Attachment A Specifications Select Roofing Replacement- 113 page.pdf

Replace Selected Roofs

437-23-125

April 19, 2024

U.S. Department of Veterans Affairs

FARGO VA MEDICAL CENTER

2101 ELM STREET N

FARGO, ND 58102

VA

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA PROJECT SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 10 Table of Contents --- 00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16 Project Schedule (Small Projects) --- 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements 12-23 01 74 19 Construction Waste Management 09-13

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Work Area Surveys 12-23 02 41 00 Demolition 08-17

DIVISION 05 – METALS

05 50 00 Metal Fabrication 08-18

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 02-16 07 22 00 Roof and Deck Insulation 02-16 07 53 23 Ethylene-Propylene-Diene Monomer (EPDM) Roofing 02-16 07 60 00 Flashing and Sheetmetal 10-10 07 92 00 Joint Sealants 02-11

DIVISION 22 – PLUMBING

22 07 11 Plumbing Insulation 09-19

DIVISION 23 – HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The Drawings listed below and the Scope of Work (SOW) are to accompany this specification, and be included as part of the contract documents.

Scope of Work (SOW): The Scope of Work is not included in the specification.

Review SOW for other required project components.

RRF Letter: This document includes work requirements for the southwest portion of Roof #11. It is located on Drawing A4.2 & A4.3.

Drawing Number: Drawing Sheet Name (11 Sheets):

COVER (CVR) Roof Replacement Campus Map / Drawing Index

KEY Roof Replacement Overall Location Legend

A1.1 First Floor; Enlarged Roof Replacement Plan

A2.1 Second Floor; Enlarged Roof Replacement Plan

A3.1 Third Floor; Enlarged Roof Replacement Plan

A4.1 Fourth Floor; Enlarged Roof Replacement Plan

A4.2 Fourth Floor; Rake Flashing Replacement (1 of 2)

A4.3 Fourth Floor; Rake Flashing Replacement (2 of 2)

A5.1 Penthouse; Enlarged Roof Replacement Plan

A6.0 Roofing Details

A6.1 Roofing Details

A6.2 Roofing Details

A6.3 Roof Fence Elevation

- - - E N D - - -

11-01-21

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S)

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.4 CONSTRUCTION SECURITY REQUIREMENTS

1.5 OPERATIONS AND STORAGE AREAS

1.6 DISPOSAL AND RETENTION

1.7 RESTORATION

1.8 LAYOUT OF WORK

1.9 AS-BUILT DRAWINGS

1.10 WARRANTY MANAGEMENT

1.11 USE OF ROADWAYS

1.12 TEMPORARY TOILETS

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

01 00 00 - 2

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. Contractor shall completely prepare and perform work at each marked area. Construction activities are to include the safety requirement preparation and stagging, demolition and removal of existing materials, finish work, and furnishing all the labor and materials required for the project. Updates shall be as required by these

Specifications, and the attached Drawings and Scope of Work.

B. Visits to the site by Bidders are to be scheduled through Contracting

OFFICE ONLY. Only one organized site visit shall be conducted per FAR

52.26.27 Alternate 1.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police. Each employee shall be identified by project and employer.

Access shall be limited to work locations, as coordinated with COR.

1.2 STATEMENT OF BID ITEM(S)

A. Base Bid: Work shall include, but not be limited to the following:

planning, scheduling, and coordination; equipment, materials, and labor; general construction work; demolition; fabrication; and, installation of piers, fill material, steel, and concrete. The Base

Bid shall include the total cost for all work as outlined in the Scope of Work (SOW), Drawings, and Specifications.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the project solicitation is posted. Any additional copies will be at

Contractor's expense.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the duration of project.

2. The General Contractor is responsible in assuring that all workers, including subcontractors and their employees, comply with regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may be subject to inspection of their personal effects when entering or leaving the project site.

01 00 00 - 3

2. Before starting work, the General Contractor shall give a two week notice to the Contracting Officer so security arrangements can be provided for the employees. This notice is separate from notices required for utility shutdowns, as described later in this section.

3. No photography of VA premises is allowed without written permission from the Contracting Officer.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises, should such an actions be required in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The Contractor shall utilize seven pin Best Corporation cores, matching what is in use at the Fargo VA, and provides keys, to

Contracting Officers Representative (COR) for the purpose of security inspections, for every project area. This includes both

General Contractor and Subcontractor tool and storage boxes, and parked machinery. The COR my utilize for emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control:

1. The General Contractor is responsible for the safekeeping of all drawings, project manual and other project information. This information shall be shared only with individuals with a specific need to know as required to accomplish the project.

2. These security documents shall not be removed or transmitted from project site, without the written approval by Contracting Officer.

3. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

1.5 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, and it’s officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

01 00 00 - 4

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by Contractor only with approval of Contracting Officer, and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of Contractor and shall be removed by the

Contractor at its expense, upon completion of work. With written consent of Contracting Officer, the buildings and utilities may be abandoned.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

E. Workers are subject to Medical Center rules related to their conduct.

F. Execute work so as to interfere as little as possible with the normal functioning of the Medical Center, including operations of equipment, utility services, fire protection systems, and employee work functions.

G. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied by patients and/or medical personnel. Deviation from this approach may be allowable with prior written approval by VA Contracting Officer or COR.

H. Do not store materials and equipment in other than assigned areas.

I. Schedule delivery of materials and equipment to immediate construction areas within buildings, in limited quantities, so negative impacts on work areas and staging areas do not result. Maintain unobstructed access to the Medical Center.

1. Storage of construction materials and equipment will be permitted at designated areas, subject to fire and safety requirements.

01 00 00 - 5

J. Phasing / Sequence of Work:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR, to ensure no lapses in operation occur. While work occurring in this project should not impact utilities, other general disruption will occur. It is the Contractor’s responsibility to develop a work plan to account for all service and utility outages, and to account for disruptions to egress and building circulation. The work plan shall identify time durations for disruptions, by location. It shall outline any utility and service disruptions, and note interim life safety measures to be used during construction.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish the work. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain in operating condition existing fire protection and alarm equipment, or make provision to ensure smoke detectors are turned off while Contractor is working and restored when not working. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with

Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

01 00 00 - 6

1.6 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on the drawings or within the SOW are items to be stored until project closeout. Items remaining property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.7 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, mechanical and electrical work, floors, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing the new work, shall be patched, repaired, reinstalled, or replaced with new work, and/or refinished, and left in the same condition that existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

01 00 00 - 7

1.8 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and benchmarks, indicated on the drawings or in the SOW, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

1.9 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved sets of as-built drawings in an electronic version (scanned PDF) within 15 calendar days after each completed phase, and after acceptance of the project by the COR

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due

01 00 00 - 8 date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspections will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including contacts and telephone numbers for the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

B. Performance Bond: Bond to remain effective throughout construction.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

01 00 00 - 9

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the

Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting.

In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to

Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

01 00 00 - 10

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property.

B. When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.12 TEMPORARY TOILETS

A. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by Medical Center.

Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilet access.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines for use of electricity. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, and other associated paraphernalia and restore the infrastructure as required.

C. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection, per code. Water is available at no cost to Contractor.

2. Maintain connections, pipe, fittings, drains, and fixtures, and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

01 32 16 - 1

SECTION 01 32 16

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule). The

Project Schedule shall be kept up-to-date in accordance with the requirements of this section and shall be utilized for coordinating and monitoring of work under this contract, including all activities of subcontractors and suppliers.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review, and progress reporting to the Contracting Officer's Representative (COR).

B. The Contractor shall have the option of developing the project schedule within their organization, or utilizing a scheduling consultant.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide an updated schedule on a monthly basis, and a three-week look ahead at each construction meeting. Provide schedule to the VA Contracting Officer's Representative (COR).

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Draft Schedule: A draft schedule shall be developed during the administrative notice to proceed period. This will enable the initial

(interim) project schedule, required as per the timeline noted below, to be ready for a formal submission and approval shortly after the full and formal project Notice to Proceed (NTP).

B. Interim Project Schedule: Within 15 calendar days after receipt of

Notice to Proceed, Contractor shall submit for the COR / Contracting

Officer's review; an electronic schedule. The submittal shall also include a computer-based activity or event schedule, showing work durations; phase completion dates; and other data, including each work event cost. As alternative, the cost per each event requirement could be satisfied via the approved Schedule of Values (SOV).

C. Within 15 calendar days after receipt of the project interim schedule the Contracting Officer will do one or both of the following:

01 32 16 - 2

1. Notify Contractor concerning his actions, opinions, and objections.

2. Review with the Contractor any questions, correction, or adjustment of the proposed plan, if required. Within 14 calendar days after the joint review, Contractor shall revise and shall submit a revised electronic file. The revised submission will be reviewed by the

Contracting Officer again, and if found to be as previously agreed upon, will be approved.

D. An updated Project Schedule shall be provided monthly and shall contain contract changes and delays, which may have been incurred during the project. These changes, or delays, shall be entered into each monthly update. The Contractor should include their requests for time extensions to the contract in responses proposal requests. Request for

Information (RFI) may also include insight into the potential for delays based on unforeseen site issues, contract documents issues or updates, or other potential claim type items.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the schedule the sequence of work activities/events required for complete performance of all work items. The Contractor Shall:

1. Show activities/events as:

a. Contractor's time required for shop drawing submittals, templates, fabrication, delivery and other similar pre-construction work.

b. Contracting Officer's review and approval of shop drawings, equipment schedules, samples, templates, or other similar pre-construction and constriction items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

e. VA inspection and acceptance activity/event with minimum durations of five workdays at the end of each phase and immediately preceding any VA move activity required by contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work activities durations of no more than 5 days.

01 32 16 - 3

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COTR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of any prior approval.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a or AIA application and certificate for payment documents G702 & G703, as requested by the Contracting Officer, reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING.

The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule work in conformance with the specification requirements.

01 32 16 - 4

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COTR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to Government.

1.10 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COTR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The Contracting

Officer's determination as to the total number of days of contract extension will be allowed based upon the current computer-produced calendar-dated schedule for the time periods in question.

B. Actual delays in activities/events which, according to the computer-produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The Contracting Officer will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the Contractor in writing of the Contracting Officer's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the Contracting Officer in accordance with the provisions specified under FAR 52.243 – 4 (Changes). The Contractor shall include, as a part of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work events, such as RFI’s, weather, strikes, and similar non-work activities, shall be analyzed on a monthly basis.

11-01-23

01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or

01 33 23 - 2 product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which he contract documents but which have been omitted from the submittal register.

01 33 23 - 3

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The VA will provide a blank submittal register in electronic format.

Thereafter, the Contractor shall fill in the blank register with the required submittals as documented in the project spec. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. Blank digital register provided for Contractor use below:

ENG_FORM_4288-R.

pdf

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

01 33 23 - 4

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned without review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission occurs, add an alphabetic suffix on submittal description. For example, submittal 18, if resubmitted, would become

18A, to indicate the first resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with the contract requirements before submitting for VA review. Proposed deviations from contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified.

Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

G. Stamp, sign, and date submittal transmittal forms indicating action taken.

H. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

01 33 23 - 5

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

01 33 23 - 6

E. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor shall be responsible for providing, setting up, and maintaining the electronic an FTP file sharing system for the construction contract period of performance (POP).

F. Provide hard copies of submittals when requested by the Contracting

Officer or Contracting Officer Representative. Up to 3 additional hard copies of any submittal may be requested at the discretion of the

Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

01 33 23 - 7

1.9 TEST REPORTS

COR may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. VA review period is 15 business days for submittals.

E. VA review period is 10 business days for RFIs.

F. The VA will return submittals to the Contractor with the following:

1. "Approved": authorizes the Contractor to proceed with the work covered in the submittal.

2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is

01 33 23 - 8 responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

12-01-23

01 35 26 - 1

SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

1.1 APPLICABLE PUBLICATIONS: 2

1.2 DEFINITIONS: 3

1.3 SUBMITTAL REQUIRMENTS: 6

1.4 REGULATORY REQUIREMENTS: 7

1.5 ACCIDENT PREVENTION PLAN (APP): 7

1.6 ACTIVITY HAZARD ANALYSES (AHAs): 12

1.7 PRECONSTRUCTION CONFERENCE: 13

1.8 SAFETY MEETINGS: 14

1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP): 14

1.10 TRAINING: 15

1.11 INSPECTIONS: 17

1.12 MISHAPS, OSHA 300 LOGS, AND MAN-HOURS: 18

1.13 PERSONAL PROTECTIVE EQUIPMENT (PPE): 19

1.14 PRE-CONSTRUCTION RISK ASSESSMENT 20

1.15 DUST CONTROL 21

1.16 TUBERCULOSIS SCREENING 22

1.17 FIRE SAFETY 22

1.18 ELECTRICAL 24

1.19 FALL PROTECTION 26

1.20 SCAFFOLDS AND OTHER WORK PLATFORMS 26

1.21 EXCAVATION AND TRENCHES (OMITTED) 27

1.22 CRANES 27

1.23 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT) 28

1.24 CONFINED SPACE ENTRY (OMITTED) 28

1.25 WELDING AND CUTTING 28

1.26 LADDERS 28

1.27 FLOOR & WALL OPENINGS (OMITTED) 29

01 35 26 - 2

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS:

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Professionals (ASSP):

A10.1-2011...........Pre-Project & Pre-Task Safety and Health

Planning

A10.34-2012..........Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013..........Basic Elements of an Employer’s Program to

Provide a Safe and Healthful Work Environment

American National Standard Construction and

Demolition Operations

Z359.0-2012..........Definitions and Nomenclature Used for Fall

Protection and Fall Arrest

Z359.1-2016..........The Fall Protection Code

C. American Society for Testing and Materials (ASTM):

E84-2013.............Surface Burning Characteristics of Building

Materials

D. The Facilities Guidelines Institute (FGI):

FGI Guidelines-2010Guidelines for Design and Construction of

Healthcare Facilities

E. National Fire Protection Association (NFPA):

10-2018..............Standard for Portable Fire Extinguishers

30-2018..............Flammable and Combustible Liquids Code

51B-2019.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

01 35 26 - 3

70-2020..............National Electrical Code

70B-2019.............Recommended Practice for Electrical Equipment

Maintenance

70E-2018 ............Standard for Electrical Safety in the Workplace

241-2019.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

703-2024.............Standard for Fire Retardant–Treated Wood and

Fire-Retardant Coatings for Building Materials

F. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 .........Reporting and Recording Injuries & Illnesses

29 CFR 1910 .........Safety and Health Regulations for General

Industry

29 CFR 1926 .........Safety and Health Regulations for Construction

Industry

CPL 2-0.124..........Multi-Employer Citation Policy

G. US Army Corps of Engineers Safety and Health Requirements Publication

No. EM 385-1-1, 2014 edition

1.2 DEFINITIONS:

A. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)).

B. Competent Person, Fall Protection

The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing

01 35 26 - 4 existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

C. Competent Person, Scaffolding

The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q and designated in writing by the employer to be…