36C26127Q0026 0001 Replace B650 Flooring.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 10-14-2026

612A4-27-018

36C261

Department of Veterans Affairs

Network Contracting Office 21 (NCO 21)

VA Pacific Islands Health Care System

711 Kapiolani Blvd Suite 200

Honolulu HI 96813

INTENTIONALLY LEFT BLANK

To all Offerors/Bidders

36C26127Q0026

10-13-2026

X

X X

X 1

The purpose of this amendment is to provide the following changes and/or clarifications to the solicitation:

a. add definitions to Instructions Conditions and Other Statements to Contractors/ Evaluation Factors.

b. All solicitation amendments must be acknowledged to be eligible for award.

c. All other terms and conditions remain in full force and effect.

Daniel Jhun

Contracting Officer

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

CONTRACTORS

INSTRUCTIONS TO OFFERORS

INTRODUCTION

1. Contractors are strongly encouraged to carefully review the entire solicitation, statement of work (SOW), specifications, drawings, evaluation factors, and these submission instructions when providing the written response. Failure to submit any of the following information, or failure to follow the formality requirements, may result in rejection of the quote.

2. This is a best value continuum, conducted in accordance with RFO Federal Acquisition

Regulation (FAR) Part 12.203 - Evaluation, supplemented by Department of Veterans Affairs

Acquisition Regulations (VAAR). These regulations are available electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul and https://www.va.gov/oal/library/vaar/

The contract resulting from this solicitation will be awarded to the responsible vendor whose quote, conforming to the solicitation, is determined to provide the best value to the

Government based on both price and non‑price evaluation criteria. Award may be made to a vendor other than the lowest‑priced or the highest‑rated in the non‑price factors. The

Government will use business judgment and a comparative analysis approach to determine which quotation represents the best value. The Government is not required to quantify the comparative analysis results that support the best‑value decision.

The Government intends to award a firm‑fixed‑price construction purchase order in accordance with RFO FAR Parts 12 and 36. The basis of award will be a trade‑off between non‑price factors and price utilizing the comparative analysis approach. Comparative evaluation of the non‑price criteria will be used to determine the quote offering the best value to the Government. The non‑price factors will be assessed using qualitative comparison rather than an adjectival or numerical rating scheme. One firm‑fixed‑price construction purchase order will be awarded as a result of this solicitation.

3. Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

4. Contractors are cautioned that the Government intends to award without discussions based solely on the initial offers received. Therefore, each initial offer received should be submitted on the most favorable terms. The Government will evaluate price by determining that the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

5. The period of performance for this project is 240 calendar days.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-

6. Only one award will be made in response to this solicitation, and it will be made as a firm, fixed price (FFP) contract.

7. This solicitation is SDVOSB set-aside. Offeror MUST have an active SAM UEI number and be current in System for Award Management (SAM) at time of offer submission and at time of award. Any Offeror that claims SDVOSB and VOSB status must also be verified in Small

Business Administration (SBA) database (https://search.certifications.sba.gov/ ) at time of offer submission and at time of award.

1. SUBMISSION INSTRUCTIONS:

a. Offeror shall email its Price Quote and accompanying attachments (Supplemental Price

Breakdown, Contractor Certification Regarding Safety and Environmental, and FAR

52.219-28) to Contract Specialist Kayla Haruguchi at kayla.haruguchi@va.gov and Contracting

Officer, Daniel Jhun at daniel.jhun@va.gov by no later than the stated due date/time specified in block 13 of SF1442 (subject to amendment).

When submitting quote, subject line of email shall state “RFQ 36C26127Q0026 – Replace B650

3rd and 2nd Flooring”. Under no circumstances shall email file size exceed 10MB. Multiple emails are acceptable.

Hand-delivered or faxed solicitation responses cannot be accepted at this time.

Contractors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

2. REQUESTS FOR INFORMATION (RFIs) CONCERNING THIS RFQ:

All Requests for Information (RFIs) regarding this solicitation shall be submitted in writing and received no later than Tuesday, November 3, 2026 at 12:00 PM PT. All RFIs shall be emailed to

Kayla Haruguchi at kayla.haruguchi@va.gov and Daniel Jhun at daniel.jhun@va.gov prior to the deadline specified. Use the RFI form attached to the solicitation for the required format.

3. SITE VISIT:

Contractors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing these services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

A site visit is scheduled for:

Date: Tuesday October 27, 2026

Time: 09:00 AM PT (promptly)

Location: In front of Building 650 (near the flagpole)

VA Northern California Health Care System

Sacramento VA Medical Center

10535 Hospital Way

Mather, CA 95655

4. QUOTE FORMAT:

a. All commitments made in the quote may become a part of the resultant contract. The data submitted with each quote shall be complete, concise, accurate, and not overly elaborate.

Reliance on promotional brochures is discouraged.

https://search.certifications.sba.gov/ mailto:kayla.haruguchi@va.gov mailto:daniel.jhun@va.gov mailto:kayla.haruguchi@va.gov mailto:daniel.jhun@va.gov

b. Contractors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their quotes. Requests for such clarification information do not constitute discussions.

c. Offeror shall be held responsible for the validity of all information supplied in the quote, including information provided by potential subcontractors. Should subsequent investigation disclose that any fact or condition was not as stated, the quote may be rejected and may receive no further consideration.

d. If a revised quote is requested, the number of revised copies to be submitted shall be the same as those of initial quote, unless stated otherwise.

5. FORMAT AND CONTENT OF OFFEROR RESPONSE TO QUOTE:

All quotes must be submitted in three (3) parts; Technical Literature/Information, Price Quote, and

Bid Guarantee. The three (3) parts must include the followings:

1. Technical Literature/Information must include key personnel experience, firm's prior experience, and project schedule summary/narrative with a breakdown of major activities timeline, completed

Attachment A - Evaluation Factor 1 - Key Personnel; Evaluation Criteria 2 - Prior Experience spreadsheet.

2. Price Quotation must include completed SF 1442, any amendments, and price breakdown

(Attachment C - Pricing Breakdown)

3. Bid Guarantee part shall include an electronic copy of the bid guarantee scanned in a manner that the raised seal is clearly visible. Hard copies of the Bid Guarantees with wet signatures will be requested as necessary.

Response to Evaluation – Price (fully completed Attachment - Divisional Cost Break-Out sheet to include all columns (Material, Labor, and Total))

Completed/Signed Standard Form (SF) 1442 (fully completed and signed; ensure block

17, total proposed project price, is also completed); also, acknowledgment of all amendments by either entering data in block 19 of SF 1442, or by completing blocks 15 a, b, and c of SF 30 (Amendments) and returning with the offer.

Completed/Signed Standard Form (SF) 24, Bid Bond with raised seals and Power of

Attorney (Raised seals must be visible when scanned into a PDF file; Prime

Contractor shall maintain original bid bond until after award.)

PROSPECTIVE CONTRACTORS’ RESPONSIBILITY: Purchases shall be made from, and contracts shall be awarded to, responsible prospective contactors only. The presumed winning Prime

Contractor must be determined as “Responsible” by the Contracting Officer in accordance with FAR Part

9, Contractor Qualifications. To aid in making this determination, Contractors shall provide:

1. Copy of Prime Contractor license: Provide your state contractor’s license. If your state does not issue contractor’s licenses, provide your county or local contractor’s license or the recognized contractor license that allows you to operate your business.

2. Copy of fully executed Joint Venture Agreement (if applicable)

3. Completed Representations and Certifications in SAM.gov; see FAR 52.204-8, 52.209-5, and 52.209-

7.

The Contracting Officer will obtain additional information as needed and specified in FAR 9.105-1 to make the Determination of Responsibility, to include, but not limited to the Federal Awardee

Performance and Integrity Information System (FAPIIS), Excluded Parties List System (EPLS) and Past

Performance Information Retrieval System (PPIRS).

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the quote, along with other information obtained from

Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the quote may result in a determination of “Non-Responsible” for the Offeror.

The offeror shall complete the attachment “Responsibility - Contractor Certification Regarding Safety and

Environmental” document. Offeror shall have no more than three serious, or one repeat, or one willful

OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

Documentation shall include all open and final OSHA violations for the 3 previous calendar years.

NOTE: Any information received by the Government that would cause for a negative Determination of

Responsibility may make the Offeror ineligible for award.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/SAM/ and enter all mandatory information into the system.

JOINT VENTURES: See 13 C.F.R. § 121.103(h)

(h) Receipts/employees attributable to joint venture partners. For size purposes, a concern must include in its receipts its proportionate share of joint venture receipts (whether that joint venture is populated or unpopulated), unless the proportionate share already is accounted for in receipts reflecting transactions between the concern and its joint ventures (e.g., subcontracts from a joint venture entity to joint venture partners). In determining the number of employees, a concern must include in its total number of employees its proportionate share of joint venture employees (whether the joint venture is populated or unpopulated). Once a joint venture receives a contract, it may submit additional offers for a period of two years from the date of that first award. An individual joint venture may be awarded one or more contracts after that two-year period as long as it submitted an offer including price prior to the end of that two-year period. SBA will find joint venture partners to be affiliated, and thus will aggregate their receipts and/or employees in determining the size of the joint venture for all small business programs, where the joint venture submits an offer after two years from the date of the first award. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may submit offers for a period of two years from the date of the first contract to the joint venture without the partners to the joint venture being deemed affiliates. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them. A joint venture: Must be in writing; must do business under its own name and be identified as a joint venture in the System for Award Management (SAM) for the award of a prime contract; may be in the form of a formal or informal partnership or exist as a separate limited liability company or other separate legal entity; and, if it exists as a formal separate legal entity, may not be populated with individuals intended to perform contracts awarded to the joint venture (i.e., the joint venture may have its own separate employees to perform administrative functions, including one or more

Facility Security Officer(s), but may not have its own separate employees to perform contracts awarded to the joint venture). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture pursuant to paragraph (h)(2). For purposes of this paragraph (h), contract refers to prime contracts, novation’s of prime contracts, and any subcontract in which the joint venture is treated as a similarly situated entity as the term is defined in part 125 of this chapter.

NOTICE TO PROCEED (NTP): A notice to proceed (NTP) shall be issued after award of a fully executed contract. The NTP date and time are “to be determined” after award to a successful Offeror.

Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the https://sam.gov/SAM/

Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

**END**

EVALUATION FACTORS:

EVALUATION PROCESS

This is a best value continuum, conducted in accordance with Federal Acquisition Regulation (FAR) Part

52.212-2, Evaluation- Commercial Products and Commercial Services, supplemented by Department of

Veterans Affairs Acquisition Regulations (VAAR). These regulations are available electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul and

1. Definitions:

2. Relevancy For purposes of this evaluation, a relevant project is defined as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five years of the solicitation issue date of this RFQ. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility, nor does it include replacement or upgrade to an existing infrastructure. projects are those that are of similar size, complexity, and scope. A project does not have to have all three to be evaluated.

3. Size is defined as any project over $2,000,000.00.

4. Complexity is defined as a project that includes several specialty trades and some engineering.

5. Scope is defined as work or activities related, or closely related to that which is outlined in the

Statement of Work such as but not limited to; replacing flooring or similar flooring replacement at healthcare/medical facility, including demolition and site grading.

6. Recency is defined as a project completed in the previous five (5) calendar years unless otherwise stated.

Offers shall be evaluated as follows:

Key Personnel

Prior Experience

Past Performance

Price

Evaluation Criteria 1: Key Personnel

The Offeror shall complete the attached ‘Criteria 1-Key Personnel’ spreadsheet (Attachment A) for each of the proposed Project Manager and Superintendent. Attachment A is structured to allow for entry of up to three (3) total projects for each position as requested. The use of Attachment A and all information therein is MANDATORY and SHALL be used to evaluate the key personnel’s experience. The

Government will evaluate only the information provided in Attachment A and all other information provided on other than Attachment A will not be considered. The Offeror may expand individual cells on

Attachment A. The ‘Job Experience’ part shall clearly indicate the number of years of experience for the key personnel in each of their respective positions. In order to properly evaluate the quotes, the quote https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul shall clearly indicate the number of years of experience, and shall NOT show combined experience, such as, Project Manager/Safety Officer for three years. The proposed key personnel shall be employees of the

Offeror’s firm. If the proposed key personnel are not a current employee of the Offeror’s firm at the time of quotation submission, the Offeror shall obtain a letter of intent to be employed by the Offeror, signed by the key personnel and the Offeror, and shall submit it with the quote.

Basis for Evaluation:

The Offeror’s key personnel shall be evaluated based upon experience in relevant projects with flooring and carpet replacement, demonstrated by a maximum of three (3) projects for each person completed within the last ten (10) years. Each person shall have a minimum of two years of construction experience in their respective positions. Note: the awarded contractor shall utilize the personnel submitted with their quote.

Evaluation Criteria 2: Prior Experience

Provide information on a maximum of four (4) example projects demonstrating the experience and capability of the Prime Construction Contractor with similar projects to carpet and flooring replacement. Examples should demonstrate offerors experience as the Prime Contractor on recent, relevant projects that are similar in size, scope, and complexity. (see ‘definitions’ above).

The Offeror shall complete the attached ‘Evaluation Criteria 2-Experience’ spreadsheet for the factor. ‘Evaluation Criteria 2-Experience’ is structured to allow for the entry of up to four (4) total projects as requested below. The use of ‘Evaluation Criteria 2-Experience’ and all information therein is MANDATORY and SHALL be used to evaluate offeror’s experience. The

Government will evaluate only the information provided in ‘Evaluation Criteria 2-Experience’ and all other information provided on other than ‘Evaluation Criteria 2-Experience’ will not be considered. The Offeror may expand individual cells on the ‘Evaluation Criteria 2-Experience’.

‘Evaluation Criteria 2-Experience’ submittals that do not comply with these requirements WILL

NOT be evaluated.

Basis for Evaluation:

The basis of evaluation will include the offeror’s demonstrated experience and depth of experience in performing recent, relevant construction projects. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the solicitation. The Government will comparatively assess the Offeror's demonstrated prior experience based on the submitted projects.

Evaluation Criteria 3: Past Performance

(a) Solicitation Submission Requirements:

The Offeror shall submit a completed Contractor Performance Assessment Report System (CPARS) evaluation for at least five (5) recent, relevant projects. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (PPQ - Attachment B) for each project. PPQs shall be completed and signed by the contracting agent and/or their representative responsible for construction contract administration. The contracting agent and/or their representative responsible for construction contract administration must submit complete PPQs via email to kayla.haruguchi@va.gov and daniel.jhun@va.gov before the specified quote due date. Offeror’ may submit PPQs previously submitted for other solicitations as long as complete, required information is included.

mailto:kayla.haruguchi@va.gov mailto:daniel.jhun@va.gove

After the solicitation closes, Offerors will not be allowed to submit additional CPARS or PPQs to replace the submitted CPARS or PPQs. Therefore, it is imperative that the Offerors only submit relevant CPARS and/or PPQ’s.

If the submitted CPARS/PPQs are determined by the Government to be irrelevant then the Government reserves the right not to replace them with an additional CPARS.

Offerors may provide any information on problems encountered and the corrective actions taken on these projects. Offerors may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

The Government reserves the right to contact references for verification or additional information. The

Government’s inability to contact any of the offeror’s references or the reference’s unwillingness to provide the information requested may affect the Government’s evaluation of this factor. Performance award or additional information submitted will not be considered.

Basis for Evaluation:

This evaluation focuses on how well the offeror performed on the relevant projects. In addition to the above, the Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance

Information Retrieval System (PPIRS), using all CAGE/DUNS numbers of Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance, and Integrity Information System (FAPIIS), and any other known sources not provided by the offeror.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the contract.

In rating Past Performance, the Government will evaluate recency, relevancy, and quality of contractor performance.

Evaluation Criteria 4: Price

Solicitation Submission Requirements: All proposals must include complete SF 1442, must be signed by a person from the firm who has the authority to enter into contractual agreements, any amendments, and a completed price breakdown sheet.

Basis for Evaluation:

The offerors’ price will be evaluated in accordance with FAR 15.404-1(b), Price Analysis for Commercial and Non-Commercial Items to determine price reasonableness. The offeror must complete price breakdown sheet and submit it with signed copy of SF 1442 and any amendments. The total evaluated price will be determined by the offeror’s price for all division items. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation provides the greatest overall benefit in response to the requirements.

**END**