36C26126Q0131 0001.docx

36C26126Q0131 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-07-2025 570-26-1-141-0007 None Department of Veterans Affairs VA Network Contracting Office (NCO) 21

Department of Veterans Affairs VA Network Contracting Office (NCO) 21

To all Offerors/Bidders

36C26126Q0131 11-05-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-12-2025 08:00 AM PST X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-12-2025 8:00 AM PST **

** This amendment is being issued to answer questions from prospective offerors.***

***Please see continuation pages regarding details for this amendment.***

Michael Alston Contracting Officer

1. Is this a new requirement?

· If not a new requirement, who is the incumbent and what is the contract number?

This is a follow-on requirement. The previous contract number is 36C26120P0947 and was awarded to HGS Engineering, Inc. for $199,965.70 for a base plus four option year contract.

2. Page 44 Can the government confirm if Clause 52.222-43 applies to the contract and, if so, provide an amendment with it selected?

FAR Clause 52.222-43 has been added and will be incorporated in the awarded contract.

3. Page 54 Section (d) Factor 2 – Price states, “The pricing information will consist of the price schedule that includes a flat monthly rate.” The Price Schedule B.2 on page 4 shows Unit price is EA for total number of samples. Will the government provide a Price Schedule showing a flat monthly rate as the Unit and 12 as the quantity or clarify if Offerors should provide pricing as shown in Table B.2?

Contractor offers shall be submitted in accordance with the CLINs as listed in the Price Schedule. Invoicing shall also reflect the CLIN unit pricing for samples collected and testing in a subject billing period.

4. Based on historical data, can the government indicate the approximate expectation of the number of off-cycle Legionella tests required each quarter to assist us in pricing as accurately as possible to provide the best value to the VA?

Unit pricing shall be provided for off-cycle laboratory testing of both legionella and HPC. The allocation shall be for 100 legionella tests and 50 HPC tests. Not all allocated quantities may be needed each year. Any unused tests will de-obligated at the end of each year.

5. Based on historical data, can the government indicate the approximate expectation of the number of off-cycle HPC tests required each quarter to assist us in pricing as accurately as possible to provide the best value to the VA?

Unit pricing shall be provided for off-cycle laboratory testing of both legionella and HPC. The allocation shall be for 100 legionella tests and 50 HPC tests. Not all allocated quantities may be needed each year, and any unused tests will de-obligated at the end of each year.

6. Can the government confirm the statement in the solicitation that the 73 samples for dental testing is to be done in full in a single day?

Affirmed. Dental testing shall be completed in full on a single day, prior to the clinics opening at 0700.

7. For the dental testing, what is the earliest time a collector can be on site to perform the collection prior to 7 am? Historically have all 73 samples been collected in this time frame?

Historically the sampling has started between the hours of 0400-0500 to complete the sampling by 0700.

8. Upon award, will quarterly Legionella and dental testing for FY26 Q1 be required or has this testing already been completed?

FY26 Q1 sampling is to be the first testing performed under the new contract. It must be completed before December 31, 2025.

9. Page 13, section 2.7.7 says Cultures found positive for any species of Legionella will be stored in a manner which will allow further levels of identification (DNA) as requested by the Government. Can the government indicate for how long positive cultures need to be retained?

Retain for 90 days.

10. Page 13, section 2.1.1 indicates sample reports are provided as Attachment B1, B2 and B3 but these were not provided, can the government please provide these if they will be examples of what is required of the contractor?

These documents are being provided in this solicitation amendment.

11. Page 11, Section 2.2.5 references the ANSI/AAMI ST108:2023 Water for the Processing of Medical Devices standard. Can the government please clarify its relevance to this solicitation and identify which services, if any, are expected to comply with this standard?

Off-cycle HPC samples may be collected and sent for testing from the facility’s pure water or utility water feeds within our Sterile Processing Service space which is governed by ST108 standards. Currently routine SPS pure water and utility water sampling is accomplished through the equipment owner which is leasing the pure water system to the VA under a separate contract.

12. For quarterly sample collection, can you please clarify if both Legionella and HPC sampling are expected to occur during the same 2-day collection period, or on separate dates?

Same 2-day collection period.

13. Can the government clarify Section 2,2.1 what is meant by “incidental engineering services”? What is expected of the contractor?

Incidental engineering services would be limited to consultative feedback based on the prevalence of testing results such as industry standard recommendations for changes to engineering controls, supplemental testing recommendations and similar recommendations when requested by the VA. These would not require supplemental site visits to the site. The selected contractor may be requested to join the facility’s quarterly water safety committee meeting remotely on occasion to answer requestions about the sampling and testing protocols and processes.

14. The document refers to 98 Legionella samples and 83 HPC samples per quarter. Are all sites pre-determined?

Yes, refer to the Attachment A for legionella sample locations. The 83 routine HPC samples is a maximum. In the event a dental chair is taken out of service and testing is not required, the quarterly count may be lower than 83. For all cases only the number of samples collected can be billed for, whether during quarterly sampling or off-cycle testing.

15. Are there any pre-flush or post-flush samples needed/specified?

Sample process must be accordance with the VHA Directive 1061 and ES-2019-001. Certain measurements such as temperature are collected post flush whereas the sample for legionella testing is first draw per the policy. The VA does not constitute this to be separate samples but rather represents a single sample for testing.

16. Will the government extend the Quote due date to allow time for questions and answers?

Yes. The quote due date has now been extended to November 12, 2025, at 8:00 AM PST.

See attached document: Attachment C1- Sample Quarterly Legionella Report_Redacted.

See attached document: Attachment C2- Sample Quarterly HPC Report_Redacted.

See attached document: Attachment C3- Sample Quarterly Industrial Water Report_Redacted.