Amendment 0001 REVISED SOW.pdf

REVISED STATEMENT OF WORK

1. The contractor shall provide storage and transportation services of equipment, supplies, furniture, and miscellaneous items for the Iowa City VA Health Care System to/from our main facility as well as the locations listed below and identified in the Price/Cost schedule.

• Iowa City VA Health Care System main campus; 601 Hwy 6 West, Iowa City, Iowa, 52246

• Other locations:

o Cedar Rapids CBOC - 2230 Wiley Blvd SW, Cedar Rapids, Iowa, 52404-2364 o Cedar Rapids CRRC - 1533 1st Ave SE, Cedar Rapids, Iowa, 52402 o Ottumwa CBOC - 1009 East Pennsylvania Ave, Ottumwa, Iowa, 52501 o Decorah CBOC - 915 Short Street, Decorah, Iowa, 52101 o Coralville CBOC - 520 10th Ave, Ste 100, Coralville, Iowa, 52241-1923 o Waterloo CBOC - 945 Tower Park Drive, Waterloo, Iowa, 50701 o Galesburg CBOC - 310 Home Blvd., Galesburg, Illinois, 61401 o Sterling CBOC – 406 C Ave, Sterling, Illinois, 61081 o Burlington CBOC – Address to be determined

• The following CBOCs are scheduled for moves (subject to change):

o Cedar Rapids CBOC (estimated September 2020) o Ottumwa CBOC (estimated December 2020) o Burlington CBOC (estimated March/April 2021) o Cedar Rapids CRRC (estimated July 2021) o Sterling CBOC (estimated July 2021) o Coralville CBOC (estimated December 2021) o Waterloo CBOC (estimated July 2022) o Galesburg CBOC (estimated April 2023) o Decorah CBOC (estimated July 2023)

2. WAREHOUSE FACILITY.

a. The location of the Contractor’s warehouse will be within twenty-five (25) miles of the Iowa City VA Health Care System (VAHCS), 601 Highway 6 West, Iowa City, Iowa, 52246.

b. The contractor must be able to provide 3,000 square foot of storage space for staging purposes and temporary storage. Veterans’ Health Administration (VHA) Directives require that the storage facility provide protection from the elements.

c. The contractor must be able to receive drop shipments. The contractor shall notify the VA Technical Representative of any visible freight damage via email or phone within 24 hours of receiving.

d. Storage space must be in a smoke-free environment and have a temperature-controlled range between 60- and 75-degrees Fahrenheit.

e. The contractor must be able to guarantee security of supplies and equipment.

f. The contractor must provide a copy of Certificate of Liability Insurance.

g. The contractor will be liable for damages for improper use of moving equipment (i.e., forklift, pallet jacks, etc.).

3. TRANSPORTATION SERVICES.

a. The Contractor shall furnish all supplies to include shipping crates, dollies, moving equipment and packing materials, tools, crate delivery/pick-up, supervision and expertise, fuel surcharges, labor, transporting, unloading, uncrating, and placement of items at the various delivery locations.

b. Respond promptly to requests for transportation and delivery of requested furniture, equipment, or other stored items.

c. Deliver requested goods within 72 hours or less.

d. Supply all necessary tools, dollies, lifters, labels, cartons, bins, and other materials that may be required to perform specified delivery and storage tasks efficiently, at no extra charge.

e. Must provide manpower to effect transportation of equipment and furniture as necessary.

f. In the interest of safety and prevention of damage, Contractor shall ensure that no dollies are loaded in excess of three (3) cartons high, either prior to loading, or on the truck.

g. Movement and/or de-installation with potential for re-installation of furnishings that the

Iowa City VAHCS has slated for relocation including systems furniture, and other assorted furniture, to a location (or locations) designated by Iowa City VAHCS Technical Representative. There is potential for older furniture to be slated for “Excess” in which the Iowa City VAHCS Technical Representative will direct the Contractor to relocate pieces to the VA Warehouse.

h. Provide a comprehensive, up-to-date Inventory Catalogue detailing each furnishing placed into the off-site warehouse facility for the Iowa City VAHCS Technical Representative. This should be in an Excel Spreadsheet format or other agreed upon format.

i. Provide at least one supervisor and/or lead foreman, meeting the qualifications for the respective job title listed in employee sections below for the duration of each shift’s work.

j. The contractor will be liable for damages for improper use of moving equipment (i.e., forklift, pallet jacks, etc.).

k. The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the Iowa City VAHCS Technical Representative for inspection when required. The contractor is only to take instruction from the Iowa City VAHCS Technical Representative during any assignment. The contractor shall notify the Iowa City VAHCS Technical Representative regarding any schedule implications (if work is taking longer or is completed quicker than scheduled).

4. Contractor Employees

a. The Selected Move Contractor(s) will be expected to furnish a sufficient staff of supervisory and labor personnel to perform all phases of any work resulting from this document in an orderly, timely, and efficient manner. There will be no excuse for failure of the Selected Move Contractor to perform in a timely manner on specified dates with adequate crew sizes.

b. Contractor will assure that the same supervisory and labor crew will be in attendance throughout the duration of the Work and will be responsible from the beginning of the project to its completion. This supervisory team must be specifically named individuals.

c. Contract Employee Experience. The contractor is responsible for ensuring that its company and personnel maintain any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise and have operating authority in the sates of Iowa and Illinois. The contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement.

d. All certifications held by the personnel working on this contract shall be full and unrestricted. The qualifications of such personnel shall also be subject to review by the VA Technical Representative. Each person assigned to work under this contract shall be certified and trained in services and operation of any equipment used.

e. The contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per a project timeline.

f. The contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services. The contractor’s personnel shall have the ability to meet and communicate with the general public, ability to read English, understand and apply printed rules, detailed orders, instructions, etc.

5. PROJECT MANAGER. The contractor’s project manager shall coordinate sequencing and staging with the Iowa City VAHCS Technical Representative. The project manager will be responsible for estimating time required for large projects for planning purposes. The project manager is required to submit the time estimates within two (2) business days to the Iowa City VAHCS Technical Representative for review and concurrence. The project manager shall have phone and email capabilities to simplify communication between the contractor personnel and VA personnel.

a. The contractor shall also have a lead crew member who shall be responsible for directing contractor personnel to each job site and providing specific job site instructions which were provided by the VA Technical Representative to the contractor’s project manager. The lead crew member shall ensure that the job is completed and inspect the job site before notifying the VA Technical Representative that the work is complete. The lead crew member must clearly communicate with VA personnel.

b. The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the Iowa City VAHCS Technical Representative for inspection when required. The contractor is only to take instruction from the Iowa City VAHCS Technical Representative during any assignment. The contractor shall notify the Iowa City VAHCS Technical Representative regarding any schedule implications (if work is taking longer or is completed quicker than scheduled).

6. Minimum Contract Employee qualifications.

a. Laborer - General

• Minimum six (6) months of commercial moving experience

• Full understanding of conduct policy specified below

• Basic understanding of labeling procedures and implementation

• Ability to work as directed

b. Driver

• Minimum two (2) year of commercial moving experience

• Minimum four (2) years of commercial driving experience

• Full understanding of conduct policy specified below

• Basic understanding of labeling procedures and implementation

• Ability to work as directed

• Complete knowledge of vehicle and equipment operation

• Current valid licensing, as required by law

c. Supervisor or Lead Foreman

• Minimum two (2) years’ experience as a foreman or supervisor for a commercial moving company

• Full understanding of conduct policy specified below

• Full understanding of each shift’s assignments and goals

• Full understanding of overall project goals and schedule

• Demonstrated ability to direct and manage crews

7. FORKLIFT OPERATION.

a. Forklifts may be used at various locations at the Government’s discretion. If the contractor’s certified forklift operator is operating a forklift, they shall follow guidelines that govern forklift operation.

8. Contract Employee Code of Conduct. The following rules of conduct represent a minimum requirement for all contractor employees. It is the responsibility of the Contractor to ensure that each member of its workforce understands and complies with these rules.

a. Courteous and respectful behavior is expected at all times. Use of foul or derogatory language will not be allowed.

b. Security personnel are present in each of the buildings. Security has the authority to examine any item being removed from any building at any time.

c. All contractor employees will wear VA-issued Badges at all times, if provided.