36C26225Q0847_Combined Synopsis_V3.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Annual Back Flow Device Certification New Requirement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

85723

SOLICITATION NUMBER* 36C26225Q0847

RESPONSE DATE/TIME/ZONE 07-03-2025 17:00 PACIFIC TIME, LOS ANGELES, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* H345

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Daniel Kneizeh daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Long Beach VA Healthcare System - LBVAHCS

5901 E. 7th ST Long Beach CA

POSTAL CODE 90822

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS daniel.kneizeh@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

Description:

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.3, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 01/03/2025.

This solicitation is open to Service-Disabled Veteran-Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 with a small business size standard of $19.0 Million.

The FSC/PSC is H345.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

Price and Other Factors: See Attachment 2, FAR 52.212-2 “Evaluation.”

Statement of Work

I. TITLE: Annual Backflow Device Certification

II. BACKGROUND INFORMATION:

The Veterans Affairs Long Beach Healthcare System (VALBHCS), located at 5901 E. 7th St., Long Beach, CA 90822 requires Annual Backflow Device Certifications on the backflow devices throughout the facility. The annual testing will be performed on 167 different backflow devices that are identified by location following the Scope of Work. This service is needed to meet the requirements as set by Title 17 California Code of Regulations, Uniform Plumbing Code, and National Fire Protection Association (NFPA) 25.

III. SCOPE OF WORK:

The Contractor shall furnish all labor, materials, supplies, tools, equipment, and qualified personnel to perform certification on backflow prevention devices at the Veterans Affairs Long Beach Healthcare System’s (VALBHCS’s) water systems.

a. Contractor shall schedule all maintenance services with the Program Point of Contact

(PPOC).

b. Contractor shall abide by all hospital policies for Interim Life Safety Measures (ILSM).

This policy is to establish criteria for evaluating and determining when, and to what extent, implementing Interim Life Safety Measures are necessary and required, and to protect occupants when hospital identifies Life Safety Code (LSC) deficiencies that cannot be immediately corrected, or during periods of: construction, rehabilitation, renovation, scheduled and emergency maintenance activities.

c. Depending on the services being performed, the Program Point of Contact and Contractor may need to obtain and provide specific, signed permits required by VHA Safety Office.

The Program Point of Contact will work with the Contractor to identify specific permits needed and will include the following:

1. Pre-Construction Risk Assessment

2. Activity Hazard Analyses

3. Utility Shutdown Permit

4. Infection Control Risk Assessment

d. Contractor shall travel to VALBHCS as required to perform the annual backflow certifications.

e. Contractor shall check in with Program Point of Contact or designated point of contact upon arrival.

f. Contractor shall perform backflow testing and certification on 167 devices (refer to Device Inventory below).

g. Contractor shall wear all OSHA regulated and Veterans Health Affairs (VHA) Personal Protective Equipment (PPE).

h. Contractor shall set up work area providing all barriers and protection needed to ensure safe maintenance of equipment.

i. Contractor is responsible for repairing damages incurred during performance of this scope of work to include removal/installation or moving materials and tools in and out of the work area.

j. Upon completion of testing services, the Contractor shall provide an analysis report using

CITY OF LONG BEACH BACKFLOW PREVENTION ASSEMBLY TEST REPORT.

k. Report shall be typed, and the Tester’s signature can be wet or digital.

l. Analysis Report shall be in hard copy form and digital form (email). The report will include a description of services performed and include, but not limited to the following information:

i. Name and address of Contractor performing work.

ii. Name, certificate number, and signature of tester performing certification.

iii. Date, time (start/end), equipment downtime, and hours on-site.

iv. Identification of equipment certified including device number, manufacturer, model, type, size, serial number, locations, and any other identifiable information needed.

v. Itemized description of services performed, including pass/fail certification and results.

vi. Description of services performed, and any issues noted if applicable.

vii. Veteran Affairs (VA) Contract Number and Purchase Order (P.O.) Number.

m. Provide three (3) copies of backflow certification report to Pipe shop supervisor Sergio

Guzman (Sergio.Guzman@va.gov), and Program Point of Contact (PPOC) within five (5) days of completion of service.

n. Contractor shall not complete any repair service.

https://longbeach.gov/globalassets/health/media-library/documents/inspections-and-reporting/forms/environmental-health/backflow-test-form

o. BACKFLOW DEVICE LOCATIONS FOR VALBHCS:

Control

Building or Location Serial No. Model Size MFG.

1 Building 1 J166444 825Y 1" Febco

2 Building 2 A213023 825Y 1" Febco

3 Building 2 A197255 825Y 1" Febco

4 Building 2 AL R05232 475DA 8" Wilkins

5 Building 2 AL 3967690XLD 975XL2 3/4" Wilkins

6 Building 5 AL 3010376 3000 SS 6" Ames

7 Building 5 AL 17279 OO7MI 3/4" Watts

8 Building 5 622208 909 8" Watts

9 Building 5 622468 909 8" Watts

10 Building 5A 266400 909 2" Watts

11 Building 5A 262088 909 2" Watts

12 Building 5A No S/N 909 2" Watts

13 Building 5A 265477 909 2" Watts

14 Building 5A 459197 909M1 2" Watts

15 Building 5A 622495 909-M1 8" Watts

16 Building 5B 3492472 975XL2 1" Wilkins

17 Building 5B AL V30659 350ADA 8" Wilkins

18 Building 5B AL 3527797 MDL950X 3/4" Wilkins

19 Building 5B OO1773 LF800M4 QT 2" Watts

20 Building 5C AL 177589-0312 3000SS 4" Ames

21 Building 5C AL 68015 2000B 3/4" Ames

22 Building 5C OO1209 LF909 3/4" Watts

23 Building 7 3929710 975XL2 1" Wilkins

24 Building 7 AA1775 765 2" Febco

25 Building 25 4185211 950 XLT 2" Wilkins

26 Building 46 AA0585 765 2" Febco

27 Building 46 AL N1910281047 LF850 6" Febco

28 Building 50 AA1732 765 2" Febco

29 Building 50 AL 9901061519 870V 6" Febco

30 Building 50/6 H030271 765 2" Febco

31 Building 125 9511211621 825YD 8" Febco

32 Building 125 A05634 860 3/4" Febco

33 Building 126 A09056 860 1" Febco

34 Building 126 A010331 825Y 2" Febco

35 Building 126 A010337 825Y 2" Febco

36 Building 126 A09080 860 1" Febco

37 Building 126 A009790 825Y 2" Febco

38 Building 126 3843182 975XL2 1-1/2" Wilkins

39 Building 126 X64282 375A 3" Zurn Wilkins

40 Building 126 ACR9233 975XL2 2" Zurn Wilkins

41 Building 126OP AL 9901141350 870V 6" Febco

42 Building 128 AL B9783 805YD 4" Febco

43 Building 128 H020906 765 1-1/2" Febco

44 Building 128 R0314 825Y 3/4" Febco

45 Building 128 6547 LF909 3" Watts

46 Building 128 HO27595 765 2" Febco

47 Building 128 4235326 975XL2 3/4" Wilkins

48 Building 128 764332 P-711 2" SMR

49 Building 128 AL E0407160827 876V 4" Febco

50 Building 128 AL F000967 805YB 3/4" Febco

51 Building 128 AA0704 765 2" Febco

52 Building 133 AL B20034 805Y 6" Febco

53 Building 133 Q6374 825Y 2" Febco

54 Building 133 142657 OO9M2 3/4" Watts

55 Building 133 OO1707 LF800M4QT 2" Watts

56 Building 133 OF7537 765 3/4" Febco

57 Building 133 OF7433 765 3/4" Febco

58 Building 133 AD6171 765 3/4" Febco

59 Building 133 AD6172 765 3/4" Febco

60 Building 136 OO1738 LF800M4 QT 2" Watts

61 Building 137 AC9016 765 2" Febco

62 Building 138 AL C2165 805Y 4" Febco

63 Building 138 382764 909M1QT 2" watts

64 Building 138 C4715 825Y 1-1/4" Febco

65 Building 138 C6981 825Y 3/4" Febco

66 Building 138 O14578 LF009M2QT 1-1/2" Watts

67 Building 138 O40168 LF009M2QT 1" Watts

68 Building 138 282308 OO9M3 3/4" Watts

69 Building 138 282499 OO9M3 3/4" Watts

70 Building 138 9806251319 825YD 6" Febco

71 Building 138 9807311144 825YD 6" Febco

72 Building 139 AL N1106170724 876V 6" Febco

73 Building 139 AL H017450 805YB 3/4" Febco

74 Building 149 H029256 765 1-1/2" Febco

75 Building 149 H030858 765 1-1/2" Febco

76 Building 149 3312E 350-ASTR 3" ZURN

77 Building 149 O51475 LF007M3QT 3/4" Watts

78 Building 150 H447552 765 3/4" Febco

79 Building 150 J028565 825Y 2" Febco

80 Building 150 J012879 825Y 1-1/4" Febco

81 Building 150 157130 909 1-1/2" Watts

82 Building 150 176715 909 4" Watts

83 Building 150 177025 909 4" Watts

84 Building 150 AL 3320529 950XL 3/4" Wilkins

85 Building 150 AL N33738 350DA 8" Wilkins

86 Building 150 338641 909 3/4" Watts

87 Building 150 N1409090620 LF 860 3" Febco

88 Building 150 3825313 975XL-2 1" Wilkins

89 Building 150 10858D MDL375 6" WILKINS

90 Building 150 ABB26130 975XLD 3/4" Wilkins

91 Building 160 AL N1711170902 LF856 6" Febco

92 Building 160 AL 2622 LF619 3/4" Watts

93 Building 160 J126099 825Y 1" Febco

94 Building 160 O93445 LF009M2QT 2" Watts

95 Building 160 BB2121 825Y 1-1/2" Febco

96 Building 160 O96349 LF009M2QT 2" Watts

97 Building 160 J002233 LF825YA 3/4" Febco

98 Building 161 AL 109736 709 6" Watts

99 Building 161 AL 20938 OO7M1 3/4" Watts

100 Building 161 L93297 375 2-1/2" Wilkins

101 Building 161 44954 009M1 1-1/2" Watts

102 Building 200 6490D 375ASTDA 8" Wilkins

103 Building 200 ABN9396 975XL2 3/4" Wilkins

104 Building 200 33362-022 4000SS 4" AMES

105 Building 200 255510 009M2 2" Watts

106 Building 200 417727 LF009M3QT 3/4" Watts

107 Building 600 N1710241040 LF856 4" Febco

108 Building 600 2569 LF619 3/4" Watts

109 Building 600 443642 009M2 QT 1" Watts

110 Building 600 180121 LF007M3QT 3/4" Watts

111 Building 600 AL M13077 375DA 8" Wilkins

112 Building 600 AL 4869852 MDL9775XDL 3/4" Wilkins

113 Building 800 AL M12923 375DA 8" Wilkins

114 Building 800 AL 4847812 MDL975XLD 3/4" Wilkins

115 Building 800 AL M12697 375DA 8" Wilkins

116 Building 800 AL 4811150 975XL2 3/4" Wilkins

117 Building 800 N2002181059 LF856 4" Febco

118 Building 800 4056 LF619 3/4" Watts

119 Building 800 353750 009M2QT 2" Watts

120 Building 800 181070 LF007M3QT 3/4" Watts

121 Building 164 H18063 860 2" Febco

122 Building 164 X16339 375A 4" Febco

123 Building 164 ABG0094 975XL2 1" Wilkins

124 Building 165 H16850 860 2" Febco

125 Building 165 H18475 860 2" Febco

126 Building 166 H07929 860 2" Febco

127 Building 167T O51740 LF009M2-QT 2" Watts

Fence between B-170 & B-150 AA1404 765 2" Febco

Fence between B-170 & B-150 AA1407 765 2" Febco

Fence between B-170 & B-150 AA1417 765 2" Febco

Fence between B-170 & B-150 AA1436 765 2" Febco

132 Parking Lot B H19436 860 2" Febco

133 Parking Lot B ACG138 975XL2 2" Wilkins

134 Parking Lot B1 1103506-1022 3000SS 6" Ames

135 Parking Lot B1 32279 007M1-QT 3/4" Watts

136 Parking Lot A1/B1 1106408 3000SS 4" Ames

137 Parking Lot A1/B1 89600 2000B 3/4" Ames

138 Parking Lot A1/B1 J023648 LF825Y 2" Frbco

139 Parking Lot B1 AA1738 765 2" Febco

140 Parking Lot B1 AA1793 765 2" Febco

141 Parking Lot D H002723 765 2" Febco

142 Parking Lot D H008293 765 2" Febco

143 Parking Lot E1 H042894 765 1-1/2" Febco

144 Building 137 AB6211 765 2" Febco

145 Parking Lot F2 AB6214 765 2" Febco

146 Parking Lot G ACH3025 975XL2 1-1/2" WILKINS

147 Parking Lot G AL ACOO518 975XL2 2" Zurn

148 Parking Lot G A217035 975XL2 3/4" Zurn

149 CFM Parking Lot K9881 825Y 2" Febco

150 Parking Lot J H032826 765 1-1/2" Febco

151 Parking Lot J 17607 765 2" Febco

152 Parking Lot J H014718 765 2" Febco

153 Parking Lot J H016328 765 2" Febco

154 Parking Lot I G02197 375AR 4" Wilkins

155 Parking Lot M H016292 765 2" Febco

156 7th. ST. ENTRANCE 14752G 375 ASTR 8" Wilkins

157 7th. ST. ENTRANCE A1601230851 LF860 3" Febco

158 Gate 2 Irrigation H039963 765 2" Febco

159 Patient Garden AA1898 765 2" Febco

160 Patient Garden 17615 765 2" Febco

161 Engineer Park 30140 375AST 4" Wilkins

162 Patriot Park 166242 909 3" Watts

163 Fisher House J037696 825Y 2" Febco

164 Fisher House 3448152 975XL2 2" Wilkins

165 Fisher House 90049 LF9009QT 1/2" Watts

166 Fisher House O10547 LF909M10T 2" Watts

167 Fisher House AL B028625 350XLDC 2" Wilkins

IV. HOURS OF OPERATION

a. All work shall be performed during normal business hours, Monday through Friday from 7:30 AM to 4:00 PM.

b. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

c. Government Holidays observed include:

HOLIDAY OCCURRENCE

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

George Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth - National Independence Day

19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

V. PROGRAM POINT OF CONTACT (PPOC):

NAME Benjamin Kampen Service Engineering Address VHA Long Beach Healthcare System

5901 East 7th Street, Long Beach, CA 90822 Office Phone 562.826.8000, ext. 1-7273 Cell Phone 562.721.8521 Email benjamin.kampen@va.gov

VI. PLACE OF PERFORMANCE:

Long Beach VA Healthcare System (LBVAHCS)

5901 E. 7th St., Long Beach, CA, 90822

VII. LICENSING REQUIREMENTS:

a. Contractor must be certified and possess a current certification by American Water Works

Association (AWWA) or USC Foundation for Cross-Connection Control and Hydraulic Research, certification must be presented annually.

b. Contractor must be registered as a certified backflow prevention tester with the City of Long Beach.

c. Contractor is required to have completed and provide current safety training certifications:

i. Supervisor: Occupational Safety and Health Administration (OSHA) 30-hours Construction Safety course completed within five (5) years of awarded contract date.

ii. Tradesmen: OSHA 10-hour Construction Safety training completed within five

(5) years of awarded contract date.

VIII. Identification, Parking, Smoking and VHA Regulations:

a. Contractor shall coordinate with the Program Point of Contact to obtain the proper I.D.

Badge prior to starting work.

b. Only Real ID compliant Drivers Licenses/IDs can be used as acceptable form of ID.

c. Depending on scope of work contractor personnel may be required to perform Federal

Background investigation and be favorably adjudicated to receive badge.

d. Contractor personnel are required to wear I.D. Badge during the entire time on VA property.

e. Parking information is available from the VA Police & Security Service Office. It is the responsibility of the Contractor to park only in appropriately designated parking areas.

The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

f. Smoking is prohibited throughout the VA Healthcare System’s campus.

g. Possession of weapons is prohibited while on the ANY VA Healthcare System campus.

Enclosed containers, including tool kits, shall be subject to search, and or seizure.

h. Violations of VA regulations may result in a citation answerable in the United States

Federal District Court.

IX. PERIOD OF PERFORMANCE:

The period of performance is for a base year, and four, one-year options. (8/10/2025-8/9/2030).

Please include pricing for the base year and all option years in submitted quotes.

***PRICE/COST SCHEDULE***

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICE

S

QUANTIT

Y UNIT UNIT PRICE AMOUNT

1.00 YR ________________

Vendor to perform Annual Certification of the Back Flow Prevention Devices located at the Long Beach Veterans Affairs Healthcare System (LBVAHCS) in accordance with the Statement of Work.

Contract Period: Base POP Begin: 08-10-2025 POP End: 08-09-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: H345 - Inspection - Plumbing, Heating, and Waste Disposal Equipment

OPTION

YEAR 1

1.00

YR

Vendor to perform Annual Certification of the Back Flow Prevention Devices located at the Long Beach Veterans Affairs Healthcare System (LBVAHCS) in accordance with the Statement of Work.

Contract Period: Option 1 POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and

Air-Conditioning Contractors

YEAR 2

Prevention Devices located at the Long Beach Veterans Affairs Healthcare System (LBVAHCS) in accordance with the Statement of Work.

Contract Period: Option 2 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

YEAR 3

Prevention Devices located at the Long Beach Veterans Affairs Healthcare System (LBVAHCS) in accordance with the Statement of Work.

Contract Period: Option 3 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

YEAR 4

Prevention Devices located at the Long Beach Veterans Affairs Healthcare System (LBVAHCS) in accordance with the Statement of Work.

Contract Period: Option 4 POP Begin: 08-10-2029 POP End: 08-09-2030 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

GRAND TOTAL __________________

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs Long Beach VA Healthcare System (LBVAHCS) 5901 East 7th Street Long Beach, CA

Postal Code 90822-5201

Country USA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”

(SEP2023)

ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment” (NOV 2021)

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

(End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable: (a)(6), (b)(1)(2), (9), (12), (23), (26), (30), (31), (32), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”. (SEP 2023)

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Decision factors to be considered are Cost, Schedule, Technical Capability, and Past Performance. This purchase order will consist of a base period of one year and four, one-year options (08/10/2025-08/09/2030) pricing should reflect this.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms, and conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 3, 2025, 17:00PM PST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26225Q0847” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

CONTRACT SPECIALIST

Daniel Kneizeh daniel.kneizeh@va.gov

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors

Attachment Two: FAR 52.212-2 Evaluation

Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB

Attachment Four: VAAR 852.219-75 SDVOSB Certification

Attachment Five: Statement of Work