendum to the FAR 52.212-1 Instructions to Offerors for more details.) All proposals will be evaluated strictly by referencing its written content. Proposals that merely restate the requirement, or state that the requirements will be met, without providing supporting rationale, will not be considered sufficient and will receive an ‘Unacceptable’ rating. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, are ineligible for award.

1. Factor 2 – Past Performance

1. The Government will evaluate the Offeror’s Past Performance information using Attachments B and C (as applicable) completed by the offeror's references; information received when contacting references; information and data available from other Federal Government Agencies, Contractor Performance Assessments Reports (CPARS) and Government databases; data independently obtained from other Government or commercial sources; and/or personal business experience with the offeror. The evaluation team may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience, and/or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

1. The Government reserves the right to review, consider, and evaluate other contracts beyond the three listed contracts submitted by each offeror. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

1. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv).

1. Factor 3 – Price

2. The Government will take the sum of all LINs within each pricing period and the total amount will undergo price analysis to determine if the price is fair and reasonable.

0. Evaluation Factors

2. Factor 1 – Technical - Qualifications and Experience Providing Project Support Services

0. Evaluations will be based on the following subfactors and are of equal importance.

0. Subfactor 1A: Experience and Ability

0. Subfactor 1B: Staffing and Support

0. Subfactor 1C: Management Oversight Technical Qualifications and Experience Ratings

Outstanding

Proposal demonstrates an exceptional approach which should clearly result in the superior attainment of all requirements. The proposed approach includes numerous strengths, no weaknesses, and no deficiencies.

Risk Level: Very Low

Risk Level: Moderate

Risk Level: Very High

2. Factor 2 – Past Performance - Evaluations will be based on the following subfactors and are of equal importance.

1. The Government will evaluate the Offeror’s submission of previous/ongoing contracts (references) for recency, relevancy, and demonstrated satisfactory performance.

0. Subfactor 2A -- Recent and Relevant Project Support Staffing Experience.

0. In determining recency, consideration will be given to current contracts and those completed within the last four (4) years (recent) which are similar in nature to this solicitation (relevant). In determining relevancy, consideration will be given, but not limited, to such things as project similarity, scope, size, project complexity, contract type, contract environment, division of company proposing, and subcontractor interaction. The evaluation will be constrained to a few of the most recent and most relevant contracts for a comprehensive review. The description of the services/work performed for each past performance reference must be sufficiently detailed for the Government to make this determination.

0. Subfactor 2B - Demonstrated Past Performance Information. Performance Ratings, Contractor Performance Assessments Reports (CPARS), Attachment B – Past Performance Questionnaire, etc.

1. Evaluation of demonstrated past performance information will be made by reviewing the information submitted by the offeror, the offeror’s references, and other sources (see below). Evaluation of this criterion will be based on the extent to which the offeror’s experience reflects customer satisfaction in areas of the timeliness of deliverables, competency, accuracy of work products, responsiveness to customer requirements, initiative and innovation, and staffing to contracts similar in nature to this solicitation.

1. Offerors without a record of relevant past performance will be assigned a neutral rating in accordance with FAR 15.305(a)(2)(iv).

Past Performance Ratings and Definitions

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

2. FACTOR III – COST/PRICE

2. The Contracting Officer (CO) will review the price schedule for accuracy, completeness, and reasonableness of the proposed price in relation to the solicitation requirements. The CO evaluates the Offeror’s prices by multiplying the quantities identified for each Line Item by the proposed unit price. The CO will then add the total of all line items to reach a sum. The price will be evaluated in terms of fairness and reasonableness and the CO may determine an offer is unacceptable if the pricing period prices are significantly unbalanced. Proposals that fail to provide prices for all LINs and pricing periods are ineligible for award.

2. For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

2. The techniques and procedures described under FAR 15.404-1(b) will be the primary means of assessing proposal reasonableness. Further, the evaluation techniques described under FAR 15.404-1(c), as determined appropriate, may also be performed in further determining the reasonableness of the proposal.

See attached document: ATTACHMENT A - EXCEL PRICE SCHEDULE.

See attached document: ATTACHMENT C - PERFORMANCE RELEVANCY SURVEY.

VISN 23 Project Support Service-Disabled Veteran Owned Small Business Set-Aside Request for Proposal, Response to Offeror Questions Amendment