MCC B911 and B98 Fire Alarm Replacement and Security Upgrades - SOW V4 4-21-26 - DRAFT.pdf

McClellan Building 911 and 98 Fire

Alarm Replacement and Security upgrades

STATEMENT OF WORK

Replace Building 911 and 98 Fire and Security Alarms

PROJECT#: 612A4-26-051

VA NORTHERN CALIFORNIA HEALTH CARE SYSTEM

MCCLELLAN PARK, CALIFORNIA

1. PROJECT PURPOSE AND INTENT

1.1. The purpose of this project is to replace the existing fire alarm system serving Building 911 and 98 with a new VA compliant, fully addressable fire alarm system. The security camera system and intrusion detection systems in building 911 and 98 are to be upgraded to a system compatible with the central station system.

1.2. The scope of this project includes demolition, installation, programming, testing, commissioning, training, and turnover documentation for the complete fire alarm system replacement and security system upgrades.

1.3. The contractor shall provide and furnish all labor, materials, tools, equipment, testing, analysis, supervision, and administration for the construction phase of this contract.

1.4. Building 911 is approximately 63,000 square feet and is

currently used as a printing center (former shopping center).

Building 98 is approximately 71,000 square feet and is currently used as an outpatient clinic.

1.5. The project is located at the McClellan VA Campus, located at 5342 and 5443 Dudley Blvd, McClellan Park, CA 95652.

2. PROJECT OBJECTIVES

2.1. Replace the existing Notifier fire alarm systems with a

new VA-approved Mircom addressable fire alarm control panel

(FACP) and associated devices, notification appliances, and interfaces.

2.2. Provide a code-compliant, reliable, and maintainable fire alarm system with improved troubleshooting capability, future expandability, and required integration with existing building systems.

2.3. Replace and install additional cameras with a VA approved

Avigilon system that is compatible with the central station system.

DRAFT

2.4. Replace and install additional motion sensors and door

contact alarms with VA-approved Bosch Intrusion Detection

System that is compatible with the central station system.

3. PROJECT SCOPE

3.1. Site Utilities: Monitor existing fire service post

indicating valves and outside stem and yoke valves with new addressable tamper switches.

3.2. The Contractor shall remove and dispose of the existing

Notifier fire alarm control panels and associated obsolete equipment in accordance with federal, state, and local regulations. The existing DACT and Central Station Service shall be reused.

3.3. The Contractor shall provide and install a new VA-approved

Mircom addressable Fire Alarm Control Panel (FACP) located in building 911, Mechanical Room 85 with addressable architecture supporting individual device monitoring and troubleshooting, a minimum 100 addresses per SLC circuit, with no less than two Class A SLC circuits or four Class B

SLC Circuits (expandable for future growth), graphical user interface for system management, and remote monitoring capability where required by the VA.

3.4. The Contractor shall provide and install a new VA-approved

Mircom addressable Fire Alarm Control Panel (FACP) located in building 98, vestibule 1A00 with addressable architecture supporting individual device monitoring and troubleshooting, a minimum 100 addresses per SLC circuit, with no less than two Class A SLC circuits or four Class B SLC Circuits

(expandable for future growth), graphical user interface for system management, and remote monitoring capability where required by the VA.

3.5. The Contractor shall provide a minimum of two (2)

Supervisory Loop Circuits (SLC) for addressable initiating devices and modules. SLC wiring shall be installed in new metallic conduit painted red and designed such that voltage drop does not exceed 10% for 16 AWG TwPr (or as required by manufacturer/VA).

3.6. The Contractor shall provide a minimum of two (2)

Notification Appliance Circuits (NAC) for notification appliances, including voice/strobe devices as required. NAC wiring shall be installed in new metallic conduit painted red and designed such that voltage drop does not exceed 5% for 14 AWG copper fire alarm riser wiring (or as required by manufacturer/VA).

3.7. The Contractor shall provide voice evacuation capabilities as required by the VA and NFPA 72, including tone alert and intelligible voice messaging. Voice messages shall repeat three (3) rounds per alarm event and identify the specific smoke zone/compartment. Provide manual override capability at both the FACP and the Fire Alarm Remote Annunciator (FARA) such that manual operation overrides all automatic messages.

3.8. The Contractor shall provide and install a new Fire Alarm

Remote Annunciator (FARA) in building 911, Vestibule 38 with audible/visual annunciation and voice feed/manual override controls as required.

3.9. The Contractor shall connect the FACP to the existing

Digital Alarm Communicator/Transmitter (DACT) for central station monitoring (or provide an approved replacement interface), including any required redundant pathways, routed in new metallic conduit painted red per VA and manufacturer requirements.

3.10. The Contractor shall provide primary and secondary power supplies for the fire alarm system. Primary AC power shall be provided from an existing circuit breaker located upstream of the main electrical service disconnect (where available/required). Provide batteries and calculations sized for the complete system loads (including door holders/magnets and voice/strobe activation) with a minimum

25% additional reserve capacity.

3.11. The Contractor shall replace existing manual pull stations with listed double-action pull stations with reset keys, and provide protective covers where required by VA.

3.12. The Contractor shall provide and install new addressable initiating devices and associated modules (smoke detectors, heat detectors, monitor/control modules) as required to meet

VA design criteria and NFPA 72, and label all devices with addressable identifiers.

3.13. The Contractor shall provide and install ADA and NFPA 72 compliant notification appliances (voice/strobes) mounted at

80 inches AFF or 6 inches below ceiling (whichever is lower), and verify audibility/intelligibility as required.

3.14. The Contractor shall integrate the new fire alarm system with existing building systems as required (e.g., HVAC shutdown, door holders), including all necessary interface modules, wiring, and testing. HVAC Shutdown needs to be coordinated with the existing Building Johnson Controls Inc.

Metasys systems spread throughout the building supporting the existing rooftop HVAC units noted on the existing fire alarm plans.

3.15. The Contractor shall remove all fire alarm conduit and

wiring and replace with new conduit and wiring.

3.16. The Contractor shall provide and install sixty-two (62) high-definition cameras and associated accessories (wall-mounts, ceiling-mounts, pendant-mounts) as required by manufacturer. Building 911 shall have twenty-six (26) cameras and building 98 shall have thirty-six (36) cameras

3.17. The Contactor shall provide and install two (2) new

Avigilon Unity Network Video Recorders (NVR), to be located in building 911, room 49, and in building 98 room 2T09A. The

NVR shall be monitored by Mather VAMC VA police.

3.18. The Contractor shall provide Power over Ethernet wiring to all cameras from Avigilon Unity NVR.

3.19. The Contractor shall provide and install fourteen (14)

motion sensors and associated accessories (wall-mount, ceiling-mount) as required by manufacturer. Building 911 shall have five (5) motion sensors and building 98 shall have nine (9) motion sensors.

3.20. The Contractor shall provide and install thirty-four (34) door contact alarm sensors to exterior access points.

Building 911 shall have twenty-three (23) door contact alarm sensors, and building 98 shall have eleven (11) door contact alarm sensors.

3.21. The Contractor shall provide and install two (2) Bosch

Intrusion Alarm System control panels. To be located in building 98 room 49, and in building 98 room 1A20B. The control panels shall communicate to Mather VAMC VA police via cellular network.

3.22. The Contractor shall provide and install communication and power supply wiring from security control panels to motion sensors and door contact alarm sensors.

3.23. The Contractor shall restore affected areas to match

existing finishes.

3.24. The Contractor shall label all conduits and terminations with polarity, circuit identification, line voltage where applicable, and zone/device identification.

3.25. The Contractor shall perform complete system programming, pre-acceptance testing, and final acceptance testing with the

VA, including testing each smoke zone/compartment, verifying annunciation at the FACP and FARA, and verifying voice messages and manual override functions.

3.26. The Contractor shall provide required closeout

documentation including NFPA 72 Record of Completion, battery calculations, as-built drawings (including riser diagrams and circuit routing), O&M manuals, and owner training.

3.27. The Contractor shall install a 24-hour emergency response phone number sign adjacent to the new FACP.

3.28. The Contractor shall coordinate all shutdowns and testing activities with the COR.

4. RISK CONTROL

4.1. VANCHCS is an active hospital and therefore will require consideration to those areas with patients and staff.

4.2. The Contractor shall be responsible for the

administration and management of all aspects of this SOW.

This includes responsibility for all Contractor employees, subcontractors, agents, and anyone acting for or on behalf of Contractor.

4.3. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective

Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.4. The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the

Contractor.

5. SECURITY

5.1. Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information

(PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

5.2. The contractor shall not connect contractor-owned IT devices

(laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., nonpublic) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

5.3. Contractors, contractor personnel, subcontractors, and

subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

6. Records Management Language for Contracts Required

6.1. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in

Section B, regardless of the medium in which the record exists.

6.2. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. Includes VHA records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. May include deliverables and documentation associated with deliverables.

6.3. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974

(5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA.

The agency must report promptly to NARA in accordance with

36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle].

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the

Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control, or the

Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the

Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the

Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any subcontractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

6.4. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

7. Period of Performance, Station Work, Holidays

7.1. This project is to take no longer than 365 calendar days from notice to proceed (NTP).

7.2. Schedule of work; all work to be performed during normal working hours from 7:30 AM to 4:00PM Monday through Friday, except holidays.

7.3. Federal Holidays

New Year’s Day January 1st

Martin Luther King’s Birthday January 19th

President’s Day February 16th

Memorial Day May 25th

Juneteenth National Independence Day June 19th

Independence Day July 4th

Labor Day September 7th

Columbus Day October 12th

Veterans Day November 11th

Thanksgiving Day November 26th

Christmas Day December 25th

8. ATTACHMENTS

8.1. Replace Bldgs. 911 & 98 Fire and Security Alarms - Drawings

8.2. Replace Bldgs. 911 & 98 Fire and

Security Alarms – Specifications

End of SOW DRAFT