Site Visit Agenda 437-23-135 Replace Site Lighting.docx

PRE-BID SITE VISIT AGENDA

· Sign In Sheet

· Introduction of CO, COR and A/E Rep (if applicable)

· Contracting Officer —Teresa Kohlbeck

· COR— Noel Nyborg

· Announcement of Solicitation Number— 36C26324B0006 Replace Site Lighting 437-23-135

· 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY

· Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502-503

· At time of solicitation, bid submission and contract award—contractor must be listed as a verified SDVOSB in the SBA database.

· Magnitude of Construction-- Between $500,000 and $1,000,000

· Bonds:

· Bid Guarantee/Bond can be a scanned copy with the bid submission.

· Payment and Performance Bonds are required, can be scanned, and emailed to the Contract Specialist

· Period of performance is 135 calendar days after issuance of Notice to Proceed (NTP)

· Wage Rate Requirements (Construction)—provided as an attachment to the solicitation.

· Per FAR 52.229-3 all applicable Federal, State and Local taxes shall be included in the bid—we will not be issuing a State of North Dakota sales tax exemption certificate for construction materials for this project.

· Explanation of Solicitations/Evaluation

· This is an invitation for bid, Award may only be made with the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the government, considering only price. The low price will be evaluated by the Contracting Officer prior to award to confirm that it is “a fair and reasonable price that is most advantageous to the Government.”

· Explanation of Questions and Amendment Process -- all questions posed during this process, must be recorded, and documented so they can become part of the amendment process.

· All requests for information, clarifications, or questions, must be submitted via email to kaleb.gleason@va.gov and teresa.kohlbeck@va.gov NLT 10:00am (CT) on August 13, 2024.

· No questions will be answered via phone or individually. No questions will be answered officially today; however, any questions generated from today’s visit may be submitted as previously mentioned.

· All answers will be published via an amendment to the solicitation, along with a copy of the pre-bid site visit sign-in sheet.

· The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.

· Bid Due Date: August 29, 2024, at 2:00 PM (CT) must be submitted via email to kaleb.gleason@va.gov

· Bids shall be submitted IAW the instructions provided within the solicitation.

· Project/SOW Overview (COR): Contractor shall provide all tools, materials, equipment, labor, and supervision necessary in accordance with the construction documents for completion of the project. The purpose of this project is to replace the site lighting on the Fargo VA Health Care System campus. All work is to be performed according to the scope of work, contract specifications and drawings. All work shall be performed Monday through Friday 7am-5pm unless otherwise approved by the contracting officer's representative.

· Site Walk (COR)