662-25-201 SOW revised hemodialysis 29th July 2025.pdf

Statement of Work

Project Location: Building 203, Third Floor, Room 3A-48A Hemodialysis Department Department of Veterans Affairs 4150 Clement Street San Francisco, California 94121

Project Number: 662-25-201

Project Title:

Revision:

Demolition Hemodialysis Existing System (Preperation of Installation of Hemodialysis Water Treatment System)

Friday, 29th of July 2025.

Executive Summary:

The Department of Veterans Affairs San Francisco is shifting from using MAR COR CWP Dialysis Water System and replacing it with a new equipment B Braun USA Hemodialysis New Equipment Aquaboss Water Purification System.

The demolition contractor shall demonstrate a competent knowledge of how Hemodialysis systems work. Contractor shall remove existing systems, to provide a backup system, provide the pre-treatment components, all infrastructural utilities such as new ceiling panels, painting, utilities outage on new electrical requirement including Method of Procedures. Due to engineering maintenance staff constraints, all outages shall be done after working hours and or weekends. (Normal working hours 0700-1700)

Contractor shall follow the B Braun ME-1.5 drawing closely with color legend:

The Expanded Description of ME-1 Requirements are color code to depict the responsibility of the work:

** Type Color Black - BBraun responsibility.

** Color Blue - General Contractor and Plumber.

** Color Red – General Contractor and Electrician.

** Color Purple – General Contractor

Contractor shall provide all equipment, labor, materials, temporary systems while demolition of the current systems.

Working Hours for this Requirement: Monday-Saturday (1930 to 0500, Contractors shall commence cleaning from 0500 to 0545; 0600 the system is required back to operational status.)

Working Hours: Sunday is open for general contractors since no service from Hemodialysis is required.

The back up system shall include A Temporary Deionizer Tank (D.I) Solution while the water systems being exchanged.

Contractor shall provide all equipment, labor, materials, supervision, to perform the requirements of demolition to support with BBraun.

Connect all utilities including condensate piping, hot water piping, de-ionized water piping, air and drain piping, insulation, electrical power, and controls.

Paint entire interior room 3A-48.

Disposal of the existing Hemodialysis Equipment and auxiliary.

Install seismic bracing for carbon tanks, softener tank and brine tank on all BBraun manufacturer on equipment Aquaboss. Connect the “new station boxes” onto existing cabinets locate at each patient area next to Room 3A-48A. Provide disposal confirmation letter to the Contracting Officer Representative after completion of the disposal.

The area of construction is located within the main hospital in Building 203, Third Floor, Room 3A-48A. Special care is to be taken as related to impact surrounding clinical areas and utility outages with impact to patients in occupied areas. Noise, vibration, and dust control should be expected to be heavily managed with limitations strictly coordinated. For purposes if pricing, total labor effort should be assumed to comprise roughly 95% of labor outside of normal business hours.

Area Description:

The above project is situated in the Hemodialysis room of Building 203, third floor, room number 3A-48A. The room is permanently utilized to support patients at San Francisco Veterans Affairs Health Care, Division of San Francisco.

SCOPE OF WORK:

Contractor shall provide all equipment, labor, materials, supervision, tool to perform the requirements of demolition to support with B Braun manufacturer Hemodialysis New Equipment Aquaboss.

At the pre-conference meeting with Contracting Officer, Contracting Officer Representative, General Contractor shall provide a baseline project schedule with adequate detail of construction activities, including construction phasing.

*** A construction schedule and project milestone shall be required.

*** A dumpster debris is required, location of storing will decide by a Contracting Officer Representative (C.O.R).

*** All visits to the job site by bidders shall be invite by a Contracting Officer with an assistant of Contracting Officer Representative.

*** Floor Drain existing shall not demolished for wastewater discharge for pre-treatment Cascade.

*** Install for the work of B Braun USA shall be one set of water connectors (each set has two each) treated product, inside of the Biomed repair room, Room # 3A-48B (Building 203, third floor). In addition, there must be a water pressure gauge installed in-line next to the fittings. These critical components are necessary for the maintenance, repair, troubleshooting of the dialysis equipment and or machine which are supported by Department of Engineering Biomedical Group. The repair room 3A-48B will utilize the same loop supplying product water to all the dialysis machines throughout the clinic.

*** To avoid any interruption on sterilization process and shut-down, outage shall be done after 1930 Monday through Saturday, Sunday work (opens for contractor since Hemodialysis has no service).

*** To connect all plumbing chase by installing with continuous access either from the top or front along the entire length.

*** To connect all utilities including condensate piping, hot water piping, de-ionized water piping, air and drain piping, insulation, electrical power, and controls. Disposal of the existing Hemodialysis Equipment and auxiliary. Provide disposal confirmation letter to the Contracting Officer Technical Representative after completion of the disposal.

*** To paint entire interior room 3A-48.

*** To install a LAN connection (RJ 45) for analysis by network (if required by B Braun manufacturer)

*** To install seismic bracing for carbon tanks, softener tank and brine tank on all B Braun manufacturer on equipment Aquaboss. There are no requirements guidelines for Office of Statewide Health Planning and Development (O.S.H.P.D) by Manufacturer B Braun

*** To connect the “new station boxes” onto existing cabinets locate at each patient area (next to Room 3A-48A)

*** To provide Temporary Deionizer Tank (D.I) to prevent any failure in the Reverse Osmosis (R.O) ensuring Veterans Affairs patients receiving safe, clean water.

Deionization tanks will be used to produce AAMI / Dialysis quality water while the Reverse Osmosis (R.O) is down.

*** To power and plumbing utilities installed shall be in agreement with B Braun USA Manufacturer need to be located along with the pre-treatment components and a timeline of events.

*** Contractor shall install the transformer to be in Hemodialysis Water Room and shall provide with National Electrical Manufacturers Association (N.E.M.A) 3R rating standard.

First Disconnect Switch between Veterans Affairs breaker panel to transformer.

Second Disconnect Switch from transformer to equipment.

Note #17 shall be a 100 amperes required Disconnect Switch for the new transformer.

(ME-1.5 drawing dated January 13, 2023, #17 required Safety Switch to be 60 amperes)

Note #19 shall be 100 amperes installation (not 60 amperes as indicated on drawing ME-1.5 (29 KVA Transformer)

On ME-1.5:

Hardwiring to First Safety Disconnect Switch #18 and item #19 L1, L2, L3, Ground, Neutral using gauge

Note #24 Contractor shall provide 20 amperes Ground Fault Interrupted (G.F.I) Duplex Receptacle, surface or in wall mounting 24 inches from finished floor as designated on ME-1 (cross section spacing at G9, and G8) including outlets, shared 20 amperes Ground Fault Circuit Interrupted (G.F.C.I)

HEAT DISINFECTION SYSTEM:

Hot Rinse Smart 30:

To install 3 phases of 208 volt input, 400 volt output to HRS cabinet.

B Braun shall provide 29kVA (Smart 30) transformer, install by general contractor 3 Phase 208 volt input, 400 volt output to Hot Rinse Smart (H.R.S) cabinet.

Cabinet shall be wired directly by general contractor California Journeyman Electrician.

PHASE TWO START UP OF EQUIPMENT:

General Contractor shall provide at least 10 bags of salt and at least 1 drum of each acid concentrate on hand for rinse and equipment start up.

Shall provide Acid Concentrate for the distribution loops of – 100 gallons.

Shall provide sample product water for Association for the Advancement of Medical Instrumentation (A.A.M.I) analysis and cultures. It is a processing, refers to the evaluation of water quality to ensure it meets the standards for use in cleaning, rinsing, and sterilizing medical devices, to promote safety and device integrity.

Shall remove Dialog and Hemodialysis equipment drain hose and use station quick connect (secondary lines) to connect to product water.

Hermodialysis includes the dialysis machine, dialyzer (artificial kidney), bloodlines, dialysate, and other necessary supplies like needles, tubing, and disinfectants, used to filter blood outside the body when kidneys fail.

All electrical work contractor shall bear by general contractor:

Low Voltage Wiring for the remote alarm panel to a previous location.

Hot Rinse Smart Disconnect.

Pretreatment Connections Reverse Osmosis Disconnect

*** To provide a dumpster for removal and disposal all debris, old equipment.

*** To remove and replace with new ceiling panels on broken ones during renovation.

*** To replace if any drywall is damaged. Drywall shall be X type at least ¾” Medium Density Fibre Board on the walls. Submittal is required.

*** Utility outage shutdown and breaker panels installation shall walk with Contracting Officer Technical Representative and Engineering Maintenance Electrical Foreman.

Contractor shall not be allowed to open any electrical panel without Electrical Shop Forman.

Method of Procedure shall be clearly described by a general contractor to the minimum of: Clothing (arc flash switching suits to energized cables, circuits, energized conductors

On the day of the Outage Shutdown, contractor shall go over again with Engineering Maintenance Electrician Crew.

Equipment shall be impact to the stakeholders with proper back up procedures during the outage shutdown.

Electrical Panels of impact: What type of panel? Emergency or Life Safety?

Gloves Personal Protective Equipment by Occupational Safety and Health Administration (O.S.H.A) shall be 1910.137 recognized Class O (up to 1KV) to Class 4 (up to 36,000 volt) rubber equipment to be used on electrical outage and rating of electrical panel.

Project Attachments:

Attached map of Department of Veterans Affairs, Division San Francisco.

Deionizer Tank (D.I) Hemodialysis (H.D.U) Reverse Osmosis (R.O) Water Analysis, AAMI – Association Advancement of Medical Instrumentation

Project Duration:

90 days from Contracting Officer Notice To Proceed.

1st January 2025, Wednesday, New Year’s Day.

20th January 2025, Monday, Martin Luther King Junior (federal day off) 17th February 2025, Monday, George Washington’s Birthday (federal day off) 26th May 2025, Monday, Memorial Day.

19th June 2025, Thursday, Juneteenth.

4th July 2025, Independent Day.

1st September 2025, Monday, Labor Day.

13th October 2025, Monday, Columbus or People’s Day.

11th November 2025, Tuesday, Veterans Day.

27th November 2025, Thursday, Thanksgiving Day.

25th December 2025, Thursday, Christmas Day.

11 Federal holidays.

Project Liaison:

Contracting Officer will provide an certify Contracting Officer Representative.

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Access to the site will be available during normal working hours 0700-1700. To Request through Contracting Officer on the project to arrange site access.

Project Recycling and Disposal of Refuse:

Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and or disposed of off Government property.

All disposals shall be done in accordance with federal, state, and local laws and regulations and as specified in Section 01 74 19.

Project Technical Specifications:

The work shall conform to the attached specifications sections (as applicable) listed below, which form a part of these specifications and scope.

Sections Central Facility Management site: http://www.cfm.va.gov/TIL/spec.asp

01 00 00 General Requirements

01 3 01 33 23 Shop Drawings, Product Data and Samples.

http://www.cfm.va.gov/TIL/spec.asp VHAHONNewmaJ Cross-Out

01 74 19 Construction Waste Management

07 92 00

Demolition.

09 51 00

Firestopping

22 11 00

26 05 11

Project Security Requirements:

At no time will the vendor be in contact or have access to Department of Veterans Affairs sensitive information, procedures shall be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources

Project Training and Warranty:

Contractor shall provide labor, material and instruments for 12 months warranty from the date of acceptance “Certificate of Occupancy” by Department of Veterans Affairs San Francisco. All work shall be verified in pre final inspection with Contracting Officer Representative, Engineering Maintenance Shop, and B Braun.

All testing on equipment shall be done by B Braun USA Hemodialysis New Equipment Aquaboss Water Purification.

Note:

The project requires a subcontractor/general contractor with 15 years experience in the demolition of specialized medical equipment and removal of the temporary systems. There are several subcontractors that have this experience in the State of California that are recommended by BBraun to perform the required scope.

09 91 00 Painting

Common Work Results for Plumbing

Facility Water Distribution

Requirements for Electrical Installations.

Acoustical Ceilings Joint Sealants

02 41 00 07 84 00

22 05 00