36C26126R0039_2.docx

36C26126R0039

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0039 X 05-05-2026

36C261-26-AP-2499

640-26-2-5241-0017 640-26-114 36C261 Department of Veterans Affairs Network Contract Office (NCO) 21

Department of Veterans Affairs Network Contract Office (NCO) 21 Alison.weinstein@va.gov

AND

Jose.hernandez1@va.gov

Alison Weinstein 650-582-9818

See continuation page for continuation of Block 10.

X X X 8:00 am

PDT

06-05-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Palo Alto Health Care System (90/NCA) 3801 Miranda Ave Palo Alto CA 94304-1207 Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

1. Network Contract Office (NCO) 21 at Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304-1207, seeks a contractor to provide comprehensive roof repairs per the statement of work (SOW) in this solicitation. The project number is 640-26-114.

2. This procurement has been 100% set aside for SDVOSBs.

3. An award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, pursuant to Tradeoff approach, FAR 15.103-1.

The Government’s evaluation will be based on the following factors:

Factor I. Technical Factor II. Past Performance Factor III. Price Technical and past performance, non-price factors, are equally important to price.

4. The work shall include all equipment, labor, material, testing, certification, demolition, and disposal as discussed in the Statement of Work (SOW).

5. All work shall be performed in accordance with all laws, ordinances, building codes, rules, and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations, and policies. Contractor shall work with COR to minimize construction impact to daily operation of VAPAHCS at PAD.

6. All work to be performed during normal working hours from 8:00 AM to 4:30 PM Monday through Friday, except holidays. No work shall be performed before 7:00 AM due to local noise ordinance. For any activity that impacts the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities after hours or on the weekends.

7. The period of performance is approximately 180 calendar days after issuance of notice to proceed (NTP).

8. The applicable NAICS code is 236220, Commercial and Institutional Building Construction, Size Standard: $45.0 million.

9. The Wage Determination is attached to this solicitation.

10. VAAR 852.219-75 VA NOTICE OF LIMITATIONS SUBCONTRACTING-CERTIFICATE OF COMPLIANCE must be properly completed and returned with your proposal for the offer to be eligible for review. For the completion requirement, VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification.’ The formal certification must be completed, signed, and returned with the offeror’s proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Offerors must be validated in Small Business Association (SBA) Small Business Search (SBS) at the time proposals are due, and prior to award. Any offeror that fails to meet these requirements must be eliminated from the competition before proposals are evaluated.

11. The Buy American Act applies to this requirement.

12. Site Visit: A site visit will take place on Tuesday, May 19, 2026 (05.19.2026) from 9:00 AM to 12:00 PM Pacific time.

The meeting place is Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD) at 3801 Miranda Avenue, Palo Alto, CA 94304. Meet outside entrance to main hospital, Building 100. Cell contact number 650-582-9818 on day of site visit.

Offerors are urged and expected to inspect the site where the work will be performed.

13. Requests for Information (RFI) due date: RFIs are due no later than Friday, May 22, 2026 (05.22.2026) at 8:00 AM Pacific Time. RFIs to be emailed to alison.weinstein@va.gov AND jose.hernandez1@va.gov.

14. All RFIs must be received using the attached RFI Form, and each RFI must be individually numbered.

15. Offer due date: All offers must be received no later than Friday, June 5, 2026 (06.05.2026) at 8:00 AM Pacific Time.

16. All offers must be emailed to alison.weinstein@va.gov AND jose.hernandez1@va.gov.

17. Bid, Performance, and Payment bonds apply to this requirement.

18. The disclosure of magnitudes per Veterans Affairs (VA) Acquisition Regulations (VAAR) is between $2,000,000 and $5,000,000.

19. Specifications are attached to this solicitation. Some specifications may reference other specifications. Those referenced specifications are available at the following website: https://vatilms.va.gov/vatilms/reports/VA%20Specs.

///////////////////////////////////////////////LAST ITEM//////////////////////////////////////////////////

36C26126R0039 BLOCK 10 CONTINUATION PAGE

36C26126R0039 BLOCK 10 CONTINUATION PAGE

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Roof repairs at VAPAHCS Palo Alto Campus: Building 4, Building 5, Building 6, Building 7, Building 100, Walkway Between Building 100 & Building 101, Building 101, Building 102, and Building MB3. Period of Performance (POP) is 180 days after issuance of Notice to Proceed.

In addition to the requirements of the warranty of the construction clause, the repairs will require a total of 5 years of warranty from the date the VA accepts all work.

Contract Period: Base POP Begin: based on issuance of Notice to Proceed.

POP End: 180 days after issuance of Notice to Proceed.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1JZ - Construction of Miscellaneous Buildings MANUFACTURER PART NUMBER (MPN): none

A.4 DELIVERY SCHEDULE

VA Palo Alto Healthcare System 3801 Miranda Ave Palo Alto, CA 94304 1207

USA

(650) 465-8764 kenneth.jenvey@va.gov

Page 1 of Page 1 of

STATEMENT OF WORK

PROJECT TITLE: PALO ALTO MEDICAL CENTER ROOF REPAIRS

PROJECT NUMBER: NRM 640-26-114

Palo Alto, CA 94304

PROJECT TYPE: Roof Repairs To Correct Existing Deficiencies. Various Buildings.

Date: April 14, 2026

1. PROJECT DESCRIPTION AND SCHEDULE

A. PROJECT DESCRIPTION: Provide construction services for the completion of roof repairs on nine buildings, as identified below, located at the Veterans Affairs Palo Alto Health Care System, Palo Alto Campus. Provide construction services, as required, to correct deficiencies identified on buildings with active roof leaks.

B. PROJECT CONSTRUCTION SCHEDULE: Construction services for Project shall be completed within 180 calendar days from the Notice To Proceed (NTP).

C. PROJECT OBJECTIVE: Provide a weather tight building envelope. Repair roof damage caused by water infiltration.

D. SCOPE OF WORK: The Construction Contractor shall provide construction services as outlined in the Statement of Work and associated Contract Documents.

2. GENERAL REQUIREMENTS:

A. HOURS OF WORK: Work is to be performed in buildings providing patient services and are operated by the Veterans Affairs Palo Alto Health Care System (VAPAHCS). Work associated with this contract shall be performed with the minimum impact on facility operations and patient care. Proposed hours of work for construction related activities associated with this statement of work shall be Monday through Friday 8:00 AM to 4:30 PM, with a half-hour meal period. In the event that a specific need is identified for work to occur after hours or on weekends, proposed hours of work shall be submitted to the VA for review and approval prior to the commencement of work during proposed revised schedule. B. REPAIRS: All work shall result in a complete and usable system.

C. SAFETY REQUIREMENTS: Contractor shall comply with “Safety Requirements” Specifications, as attached to this document.

D. QUALITY CONTROL: Contractor shall comply with “Quality Control” Specifications, as attached to this document.

E. SITE PREPARATION: Site preparation – Includes implementing proper measures such as protective runners, pads, etc. to protect the site and building (elevators, walls, stairs, floors, etc.). The contractor agrees to protect all Government Furnished Property (GFP) and building premises from damage and agrees to take necessary protective precautions and agrees to be held financially responsible for all damages transpired by the contractor (accidentally, or on purpose). Contractor shall verify all requirements with a walkthrough before proceeding with the work.

3. STATEMENT OF BID ITEMS:

A. REQUIREMENTS:

i. Bids shall be submitted in a format sufficient for VA staff to review costs as fair and reasonable. At a minimum, fee proposal shall list each task identified on the Scope of Work Task List (contained herein) as an individual line item, with each line item further broken down as material & labor, by trade and/or category of work to be performed. ii. Contractor shall provide all required labor, material, plans, engineering, local and state inspections to provide a 100% completed project. iii. Contractor shall review all reference documents provided by the VA and immediately report any potential discrepancies that may impact the proposed scope of work for the COR/Government to review prior to installation.

iv. Contractor shall submit work plans and coordinate installation schedule with the COR/Government. Contractor shall provide an updated schedule weekly, including a three-week look ahead.

v. Contractor shall perform all work in accordance with all applicable codes, local ordinances, and requirements of NFPA and OSHA.

vi. Adhere to the VA facilities Management Technical Information Library at web site/page: http://www.cfm.va.gov/TIL/.

SCOPE OF WORK TASK LIST:

A. General Requirements:

1. The following requirements shall apply to all areas of work included herein.

Additional requirements are included below as they relate to specific work areas. Work shall be limited to areas identified in the attached Exhibits.

2. Contractor shall provide project management for duration of project.

3. Contractor shall remove all demolition debris from the premises and dispose of in compliance with all applicable laws and regulations.

4. Contractor shall implement fall protection protocols as required to complete the work in accordance with OSHA regulations.

5. Contractor shall perform a site survey of all areas identified for proposed roof repairs. Survey shall include the building roof area identified as having potential breaches of the roofing system. Document existing conditions and submit a survey report to the VA for review and approval prior to the commencement of work.

6. Contractor shall clear all debris in area of work.

7. Contractor shall power wash the existing roof membrane in the area of work to remove all dirt and dust. Contractor may connect to readily available water sources as made available by the VA Medical Center. Water will be allowed to drain through the existing roof drain system. There shall be no requirement to recapture or recirculate the water. Contractor shall take precautions to minimize water infiltration through existing roof deficiencies during the power wash efforts.

8. Upon completion of work, Contractor shall perform final water test to verify that corrective actions have resolved all issues and that installed system is completely water tight. Final acceptance of completed work shall be required by COR.

9. Any proposed utility shutdown defined as having a major impact on facility operations requires 30 days’ notice to the VA for review and approval prior to proposed shut down.

10. Any proposed utility shutdown defined as having a minor impact on facility operations requires 15 days’ notice to the VA for review and approval prior to proposed shut down.

11. Contractor shall assess existing roof top equipment and provide electrical safeoff as required to safely perform work in a specific area.

12. Contractor shall coordinate with COR / VA Medical Center representative to establish designated staging area locations adjacent to each individual area of work. Designated areas shall be used to load and unload materials, collect and remove construction debris, and provide access to roof. Temporary barriers shall be installed as required to protect public safety.

13. Contractor shall remove existing roofing as required to expose roof substrate in areas of work, conduct thorough inspection of the substrate and report findings to the VA. Repair or replace substrate as required.

14. Contractor shall repair and/or replace roof membrane as specified for each building listed below.

15. Contractor shall inspect interior areas of the building in proximity to the areas of roof repairs prior to commencement of water tests. Document existing conditions. Contractor shall take corrective action for any sources of water intrusion identified during post repair water test.

B. Building 4:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. Patch roof area of approximately 20’ x 20’.

i. Furnish and install Sikalastic RoofPro per manufacturer’s installation instructions.

ii. Primer: SIKALASTIC EP primer at 250 sf/gal.

iii. Base Layer: Sikalastic 641 Lo-VOC at 50 mil wet (32 sf/gal). iv. Reinforcement: Sika Fleece 140.

v. Top Layer: Sikalastic 641 Lo-VOC at 30 mil wet (53 sf/gal).

4. Provide a five (5) years Contractor Warranty.

C. Building 5:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. AREA 1: Main Roof Patch

i. Patch one (1) area of approximately 20’ x 20’.

ii. FIELD APPLICATION: Furnish and install one (1) ply of JMC PermaPly 28 base membrane and one (1) ply of JMC Glaskap Capsheet, both installed in cold applied adhesive. iii. Cover cap sheet with approximately one (1) in of gravel adhered with cold applied adhesive.

iv. WALL APPLICATION: Furnish and install one (1) ply of JMC PermaPly 28 Base Membrane and one (1) ply of JMC DynaFlex cap sheet, both installed in cold applied flashing cement.

v. Provide a five (5) years Contractor Warranty.

4. AREA 2: Canopy TPO Roof Membrane

i. Prepare existing concrete deck removing existing coating for new TPO installation.

ii. FIELD APPLICATION: Furnish and install a Carlisle’s Sure-Weld 115-mil TPO FleeceBack White roof system Adhered CavGrip III adhesive. iii. Membrane shall be installed in accordance with the manufacturer’s instructions meeting 20-year Total System Warranty requirements. iv. White membrane meets Title 24 reflective requirements.

v. BASE FLASHING APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

vi. Aluminum termination bar at wall transitions.

vii. Furnish and install new TPO drop outlets drains (core all drains locations).

viii. Furnish and install new TPO edge metal at perimeter of roof. Edge flashing shall be fabricated with TPO clad metal, mechanically attached.

ix. Wall membrane shall be heat welded directly to the edge metal flashing in accordance with manufacturer's recommendations.

x. Provide Five (5) years Contractor warranty.

xi. Provide 20 Year NLD total system Manufacturer’s warranty.

5. AREA 2: Drain pipes

i. Core drill thru canopy three (3) holes for TPO drop outlets.

ii. Fabricate and install three (3) 16 ga. Galvanized Leader heads to drain into 3ӯ drain pipe.

iii. Furnish and install three (3) 3”Ø Galvanized Schedule 40 drain pipes with 90° elbows at the bottom. Includes six (6) wall brackets.

6. AREA 2: Electrical Assistance

i. Core drill two (2) holes to assist with the relocation of (1) electrical line.

ii. Relocate electrical service, as required.

D. Building 6:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. At the SBS roof perform roof repair as described below:

i. Demo existing cricket and drains areas.

ii. Install a new cricket to divert the water to drains fabricated with ½” tapered ISO insulation and 1/4” Densdeck prime cover board mechanically attached to the roof deck.

iii. FIELD APPLICATION: Furnish and install one (1) Ply of JMC DynaBase base sheet and one (1) ply of GlasKap Capsheet, both installed in cold applied adhesive.

iv. WALL APPLICATION: Furnish and install one (1) ply of JMC DynaBase base sheet and one (1) ply of JMC Dynalastic 180 cap sheet, both installed in cold applied flashing cement.

4. Provide a five (5) years Contractor Warranty.

5. Inspect and test as required to determine source of leak at vertical expansion joint. Repair, as required.

E. Building 7:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. Remove all existing roof system to the lightweight insulating concrete (LWIC), coping metal and remove from the jobsite.

4. Furnish and install one (1) layer of 1/2” thick Secureshield HD Polyiso roof board adhered using Flexible Fast Adhesive according to the manufacturer’s recommendations.

5. Install TPO 115 fleece BACK roof system:

6. FIELD APPLICATION: Furnish and install a Carlisle’s Sure-Weld 115-mil TPO FleeceBACK White roof system adhered with Flexible Fast adhesive with Splattermethod. Includes:

i. Membrane shall be installed in accordance with the manufacturer’s instructions meeting 20-year Total System Warranty requirements. ii. White membrane meets Title 24 reflective requirements.

7. WALLS APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

i. Aluminum termination bar at wall transitions and termination.

ii. All pipe jacks and vents shall be removed and replaced with new TPO flashings.

iii. Furnish and install new Scuppers fabricated with TPO clad metal. Membrane shall be heat welded directly to the supper flashing in accordance with manufacturer's recommendations.

iv. Furnish and install new TPO walk pads to match existing layout.

8. Provide five (5) years Contractor warranty.

9. Provide 20 Year NLD total system Manufacturer’s warranty.

F. Building 100:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. Remove existing single ply roof membrane on pipe penetrations

4. Furnish and install new sheet metal pipe flashing.

5. Roof in new sheet metal pipe flashings:

i. BASE FLASHING APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

6. Perform water test to the repair area.

7. Re-install the pavers and gravel removed to facilitate repairs.

8. Provide a five (5) years Contractor Warranty.

G. Walkway Between Building 100 & Building 101:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. Make repairs, as required, based on determination of cause(s) of water infiltration.

4. Re-install the pavers and gravel removed to facilitate repairs.

5. Provide a five (5) years Contractor Warranty.

H. Building 101:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. AREA 1:

i. Clear all debris in area of work.

ii. Remove the pavers and gravel around electrical box. iii. Power wash area of work to remove all dirt and dust.

iv. Furnish and install new Single ply base flashing on one (1) mechanical curb:

v. FIELD APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

vi. Perform water test to the repair area. vii. Re-install the pavers and gravel removed to facilitate repairs.

viii. Provide a five (5) years Contractor Warranty.

4. AREA 2:

i. Remove the pavers and gravel on a 15’ x 15’ area.

ii. Clean all debris and then power wash the existing roof membrane to remove all dirt and dust.

iii. Patch existing mechanical curbs with new single ply membrane:

iv. FIELD APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

v. Perform water test to the repair area.

vi. Re-install the pavers and gravel on a 15’ x 15’ area.

vii. Provide a five (5) years Contractor Warranty.

5. AREA 3:

i. Remove the pavers and gravel as required to facilitate work.

ii. Clean all debris and then power wash the existing roof membrane to remove all dirt and dust.

iii. Perform repairs to the single ply membrane only: iv. FIELD APPLICATION: Furnish and install Carlisle’s 60 mil TPO Bareback membrane adhered with CavGrip III adhesive.

v. Perform water test to the repair area.

vi. Re-install the pavers and gravel removed to facilitate repairs. vii. Provide a five (5) years Contractor Warranty.

I. Building 102:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. BUR Leak Investigation and Patch:

i. Clear all debris in area of work.

ii. Power wash area of work to remove all dirt and dust. iii. Patch one (1) area:

iv. FIELD APPLICATION: Furnish and install one (1) Ply of JMC PermaPly 28 base membrane and one (1) ply of JMC Glaskap Capsheet, both installed in cold applied adhesive.

v. Perform water test to the repair area.

vi. Provide a five (5) years Contractor Warranty.

4. Silicone Base Flashing Membrane

i. Clean all debris and then power wash the existing roof membrane to remove all dirt and dust.

ii. At all base flashing of mechanical curbs and parapet wall: iii. FIELD APPLICATION: Furnish and install coating system. iv. Furnish and install one (1) coat of Henry PG 294 primer.

v. Furnish and install a base layer of Henry Pro-Grade 988 Silicon coating 1015 mill thick with a reinforcing fabric.

vi. Apply a final topcoat over the fabric to fully cover and seal it.

vii. Seal all pipe penetrations with Henry Pro-Grade 923 silicone sealant.

viii. Perform water test to the repair areas. ix. Provide a five (5) years Contractor Warranty.

J. Building MB3:

1. See attached Exhibit at the end of this document, including aerial photograph of roof with notes identifying areas of proposed roof repairs.

2. Perform all work identified in “General Requirements” above.

3. On 375’ lineal feet of wall:

4. Demo existing roof membrane and dispose from site.

5. WALLS APPLICATION: Furnish and install one (1) ply of JMC PermaPly 28 Base Membrane or similar and one (1) ply of JMC DynaFlex cap sheet, both installed in cold applied flashing cement.

6. Patch two drains with SBS cold-applied roof system.

7. Seal all pipe penetrations with Henry Pro-Grade 923 silicone sealant.

8. Perform water test to the repair areas.

9. Provide a five (5) years Contractor Warranty.

4. SITE CONDITIONS, CODE COMPLIANCE:

A. Codes and Design Standards: Contractor shall bring to the attention of VA any code requirements that may be in question during the construction of the project. The intent is to ensure that the Project meets all current IBC, NFPA, local, federal, and VA codes, standards, regulations, and ADA requirements. These may include, but are not limited to, architectural, structural, mechanical, electrical, fire, and life safety codes. The AE and VA are required to follow the most stringent and current rules, codes, standards, and regulations; therefore, the A/E shall also review all such applicable codes, industry design guides, standards, regulations and policies.

B. As Built Documents submission: Contractor shall maintain current as built documents on site throughout the construction period and turn over to the COR at completion of construction.

5. VA TEAM:

A. Contractor will work with the following VA personnel managing this Project:

i. Contracting Officer (CO): The CO shall be responsible for the contractual administration of this Project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO. ii. Contracting Officer’s Representative (COR): The COR shall be responsible for project contract management on behalf of the VA.

iii. VA Technical Representative For Oversight: The VA shall provide a responsible party who will manage this Project on a day-to-day basis to ensure that the Project requirements are met through construction according to this Scope of Work and the final construction documents. The primary Technical Point of Contact (POC) for this project is to be determined, Healthcare Engineer / Project Manager, Facilities Management Service (FMS) / (650) xxx.xxxx, x.x@va.gov.

6. Abbreviations and Acronyms:

** End of Statement of Work **

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

A. INTRODUCTION:

1. These instructions prescribe the format of Offers. Offers are defined as consisting of both Prime Contractor’s Price Proposal and Prime Contractor’s Technical Proposal. These instructions describe the approach for the development and presentation of the required information and documentation. These instructions are designed to ensure the submission of necessary information and documentation to provide for the comprehensive evaluation of offers.

2. Offerors are cautioned to carefully review this solicitation prior to commencing preparation. For offers to receive full consideration for award, offerors shall ensure that the information and documentation furnished in support of the price proposal and the technical proposal are current, factual, complete, and accurate.

3. Offerors are strictly advised to comply with all instructions within this solicitation to ensure submission of a complete Prime Contractor Offer. Failure to furnish a complete offer per the instructions of this solicitation by the required time and date may result in the Offeror’s proposal being determined ineligible for evaluation and award.

4. The Government intends to award without negotiations, unless negotiations are in the best interest of the Government.

B. CONTRACT TYPE:

1. The awarded contract will be a firm fixed price (FFP) contract.

2. This solicitation is a total SDVOSB set-aside. The offeror MUST have an active Unique Entity Identification (UEI) number and be current in System for Award Management (SAM). SDVOSB firms must be certified prior to the submission of proposals in the Small Business Administration (SBA)’s Small Business Search (SBS): https://search.certifications.sba.gov/.

C. SUBMISSION INSTRUCTIONS:

1. Proposals shall be based on solicitation document issued for RFP number 36C26126R0039. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

i. Proposal Submission: Each offeror shall provide one (1) emailed copy of the technical proposal and one (1) emailed copy of the price proposal, and both must arrive or before the due date/time to both alison.weinstein@va.gov AND jose.hernandez1@va.gov.

ii. The subject line of the email must cite RFP: 36C26126R0039. In no circumstances shall file size exceed 5 MB. Multiple emails are acceptable. Faxed proposals are not permitted under any circumstances.

iii. Submit proposals via e-mail to: alison.weinstein@va.gov AND jose.hernandez1@va.gov

iv. Emails are limited to five (5) MB.

v. Only e-mail proposals will be accepted. Hard-copy and faxed proposals will not be accepted.

3. Bid Bond

i. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond may be requested by the VA, after the award selection.

ii. Failure to furnish the required bid guarantee on the proper SF 24 and for the proper amount, by the time specified in Block 13 of the SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

4. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

5. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

6. All commitments made in the proposal may become a part of the resulting contract.

7. The data submitted with each proposal shall be complete and concise, but not overly elaborate. Reliance on promotional brochures is discouraged.

8. Format: Proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer. Technical (Non-Price) and Price sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in two (2) Volumes. (Volume I: Technical and Past Performance: Volume II: Price). The contractor shall NOT include price information in Volume I, Technical and Past Performance. The two (2) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Page Limits Shall Include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. except as noted in the instructions. Text lines will be single-spaced.

i. Volume I, including, all Non-Price factors (Technical Approach and Past Performance) shall not exceed a total of Fifteen (15) pages. This page limit does not include past performance questionnaires (PPQs).

ii. Volume II, including price only, shall not exceed a total of Five (5) pages following the formatting requirements stated in general proposal requirements. Must include a Divisional Break-Out (fully completed).

iii. Administrative: Offerors shall include the following and all of the below information must be provided. An offeror's proposal will be considered incomplete and the offeror will be deemed ineligible for evaluation and award if the items below are not provided in the proposal.

a. Standard Form 1442 (fully completed and signed); and acknowledgment of all amendments by providing the number and date, in section 19 of the Standard Form (SF) 1442 or by signing and returning each SF 30.

b. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

c. Offeror shall complete Clause 852.219-75 - VA Notice of Limitations on Subcontracting-Certificate of Compliance for Construction (JAN 2023) (DEVIATION) and return with their proposal submission. Completed form will become part of the official award documentation.

iv. The Offeror shall submit Volumes I, II, and required administrative information in electronic format as searchable PDF documents. The proposal, price information, and administrative information, in its entirety, shall not exceed three emails of 5MB each. Include page numbers and the company name in the header or footer of each page.

D. Evaluation: Proposals shall address the following evaluation factors, which are cited below.

1. This solicitation is issued as a Request for Proposal (RFP). The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without negotiations; however, the Government reserves the right to conduct negotiations if necessary. If negotiations are deemed necessary to maximize the Government’s ability to obtain the best value. Additionally, a responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

An award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, pursuant to Tradeoff approach, FAR 15.103-1.

The Government’s evaluation will be based on the following factors:

Factor I. Technical Factor II. Past Performance Factor III. Price Technical and past performance, non-price factors, are equally important to price.

To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

2. Proposal Evaluation. The evaluation process will be accomplished as follows:

Volume I: Technical Approach and Past Performance FACTOR 1: Technical Approach Submission Requirements: Offerors are required to submit a comprehensive and complete technical proposal that demonstrates their ability to perform the work described in this solicitation and demonstrate a minimum of 5 years’ experience doing work of similar scope and complexity. Offerors shall exhibit relevant past experience by reporting written narratives for a minimum of three (3) but no more than five (5) relevant construction projects of no less than $2,000,000 and no more than $10,000,000 in project cost. The submitted narratives shall explain the work involved in sufficient detail for the Government to evaluate the depth and breadth of experience represented in that project, along with an assessment of the technical capabilities utilized to accomplish the work. All projects submitted for consideration must be at least 75% construction progress complete or completed within five (5) years preceding the date proposals are due.

The projects must be similar in scope and complexity of that described in this solicitation to be considered relevant. For the purposes of this factor, “Relevant” is defined as experience with managing renovation/expansion projects that are similar to those as described in the Scope of Work. “Recent” is defined as being completed within the past five (5) years preceding the date proposals are due.

Experience will be evaluated based on the Offeror’s demonstration of similar, relevant, and recent projects within the broad scope of this solicitation for services as described in this solicitation.

If the Offeror is a Joint Venture (JV), relevant experience should be submitted by that JV entity. If the JV does not have shared experience, projects shall be submitted for each JV partner relevant to their overall JV partnership. Offerors who fail to submit experience for all JV partners may be rated less favorably. The JV agreement shall be in this section.

If an Offeror is utilizing experience or past performance information from any entity that does not match the name, Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience information to be considered not relevant and may result in lower ratings.

Please note the Small Business Administration (SBA) definition of Joint Venture that must be met in order to submit as a JV entity: “According to 13 CFR 128.402(a), to be eligible to submit an offer on a VOSB or SDVOSB contract,

1. The joint venture should be designated as a VOSB or SDVOSB joint venture in SAM with the VOSB or SDVOSB-certified joint venture partner identified, and

2. The VOSB or SDVOSB joint venture partner must be certified.

There is no regulatory requirement for the joint venture to be certified or designated by SBA. In fact, the regulation referenced above specifically states: “SBA does not certify VOSB or SDVOSB joint ventures…” Please review the regulation for additional eligibility criteria and see https://search.certifications.sba.gov/

FACTOR 2: Past Performance Submission Requirements: The contractor shall submit past performance information on three (3) projects. The past performance assessment will assess the confidence in the offeror’s/joint venture member’s ability (which includes, if applicable, the extent of its critical subcontractors’ involvement) to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record.

The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. More recent and more relevant performance usually has a greater impact in the confidence assessment than less recent and less relevant performance. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past three (3) to five (5) years from the issuance date of this solicitation. The Government will perform an independent determination of relevancy of the data provided or obtained. A relevancy determination will be made for each of the recent three (3) submitted contracts. The Government is not bound by the offeror’s opinion of relevancy.

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER Factor 2. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (attached to this solicitation) is provided for the team members to submit to the client for each project included under Past Performance. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, please utilize the attached past performance questionnaire. Please ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your technical binder. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ, which will provide contract and client information for the respective project(s).

Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) if it covers some the same basic information. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contract Office 21 (NCO 21) Attn: Jose A. Hernandez, Contracting Officer via email at jose.hernandez1@va.gov AND Alison Weinstein, Point of Contact, alison.weinstein@va.gov, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other requirements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Volume II: Cost/Price Factor: the Offeror’s Cost/Price proposal will be evaluated for Reasonableness, Balance, and Total Evaluated Price (TEP). TEP will be calculated in accordance with the following:

· Reasonableness. Adequate price competition is expected to support the determination of reasonableness. Price analysis techniques may be utilized to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional cost data in accordance with (IAW) FAR 15.4 will be required to support the proposed price.

· Balance. Unbalanced pricing is discussed in FAR 15.404-6. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or underestimated as indicated by the application of analysis techniques. The Government shall analyze offers to determine whether unbalanced separately priced line items or sub-line items exist. Prices submitted will be compared and evaluated to assure a logical progression exists as related to price. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

· Total Evaluated Price. A TEP will be calculated for evaluation purposes only and used to assist in determining the best value to the Government. The TEP will be evaluated as follows:

· Proposals shall be evaluated, for award purposes. Based upon the total price proposed for items identified for pricing which are applicable to the basic requirements and other price-related issues. The TEP shall include all costs associated with providing the final items to the Government.

Administrative Information: Offerors shall include all the information in the Submission Instructions section.

BEST VALUE DETERMINATION

This is a best value trade-off, competitive acquisition. Award will be made to the Offerors whose offers conform to the solicitation requirements, who are determined responsible in accordance with FAR Subpart 9.1 by possessing the financial and other capabilities to fulfill the requirements of the contract; and whose proposals are judged, by an integrated assessment of price and non-price evaluation factors, to be the most advantageous to the Government. The Government will use the best value tradeoff process in determining which Offerors represent best value in accordance with FAR 15.103-1.

EVALUATION CRITERIA

An award will be made to the responsible offeror whose offer,…