36C26126R0007 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0001 12-10-2025 640-26-112

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813

To all Offerors/Bidders

36C26126R0007

X

X X

Project Title: Replace Building 530 Gymnasium Floor Project Number: 640-26-112 Project LocationL VA Palo Alto Healthcare System. 3801 Miranda Ave, Palo Alto, CA 94304

This amendment is to respond to the RFI questions submitted.

The proposal due date remains the same on December 22, 2025at 15:00 Pacific Time.

All other terms and conditions remain unchanged and in full force.

Charee Harris Contracting Officer

RFIs Questions and Responses

RFI #1 – Please consider increasing the project duration from 60 calendar days to 180 days in consideration of the survey of existing conditions, submittal preparation & approval process, lead time of the flooring, moisture testing & acclimation of wood flooring, polishing and seal/ markings of finish flooring.

ANSWER: Project duration will remain at 60 days to minimize disruption to facility services as much as possible. Extension may be granted as necessary.

RFI #2 – In the scope of work - Task 2: Mold Removal. For bidding purposes, please provide square footage area to price for this scope of work so that all GC will be pricing same quantities.

ANSWER: Possible mold removal is 2,000 square feet.

RFI #3 - In the scope of work – Task 2: Mold Removal. It states this task is to be deducted alternate, Contractor shall bid the task separately. In the pricing schedule, it does not have another line item for mold removal as deduct alternate. Please clarify.

ANSWER: There will be no bid deduct this will be one price. All proposals should include the mold removal.

RFI #4- Please provide location of the staging/ laydown area sufficient to store VA equipment (i.e. gymnasium bleachers). Is VA providing a laydown/Temfacil area for contractors?

ANSWER: Staging/ laydown area will be adjacent to building 530. Staging/ laydown area is subject to change due to facility needs.

RFI #5- Please confirm that the source of the water leak has been repaired and the gymnasium is watertight. Or the source of the leak is only the re-fill station?

ANSWER: The source of the water leak has been shut off through an isolation valve. In house engineering team is finalizing leak repair.

RFI#6- Please confirm the gymnasium will be shut down and completely turned over to the GC including access to the 2nd floor? Note that there will be dust accumulation during performance of work.

ANSWER: Gymnasium will be partially closed during construction period. 2nd floor gate track will remain as equipment storage for recreational therapy. Note: Contractor shall maintain all Infection Control Risk Assessment (ICRA)construction perimeter requirements for the safety of VA Staff, Patient, and visitors.

RFI#7- Is water proofing required where the water station is located?

ANSWER: Yes, water proofing is required where the water station is located.

RFI#8- Will the VA consider replacement of the whole gym flooring instead of just the damaged ones?

ANSWER: The scope of work for this project includes a full replacement of the gymnasium floor & sub floor. Reference SOW.

RFI #9- can VA provide product info of the existing gym flooring so Contractor can match existing?

ANSWER: Only “Existing Gymnasium Floor Detail” can be provided. Flooring system product information could not be provided.

RFI#10- Please confirm that there will be no substrate repairs needed for this project (after removal of gym flooring for replacement) or does bidder need to include possible substrate repairs on their proposals.

ANSWER: No substrate repairs will be needed after removal of gym flooring.

RFI#11- Under Task 2: Mold Removal- the RFP noted that ‘This task is to be deduct alternate contractor shall bid the task separately’. Should this be excluded in the proposal since the Price/Cost Schedule is for 1 LS only?

ANSWER: There will be no bid deduct this will be one price. All proposals should include the mold removal.

RFI #12- Please advise if contractor can utilize the elevators for hauling of materials during construction. Elevator surfaces will be protected during use.

ANSWER: Contractors can utilize elevators for hauling of materials during construction with elevator surfaces being protected during use.

RFI #13- Will VA issue an Administrative NTP after award to cover duration for submittals and material lead times?

ANSWER: No administrative NTP will be issued.

RFI#14- The RFP documents included drawings /as-builts for electrical and mechanical, etc.

Please confirm there is NO Electrical, Mechanical, or Fire Alarm work for this solicitation.

ANSWER: No electrical, mechanical, or fire alarm work will be needed as part of this solicitation.

RFI#15- With the size of the project, can the superintendent have other duties such as SSHO and QC?

ANSWER: Due to the size of the project, the superintendent can have other duties such as SSHO and QC.

RFI#16- Is contractor allowed to store flooring materials in the gym (unoccupied areas) to limit frequent hauling of materials in and out of the building?

ANSWER: Contractor is allowed to store newly procured materials within project area to limit frequent hauling.

RFI#17- Is there an area in the facility where contractor can temporarily store the gym bleachers until completion of the project?

ANSWER: Staging/ laydown area will be adjacent to building 530. Staging/ laydown area is subject to change due to facility needs. Contractor is responsible for ensuring all stored materials are properly contained and protected throughout project duration.

RFI#18- The RFP noted that ‘the existing gymnasium floor has sustained significant damage due to a water leak that occurred within the facility. Prolonged exposure to moisture caused warping, buckling, and surface deterioration, resulting in unsafe playing conditions and reduced usability of the space.’- How extensive is the water leak, is this leak from other sources (roof leaks, utility lines, etc) or was it just from the leaking water/re-fill station?

ANSWER: The water leak source is on the supply line for the water re-fill station. In-house engineering service is currently addressing the leak.

RFI #19-RFP, page 9 of 52, Task 1 states to remove the existing bleachers. If the flooring replacement can be accomplished without the bleacher removal, can this requirement be waived, or should the offeror keep the cost for this task requirement in their offer?

ANSWER: If replacement of floor can be done without bleacher removal, requirement can be waived. Note bleachers must be protected from any construction activities and stored properly.

RFI #20-RFP, page 10 of 52, Task 2 (#3) states that the mold remediation under the floor shall be a Deduct Alternate and should be bid separately. The Price Schedule contains a line item for a total lump sum bid. Does the VA want the mold remediation under the floor to be bid as a Deduct Alternate and if so, will the VA provide a revised Price Schedule to enter the deductive amount?

ANSWER: There will be no bid deduct; this will be one price. All proposals should include the mold removal.

RFI #21- Will the VA confirm that there are no A/E design deliverables required for this project?

ANSWER: No A/E design deliverables are required for this project.

RFI #22-Will the VA provide an adequate staging area adjacent to the gymnasium for contractor materials, equipment, and dumpster?

ANSWER: Staging/ laydown area will be adjacent to building 530. Staging/ laydown area is subject to change due to facility needs. Contractor is responsible for ensuring all stored materials are properly contained and protected throughout project duration.

RFI #23- Specification Section 01 00 00, Part 1.12 seems to require the Contractor to employ a Registered Land surveyor for this project. Will the VA clarify if this will be a requirement for this project?

ANSWER: A registered land surveyor will not be required for this project.

RFI #24- Specification Section 01 00 00, Part 1.18-A, B, C requires the Contractor to install electric meters and pay for electricity used at the prevailing rates. Will the VA clarify if electric meters will be required for this project and if so, will the VA provide the current “prevailing rates”?

ANSWER: Electric meters are required to measure contractors usage, although prevailing rates do not need to be paid to VA.

RFI #25- Specification Section 01 00 00, Part 1.20-A requires a formal commissioning plan for a Section not included for this project. Will the VA clarify if formal commissioning will be required for this project?

ANSWER: Commissioning will not be required for this project.

RFI #26- Specification Section 01 00 00, Parts 1.24 & 1.25 requires the Contractor to construct and erect Construction and Safety signs. Will the VA clarify if these signs are required for this project?

ANSWER: Signs will be needed for construction area due to means of egress, operations, and safety of patients.

RFI #27- Will the VA clarify if the Contractor’s Site Supt., if duly qualified, may also serve in the roles of SSHO & CQC or will a separate individual be required for either of those two roles?

ANSWER: Due to the size of the project, the superintendent can have other duties such as SSHO and QC.

RFI #28- Will the VA clarify the ICRA Level required for this project?

ANSWER: ICRA level will be evaluated with Infection Control based on survey of construction space and is subject to change. ICRA level three or lower will be enforced throughout the project.

RFI #29- Specification Section 01 45 00, Part 3.4-A & C requires the Contractor to retain additional specialized individuals who must be present at all times during work in these individual’s specific area of responsibility. For this project, this requirement would mean the Contractor must retain an Architect (or Const. Professional with 5 years’ experience), and an Environmental Engineer, all to be present onsite during activities in their respective areas of responsibility. Since the hiring these Architects/Engineers, and having them onsite during any work taking place in their respective areas of expertise, will add significantly high costs to this project, will the VA clarify whether this will be a requirement for this project?

ANSWER: Only specialized QC and QC requirements are required for this project.

RFI #30- Specification Section 03 30 53 – CIP Concrete was included in the Specifications for this project. Neither the RFP Statement of Work no the Spec Section itself specify what concrete work is to be performed for this project. Will the VA clarify what concrete work, if any, is required for this project?

ANSWER: No additional concrete work will be completed as part of this project. Note:

Contractor is to ensure existing concrete is clean of any adhesives & mold as needed before new flooring installation.

RFI #31 – Is the existing flooring on the concrete floor or is it on the plywood?

ANSWER: Reference “Existing Gymnasium Floor Detail” provided with solicitation.

RFI #32 – Is the gym on the first floor?

ANSWER: The gymnasium floor is located on the basement floor of building 530.

RFI #33 – Are the gym equipment moved from the floor? Or the contractor needs to move the equipment?

ANSWER: All equipment besides bleachers will be relocated and stored by the VA.