36C26126R0011_2.docx

36C26126R0011

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0011 X 01-20-2026 459-26-003 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) Department of Veterans Affairs

NETWORK CONTRACTING OFFICE (NCO21)

Christopher Aguon 808-539-1312

Project Title: Demolish and Prepare Prescription Preparation Area for Script Pro Equipment Installation Project Number: 459-26-003 Project Location: Sparks M. Matsunaga Department of Veteran Affairs Medical Center at ACC Building 32 Pharmacy

Contractor shall demolish, replace the flooring, and relocation/installation of utilities and infrastructure in accordance with the attachment statement of work.

In accordance with FAR 36.204 disclosure of the amgnitude of construction projects, the magnitude of construction is between $250,000.00 and $500,000.00.

The NAICS code for this solicitation is 236220 with a small business size standard of $45.0 million.

Bid, Payment, and Performance Bonds shall be required under this solicitation and any resultant contract.

A site visit is scheduled for Wednesday January 28, 2026 at 9:00am Hawaii Standard Time.

See Section 52.236-27 Site Visit for Details.

Request for Information (RFIs) are due February 3, 2026 at 10:00am Hawaii Standard Time and must be emailed to christopher.aguon@va.gov and charee.harris@va.gov.

This procurement is 100% set-aside for Service-Disabled Veterans-Owned Small Business (SDVOSB).

Offerors must be verified in the SBA DSBS website and on sam.gov when the offer is submitted and if the apparent awardee, prior to award.

This is a firm-fixed price construction requirement. Offerors shall furnish all labor, material, transportation, required engineering services, overhead, and profit for demolish, replace the flooring, and relocation/installation of utilities and infrastructure in the Pharmacy at Spark M. Matsunaga Department of Veterans Affairs Medical Center Honolulu, Hawaii.

All provisions, clauses, and other terms and conditions in this solicitation and contract will be in effect for this requirement.

Note: Performance and payment bonds will be required by the successful offeror within ten (10) days of notice of award.

X 52.211-10 X 10:00 02-23-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 866-372-1141 vafscenterprisesupport@va Charee K. Harris Contracting Officer

Table of Contents

STATEMENT OF WORK

ACC Pharmacy – Demolish and Prepare Prescription Preparation Area for Script Pro Equipment Installation

1) References

a) ACC Pharmacy As-builts drawings

b) Opti-Fill Equipment Installation Manuals

2) BACKGROUND

Veterans Affairs Pacific Islands Healthcare Systems (VAPIHCS) ACC Building 32 Pharmacy’s (Figure 1.) existing Opti-fill and associated prescription processing area is near end of life and requires replacement. The Opti-fill equipment associated prescription processing area furnishings and infrastructure require removal so that VA vendor can install modernized prescription processing equipment (ScriptPro) along with any other associated furniture. The scope of this work will prepare the area for the vendor’s equipment and furnishings to be installed. The equipment and furnishings to be installed will be installed independent of this contract but will require coordination by the VA to ensure that it can be completed during the duration of this project. This project will include demolition, replacement of flooring, re-painting of interior walls and relocation/installation of utilities and infrastructure.

The VA pharmacy will be closed during the time of this construction. Work will be coordinated with the contract to reduce any interruptions due to noise generating work, such as demolition and furniture installation.

The required period of construction shall be no more than one calendar month (40 days).

The VA pharmacy will remove all sensitive pharmaceuticals and information so that work can be completed with minimal entry/exit restrictions to the area. If the VA pharmacy cannot remove all sensitive pharmaceuticals, the VA will provide authorized personnel to oversee the control of them. Pharmacy refrigerators/freezers may be left in their current locations during demolition/construction. Pharmacy staff will need access to the refrigerators/freezers and vault area throughout the installation. The contractor will need to make appropriations to allow access.

The overall size of the pharmacy work area is approximately 3,100 SF. The overall wall aggregated square footage is approximately 2000 SF.

3) SCOPE OF WORK

The Contractor shall provide all necessary labor, materials, supplies, tools, equipment, transportation and disposal required to perform the required work for the ACC Pharmacy. Demolish and prepare Prescription Preparation Area for equipment installations captured in this Statement of Work (SOW). This renovation will include ACC pharmacy room 2A05, pharmacy workstation area 2A07B and 2A07 (including drug handling area to rear of pharmacy, formerly 2A07C). All work and disposal must be performed to industry standards, federal, state and local requirements, and requirements specified in this SOW. In the event of a conflict between industry standards and requirements specified in this SOW, the contractor is to adopt the more stringent of the two requirements. All materials installed by this contract are to be per manufacturer instruction or recommendations. Material/components installed by this contract are to fit into spaces currently allocated to existing equipment. Requests to increase component footprint are to be submitted to the VA Contracting Officer’s Representative (COR) in writing for review and approval/rejection. Work shall result in minimal operational disruptions that will be agreed to and managed by the VA. The contractor shall verify all existing components to be demolished or removed. All items to be removed are assumed to be asbestos and polychlorinated Biphenyls (PCB) free. All equipment and furniture were installed in 1999 or later, many years after both PCB and Asbestos were banned by the EPA. Any items that are suspected of having any hazardous materials or substances shall be tested and disposed accordingly. Those items should be abated by industry standards, federal, state and local requirements.

Contractor shall have an approved Infection Control Risk Assessment (ICRA) from VA Infection Control and complete an Interim Life Safety Measures (ISLM) assessment prior to construction for all features of work. Any changes to approved configurations will be submitted to the COR for review and approval. Since work can generate dust and debris, the contractor shall be aware that providing some type of added ventilation or negative pressure may be required. Temporary barriers or enclosures shall be provided to ensure that pharmacy personnel can safely access pharmacy refrigerators/freezers and vault area. The refrigerators/freezers should be isolated from dust and debris as part of the renovation process.

Figure 1. ACC Pharmacy

The features of work for this project are listed as follows:

NOTE: Order of features of work listed below are not meant to dictate the actual order of execution of work. Work coordination shall be determined by contractor and reviewed and approved by the COR.

a) Demolish existing pharmacy processing equipment and all hard-mounted furniture/furnishings in prescription processing area, as depicted in Figure 2.

a. Demolition/removal and disposal shall follow the methods prescribed in Paragraph R.

b. All equipment/furniture to be demolished, removed and disposed of are depicted in Figure 2, below:

1. This will include all existing identified equipment (Opti-fill and associated infrastructure), stationary casework, shelving and furniture denoted by Figure 2.

1. All electrical infrastructure within demolished furniture, casework, or equipment shall be removed entirely, see Figure 3. See paragraph 3.c for electrical/telecom work specifications.

2. Opti-fill equipment. Demolish Opti-fill and conveyor, tracks, associated infrastructure. The Opti-fill equipment has a connected compressed airline that needs to be disconnected and abandoned.

a. The contractor shall ensure a qualified tradesperson properly disconnects and abandons the designated compressed air-line in Figure 3. Once the line is confirmed to be safely bled of all air, the tradesperson will cap and seal the disconnected ends with new, compatible materials, permanently labeling all access points as "ABANDONED."

i. If access to air line is easier from the floor below, tradesperson can cap and seal the disconnected end from the floor below. Ensure that this is completed prior to floor installation. Penetrations from the floor below shall be flush cut to the floor to ensure that floor can be installed without impediment.

b. Upon completion, the contractor must submit written verification from the tradesperson documenting that all work was performed in accordance with this specification and applicable safety codes.

c. An outage to bleed existing air from lines prior to capping will need to be coordinated with the COR per Paragraph Q.7 to ensure other systems supplied by the compressor are not affected.

2. All demolished equipment and furniture shall be disposed of or recycled if possible.

3. The contractor shall provide the VA with receipt of disposal or recycling that will be provided to the Green Environmental Management System (GEMS) coordinator.

4. The VA will remove all furniture required to be reused or repurposed prior to the start of demolition.

5. The VA will be responsible for movements of all pharmacy refrigerator/freezers as shown in Figure 4. The VA will coordinate the location and movements with the contractor to ensure that work can be accomplished efficiently and unimpeded.

c. All flooring and associated accessories (thresholds, trim, etc.) to be demolished, removed and disposed of are depicted below in Figure 3.

1. Demolition of the floor may be required in phases to allow access to refrigerators.

1. VA will assist in coordination and movement of refrigerators if phasing or movement is necessary.

2. Replacement of the demolished floor can proceed in parallel if the contractor can ensure that it does not impact on the preparation, acclimatization, installation and overall quality of the installation. Flooring replacement shall meet the requirements of Paragraph 3.b.

3. Existing floor to be demolished to the base concrete surface. Flooring has multiple layers which can include seamless rubber floor, vinyl tile and carpet. Scrapping of existing carpet glue and any tack strips should be accounted for as part of the demolition. Floor should be demolished to be able to install floor immediately after.

d. The contractor will ensure that all new flooring and any furniture/equipment within the construction area is protected from damage. This may consist of covering the floor with protective board for general demolition, as well as plyboard if removal of debris or equipment can damage the floor. Dust covering all equipment and furniture in the area will be paramount.

1. The route used to remove debris/equipment outside of the construction area shall be protected with floor coverings or protective boards and replaced and cleaned as necessary.

2. A protective barrier may be required to be constructed to provide pharmacy staff access to refrigerators and the Vault that are left in place, see Figure 4.

3. Contractor to coordinate use of protective elevator pads in the elevators designated by the COR for use.

e. The contractor shall ensure an infrastructure associated with the Opti-Fill and furniture are safely removed. All outlet/receptacles/data ports that required to be abandoned shall be disabled by electrician. Otherwise, they will not be removed and left in place to be modified by electricians following demolition.

1. Any associated localized or building outages required to safely remove infrastructure shall be coordinated with the VA. Contractor shall follow Paragraph Q.7 for all service interruptions. A minimum of 7 days’ notice shall be provided to the VA to allow the VA to coordinate any critical facility and equipment shutdowns that may be impacted by the outage.

f. Upon removal of all equipment, furniture and flooring, contractor shall ensure that all areas including adjacent areas are construction clean and ready for flooring installation and any additional infrastructure to be installed. Area should be cleaned/swept/wiped for dust and debris.

Figure 2. ACC Pharmacy - Equipment/Furniture to be Demolished

Figure 3. ACC Pharmacy - Floor to be Demolished/Replaced

Figure 4. ACC Pharmacy - Areas Requiring Access During Construction

Figure 5. ACC Pharmacy - Electrical/Data to Demolish/Reuse

b) Replace existing flooring throughout pharmacy.

i) New Flooring Material Selection.

(1) Contractor to submit manufacturer sample/cut sheets and colors to VA (interior designer) to ensure color palette standard and material type is suitable for installation.

(2) Pharmacy Work Area – Filling and Assembly Area (2A07), Dispensing Windows (2A05) and Pharmacy Workstation Area (2A07B). Approximately 3100 SF

(a) The flooring material selected shall be healthcare grade homogeneous smooth sheet flooring or equivalent, with integral base cove system.

(i) Flooring color and patterns should match existing, if possible.

1. Existing standard flooring used for VAPIHCS is Armstrong ColorArt Medintone Natural Gray Dark H5306.

(b) Ensure that the flooring material selected:

(i) Does NOT require special cleaners or chemicals for cleaning.

(ii) Does NOT require repeat coatings or finishes.

(iii) Has some level of sound attenuation.

(iv) Accounts for ergonomic design, to add comfort underfoot and reduce foot/leg pain and fatigue.

(v) Withstands wheeled traffic and occasional heavy rolling loads.

(vi) Supports Infection Control – non-porous, antimicrobial.

(vii) Reduces slips/trips – ensure it has slip resistance.

ii) The floor layers chosen to install the flooring systems shall be qualified by the vendor to install system properly.

iii) Acclimatize flooring material prior to install per manufacturer’s specifications. Contractor to coordinate staging of material and installation with the COR.

iv) Prepare the floor for installation. Ensure that the floor is clean of any debris, dust or any protrusions. Repair any cracks, gaps or unevenness in the subfloor with appropriate patching or leveling compound.

(1) Floor installer shall coordinate with electrical/networking sub-contractor to ensure that the location of any junction boxes, electrical or data outlets are in the correct location prior to flooring.

v) Install flooring material to manufacturer’s specifications.

(1) Unfinished floor shall be leveled to ensure that chosen floor material can be installed per manufacturer’s specifications.

vi) Notify VA of any curing or setting time for product and incorporate into schedule.

vii) Upon installation of all equipment, flooring sub-contractor shall return to install rubber cove base to reduce ensure that there are no gaps between furniture base and existing floor for infection control purposes.

(1) Repair any damage areas adjacent to the base cove that may have occurred as part of the demolition of the floor. COR will provide the manufacturer and paint color for contractor to procure touch-up paint.

c) Electrical/Network connections

i) Electrician/network technician shall validate the existing infrastructure can support the intended equipment to be installed as well as any planned convenience outlets/service drops are required on new furniture installation. All convenience outlets/service drops will be denoted on Figures 5 and 6.

ii) Electrician/network technician will work with flooring sub-contractors to ensure locations of outlets and do not impact floor repair, see Figure 5.

iii) For all electrical/telecom infrastructure located in existing casework as shown in Figure 5 will require coordination with the demolition contractor to ensure that:

(1) All circuits serving this infrastructure shall be traced back to the last accessible, wall-mounted junction box. A licensed electrician shall, upon inspection and approval of the existing wiring, re-terminate the circuit into a new, wall-mounted receptacle or blank plate. The electrician is responsible for verifying that the existing junction box and wiring meet all current NEC and local code requirements, including box fill calculations. If the box is not code-compliant, the electrician shall install a new, correctly sized box. All devices (receptacles, cover plates, etc.) used for termination shall be new

(a) In instances where a circuit is no longer required for active equipment, the contractor shall ensure a licensed electrician properly abandons the circuit for future use. The electrician will cap all wires with code-compliant wire nuts and enclose them within a new, accessible junction box with a blank cover plate. Both the junction box cover and the corresponding breaker in the electrical panel shall be clearly and permanently labeled as "Future Use" along with the circuit number. The unused circuit shall remain de-energized at the breaker panel. All installations must meet current NEC standards.

(b) Where a junction box contains two circuits, a licensed electrician shall install a new quad receptacle. All work shall comply with the National Electrical Code (NEC), including requirements for box fill, handle-tied breakers, and neutral wire separation. The electrician shall ensure proper grounding and verify the functionality of the new receptacle.

(2) In the case where retention of the existing circuit/data line routing is complex and requires extensive re-work to retain, a new circuit/data line can be installed in place of the existing circuit/data line. Ensure the existing circuit/data line is abandoned per Para 3.C.iii.1.a. The corresponding circuit/data breaker or switch position can be reused in replacement. Update the corresponding panel schedule upon completion.

(a) Prior to abandonment, notify the COR for permission to proceed.

iv) For all new power/telecom infrastructure required to support new equipment and casework. Electrician/network technician will need to coordinate the installation of the new furniture/casework and new power and data receptacles, see below, Figure 6.

(1) Power Data for New Furniture - Two (2) power/network vertical (ceiling-to-floor) dual channel utility poles will need to be installed per the locations of Figure 6 and new circuits will be required to be run from nearest electrical room (2B43) and telecom room (2B45).

(a) Each power/network vertical dual channel utility pole will service two (2) workstations requiring one (1) duplex 120V 20A receptacle and one (1) duplex RJ45 CAT 6A port receptacle, and four (4) workstations requiring one (1) quadplex 120V 20A receptacle and one (1) duplex RJ45 CAT 6A port receptacle. Each power duplex will be an individual NORMAL panel circuit.

(2) Power/Data for ScriptPro – Two (2) power/network vertical (ceiling-to-floor) dual channel utility poles will need to be installed per the locations of Figure 6 and new circuits will be required to be run from nearest electrical room (2B43) and telecom room (2B45).

(a) Contractor to procure four (4) dual channel (power/network) utility poles

(b) Each power/network vertical dual channel utility pole will require one (1) dedicated 120V 20A receptacle and one (1) duplex RJ45 CAT 6A port receptacle. Each power duplex will be an individual NORMAL panel circuit (B2NL1 and B2NL2).

(c) Install a 4” electrical firewall bulkhead penetration to match existing electrical bulkhead penetrations in 2B45. The conduit/material shall be fire rated to match the existing wall fire rating of 2B45 telecom room. Locate the penetration at the same height as existing.

(i) Upon completion of the network cables through this penetration, firestop any gaps internal of the bulkhead opening and cables as well as exterior to the penetration itself.

(3) Overhead Junction boxes/circuits and data lines that were left for “Future Use” during demolition can be reused for power/telecom for any of the utility poles.

(4) Normal Electrical Power Panels B2NL1 and B2NL2 can be used in Electrical Room 2B43.

(a) Electrician should be mindful to group, not over-crowd and balance the load amongst the existing circuit breakers.

(i) Prior to installation, electrician shall provide a preliminary one-line diagram with associated panel/circuit breaker locations to the COR for review and approval.

(5) Each utility pole and associated power shall be put on independent panels, such as one on B2NL1 and the other on B2NL2.

(6) Ensure that the power/data pole is designed for dual channels (segregation of power/data).

(7) Label each power receptacle cover with the respective panel and circuit number.

(8) Junction boxes to electrical panel wire runs may be done prior to equipment installation and finished with utility pole and furniture/receptacle integration when furniture is installed.

(9) For any penetration through a fire/smoke barrier, all openings shall be fire caulked upon completion of the work.

(10) All power cables should be run in accordance with NFPA 70 and comply with Paragraph V.12.

(11) All telecom or data lines shall be run in accordance with NFPA 70 and all TIA specifications.

(a) All data lines shall be supported by J-hooks or a cable tray/raceway system. Use of existing infrastructure is allowed if it is not overcrowded.

(b) J-hooks should not be more than 4 – 5 feet apart so that cables do not sag.

(c) Do not overload existing J-hooks.

1. Ensure that data lines are not being mixed with power lines.

(d) All data lines will be terminated at each end and labelled with the respective corresponding wall port number.

(i) Each IT room end will be terminated with jack or quick connect data jack into a 24 port patch panel (black).

1. Contractor to procure and install 2U 24 channel patch panel (black) into existing server rack with direction from VA OIT.

(ii) The wall port termination end will be a jack type termination into a existing wall mounted duplex jack.

(e) Each data line shall be left with a useful service loop for future adjustments and strain relief.

(f) Velcro straps are preferred to bundle telecom lines together to reduce deformation that can be caused by over tightening plastic cable ties.

(g) Any additional or modification of data lines or network related issues will require coordination with VA Office of Information Technology (OIT).

v) All outages must follow the protocols of Paragraph Q.7 for permission, approvals, notification and execution.

vi) Upon completion of installation, the contractor will functionally test all electrical outlets and perform telecom data port end-to-end testing to the VA for review and approval.

vii) The contractor is solely responsible for protecting all existing ceilings and tiles during overhead work. Any tiles damaged during construction shall be replaced by the contractor at no additional cost with new tiles that are an exact match to the existing ones in type, color, and texture. If an exact match is unavailable, a substitute must be submitted to the Contracting Officer's Representative (COR) for approval. All replacement tiles shall be installed to match the surrounding ceiling for a seamless appearance, and the contractor must ensure the area is clean upon completion.

Figure 6. ScriptPro and Furniture Power/Data Locations

d) Repaint interior walls of Pharmacy

i) General

(1) VA to ensure that all existing furniture, wall hangings and equipment are removed from the area prior to beginning of preparation of the rooms for painting.

(a) All equipment that is left in place or designated by the COR to remain in place can be taped and covered and painted around.

(b) Contractor will be responsible for ensuring that equipment/furniture COR has deemed to remain in place is protected or covering during the process of painting in its entirety.

(2) Painting is not required on prefinished items, finished metal surfaces, concealed surfaces (except as may be specified in other repair procedures) and operating parts. Do not paint over Underwriter’s Laboratories, Factory Mutual or other code-required labels or equipment name, identification, performance rating, or nomenclature plates.

(3) Contractor to ensure that all exposed surfaces including furniture or floors are covered and protected from paint or any solvents or equipment used in the process of preparation and painting.

ii) Paint Selections

(1) For the main field of the entirety of the pharmacy and for door frames/trim, use BEHR VA GRAY (ID: THD2594c910), BASE 2050, Premium Plus Int Eggshell or equivalent.

(2) Ensure that the paint is Low/Zero-VOC to minimize odors and harmful fumes, protecting staff and patients with respiratory conditions

(3) Submit manufacturer's product data and color composition to the COR for review and approval by the VA interior designer.

iii) Working Hours

(1) Coordinate painting during non-business hours (after hours or weekends) to limit exposure to fumes and minimize disruption to daily operations

iv) Safety

(1) Based on the application methods and material chosen, contractor evaluate risks to the PCRA/ICRA including procedures for hazardous material handling, proper use of personal protective equipment (PPE) like respirators and gloves, and emergency procedures.

(a) If painting using a paint sprayer, High Volume Low Pressure (HVLP) or atomization, ventilation and masking of the area to prohibit unintended spread or overspray of paint/fumes through air systems will need to be reviewed and approved prior to painting.

(i) Independent ventilation may be required as part of the intent to ensure PCRA/ICRA/ISLM requirements.

(ii) Blocking of exhaust/return vents may be required to prevent spread.

(b) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F. (7 degrees C.). Maintain containers used in storage in a clean condition, free of foreign materials and residue.

(i) If adequate laydown area for storage cannot meet this requirement, contractor will coordinate with COR to find an alternative location.

(c) Paint pots shall not be cleaned at sinks or other drainage facilities, nor shall any debris be allowed to run into drainage lines of the building

v) Site Preparation

(1) Clean walls and other surfaces with a mild, low-suds detergent solution to remove dust, dirt, and oil.

(2) Scrape off any loose or peeling paint and sand rough areas

(3) Repair any cracks, holes, or damage with spackle or appropriate fillers, sanding them smooth after drying.

(4) Caulk gaps around windows and trim.

(5) For dispensing window area, remove existing wallpaper/treatment from adjacent wall and partitions. Upon removal, repair any areas and prepare for regular paint installation.

(6) Light sanding of any existing surface to ensure that the paint will properly adhere is required.

(a) Ensure to use vacuum assisted sanding equipment if using machinery to sand existing walls to keep the generation and circulation of dust at a minimum.

(b) Ensure to wipe walls post sanding to ensure that walls are dust free.

(c) Ensure that walls are dry prior to painting.

vi) Painting

(1) Apply 3 coats of paint:

(a) Apply a high-quality primer preparation coat to all repaired areas and as a base coat to ensure proper adhesion and uniform finish.

The entire painting area does not need to be re-prepared with primer if the surface is appropriate to be sanded and directly apply the undercoat selected.

(i) Ensure primer is compatible with the paint selected as part of previous paragraphs

(ii) Any substitutions or combinations of such as “paint and primer in one” shall be submitted to the COR

(b) An under and finish coat of the field color selected above in Para 3.D.ii.

(2) Ensure that all manufacturer instructions are followed for application, preparation and curing/dry times.

(3) Trim/Doors shall be painted with same color as field color.

(a) Do not paint doors that are not already painted or have natural wood finish. For instance, if door has a wood finish, omit from painting the door but paint trim and frame accordingly.

(b) Do not paint over any labels or identifying marks on any door frame/door or furniture that has a label plate.

(4) Ensure that pharmacy is well ventilated during drying and curing times.

(5) Ensure that painters wear PPE and take breaks frequent fresh air breaks.

vii) Clean up and Post Painting.

(1) Remove all paint spills, debris, and waste. Dispose of used materials according to hazardous waste regulations

(2) Continue running exhaust fans and keeping the area well-ventilated for at least 48 to 72 hours after painting to allow VOCs to dissipate and the paint to cure properly.

Figure 7. Interior Painting of Pharmacy Walls.

e) Certifications: see Section G - Contractor Responsibilities.

i) The Contractor is required to submit copies of all applicable contractor and tradesperson licenses to the COR for record-keeping and verification purposes. This ensures that all personnel performing work under this contract are properly qualified and licensed in accordance with state and federal regulations, and as specified in the contract.

f) Provide an Activity Hazard Analysis (AHA) with any potential hazards that may occur.

g) Contractor shall keep area free and clear of debris with patient safety in mind. Contractor shall acquire a dumpster to dispose of debris if applicable. Contractor shall not dispose of any debris in a government owned dumpster. Debris shall be disposed of offsite.

C. PERIOD OF PERFORMANCE

The Period of Performance is 98 Calendar days. Demolition and construction shall be completed within 44 calendar days. Comment by Young, Matthew J.: Recommend calculating the PoP based off of the longest lead item (likely the seamless flooring?). Ensure the PoP has enough time to cover the pre-con effort, procurement, and construction.

D. CONTRACTING OFFICER REPRESENTATIVE

The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer. The Government may appoint a Contracting Officer Representative (COR). If so, a Delegation of Authority letter will be forwarded to the using service and the Contractor after the contract has been signed. The Delegation of Authority will identify the individual(s) as the COR(s). A COR is an individual that is designated and authorized in writing (Delegation of Authority) by the Contracting Officer to perform specific technical or administrative duties. The COR is not authorized to grant permission(s) to change the scope of the project. The COR that is assigned to this contract will ensure that the supplies/services provided by this company are received based on the contractual terms and conditions. The COR will ensure that invoices are received and paid on time.

E. CONTRACTOR POINT OF CONTACT

1. Contractor shall designate one employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract.

2. The Contractor POC shall be available by telephone on weekdays and weekends, all at all hours of the day throughout the duration of the contract.

F. SCHEDULE

1. The contractor shall commence and complete all specified work in the Period of Performance. This period is stated in section C of the Statement of Work.

2. The contractor shall provide the COR with a schedule of work within seven (7) business days of receiving the final signed copy of the Notice to Proceed. The schedule is subject to approval by the government. The schedule shall detail all project activities, including milestone dates and critical paths. The contractor shall update the schedule in the event of modifications. The schedule shall be updated and submitted monthly to the COR. Contractor shall also provide a 3-week look ahead project schedule weekly to the COR by Close of Business (COB) on Mondays. No work is allowed until the project schedule is approved by the COR.

3. VA normal Business hours are from 7:30 AM to 5:00 PM Monday through Saturday. Work is to be scheduled outside of normal business hours to minimize disruptions to patient care and patient services. Access to the ACC pharmacy shall be coordinated with the COR. A minimum of three (3) days will be required for coordination.

G. CONTRACTOR RESPONSIBILITIES

1. Contractor Employees. The contractor shall not employ personnel for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

2. It is the responsibility of the Contractor to bring the appropriate equipment, parts and/or supplies necessary to complete the work as required. All work shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99, OSHA, Joint Commission, and other applicable national standards. The COR may facilitate a copy of VA safety standards to the Contractor upon request.

3. All Contractor personnel shall be required to wear company ID badges. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or company ID badge. Contractor field service personnel shall be dressed to present a clean, neat appearance at-all-times when performing under this contract.

4. All Contracting personnel on the job site must have all industry standard personal protection equipment (PPE).

5. Contractor employee(s) shall have the following certification(s) to be authorized to work on the job site:

a. OSHA - 30-hour certification

b. First Aid

6. Contractor shall obtain all necessary licenses and/or permits required to perform this work.

7. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence.

8. Quality Assurance:

a. Apply and install materials, equipment and specialties in accordance with manufacturer’s written instructions. Conflicts between the manufacturer’s instructions and the contract documents shall be referred to the COR for resolution. Provide copies of installation instructions to the COR two weeks prior to commencing installation of any item.

b. All equipment shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components or overall assembly.

c. Where specified codes or standards conflict, consult the COR.

d. Label of Conformance: Labels of accredited testing laboratories showing conformance to the standards specified.

e. Equipment and materials installed shall be compatible in all respects with other items being furnished and with existing items so that the result will be a safe, complete and fully operational system which conforms to contract requirements and in which no item is subject to conditions beyond its design capabilities.

f. Shall provide the government with shop drawings for the expected work to be completed. These shop drawings will be reviewed and approved by the COR prior to work being completed. For any deviation, variance or substitution, contractor shall notify the COR for permission prior to execution of the change and update the shop drawing to reflect change (redlines).

i. Upon completion of a feature of work, the contractor will provide the COR with any updates via updated shop or as-built drawings with redlines for review and approval.

I. ACCESS TO THE VA FACILITY

1. Access to work areas, and performance monitoring, will be provided by the COR. See Section D for the Primary COR. An alternate COR may be designated by the VA and shared with the Contractor after project award.

2. For repairs or services required on weekends, federal holidays or after normal working hours, the Contractor’s mechanic is required to check-in and check-out upon arrival with the COR.

3. For base access passes, the contractor shall coordinate via the COR to sponsor government access with Tripler Amry Medical Center/Army Garrison.

J. OVERTIME AND HOLIDAY PAY

1. Any overtime or holiday pay that may be entitled to Contractor personnel performing under this contract shall be the sole responsibility of the Contractor and shall not be billed to, nor reimbursed, by the Government.

K. PARKING POLICY

1. It is the responsibility of Contractor personnel to park only in parking areas designated by the COR. Parking information shall be provided by the COR. The VA shall not invalidate or make reimbursement for parking violations of Contractor's personnel under any circumstances.

L. TOBACCO POLICY

1. Contractor personnel are not allowed to use tobacco on the Department of Veterans Affair’s property.

M. CHANGES TO CONTRACT

1. Only those services specified herein are authorized. Before performing any service of a non-contractual nature, the Contractor shall contact the COR and Contracting Officer and identify the reason(s) for the additional work and/or service. All changes shall have prior written authorization from a VA Contracting Officer in the form of a written modification.

N. INVOICE REQUIREMENTS

1. Payments will be paid in arrears.

2. No advance payments will be authorized.

3. The Government shall pay the Contractor, upon the submission of a properly prepared invoice for prices stipulated in this contract for services and supplies delivered and accepted.

4. Payment of invoices may be delayed if appropriate field service reports are not completed and submitted as specified herein.

5. The invoice shall be itemized to include the following minimum information:

a. Invoice Number and Date

b. Contract Number

c. Purchase Order/Obligation Number

d. Date of service

e. Line-item from schedule of service associated with each charge

O. POST-AWARD PERFORMANCE CONFERENCE

1. The COR, Contract Specialist, or Contracting Officer may schedule a post-award performance conference with Contractor, if deemed necessary, for contract orientation purposes.

P. CONSTRUCTION SECURITY REQUIREMENTS

1. The General Contractor’s employees shall not enter the project site without appropriate badging. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with VA security requirements.

3. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that necessary security and or escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdowns.

4. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

5. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

Q. OPERATIONS AND STORAGE AREAS

1. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

a. Due to the challenges of providing a mobilization or laydown area that is near the work site. It is recommended that contractor plans to take home their tools at the each work day.

1. In the case of Tripler Army Medical Center not being able to approve a lay down area, all material and equipment (such as roll-offs, flooring, etc.) shall be coordinated with the COR to accommodate within the work area or adjacent VA owned spaces.

2. This includes parking for contractor employees and subcontractors.

2. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

3. The Contractor shall execute work so as to interfere as little as possible with normal functioning of the VA Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR.

4. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

5. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing and dates on which the Contractor intends to accomplish work in each specific area of site, building…