36C26123R0107.docx

36C26123R0107 Attachments 36C26123R0107

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Renovate Food Nutrition Kitchen

PLACE OF PERFORMANCE

VA Palo Alto Health Care System 3801 Miranda Ave., Building 100 Palo Alto, CA 94304

NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLCITATION IS A TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Dawn Graham, Contract Specialist, dawn.graham2@va.gov

Project Title: Renovate Food Nutrition Kitchen.

Project specifications and all associated project documents shall be incorporated into the Task Order Bid Request which shall be posted electronically through https://sam.gov

Questions regarding this notice shall be submitted via e-mail to: dawn.graham2@va.gov.

Site Visit: A Site Visit is scheduled for Tuesday October 24, 2023, at 10:30 am PDT, at Building 100, lobby by revolving doors.

36C26123R0107

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

**Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26123R0107 X 640-24-1-5248-0001 640-22-100

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan Park

CA

95652 Department of Veterans Affairs VA Paolo Alto Health Care System 3801 Miranda Avenue Palo Alto

CA

94304 Dawn Graham 208-429-2038

Project Title: Renovate Food Nutrition Kitchen Project No. 640-22-100 Project Locations: Palo Alto Health Care System Building 100, Palo Alto, California

The Contractor shall provide all labor, materials, equipment, tools, and supervision required for the renovation of the Nutritional Food Service Kitchen in Palo Alto Building 100, 3801 Miranda, Avenue; Palo Alto, CA, In accordance with VAAR 836.204, disclosure of the magnitude of construction projects, the magnitude of construction for Project 640-22-100 is Between $2,000,000 and $5,000,000.

The NAICS code for this solicitation is 236220 Commercial and Institutional Building Construction with a small business size standard of $45 million.

Bid bonds, payment bonds, and performance bonds shall be required under this solicitation and any resultant contract.

Site Visit is scheduled for Tuesday October 24, 2023, at 10:30 am PDT. See section 52.236-27 Site Visit for details.

Requests for Information (RFIs) are due Friday, November 3, 2023, 10:00 am PDT

This project shall be completed within 240 day after Notice to Proceed (NTP).

The NCO 21 MACC Group 2 will be utilized to execute this construction project.

Offerors must be verified in the Veterans Small Business Certification (VetCert) when the offer is submitted and, if the apparent awardee, prior to award.

Wage Determination CA20230018 09/08/2023 applies to this solicitation.

VAAR Clause 852.219-75 needs to be completed when submitting offer; if not provided, offer will not be considered for award.

ten (10) X 52.211-10 X 14:00

PST

11-17-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

612MCP

Department of Veterans Affairs Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan

CA

95652 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

Renovate Food Nutrition Kitchen Project No. 640-22-100 Department of Veterans Affairs Palo Alto Health Care System Palo Alto, CA 94304

STATEMENT OF WORK

PROJECT TITLE: Renovate Food Nutrition Kitchen

PROJECT NO: 640-22-100

DATE: July 17, 2023

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: This construction project is to renovate Nutrition and Food Service Kitchen in VA Palo Alto, building 100 located at 3801 Miranda Avenue, Palo Alto California. See statement of bid items below for proposed architectural, mechanical, electrical, plumbing, and fire protection works and locations. Construction shall be occurred in phases to minimize outage period.

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Building 100, 3801 Miranda Ave, Palo Alto, California 94304.

C. PROJECT CONSTRAINTS: The contractor must follow interim life safety and infection control measures during construction, code compliance, and egress plans, and must coordinate all utility shutdowns with the contracting officer’s representative (COR). Contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be done in accordance with all laws, ordinances, building codes, rules and regulations applying to the work including but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations, and policies. Contractor shall work with COR to minimize construction impact to VAPAHCS daily operation at Palo Alto Division. Minimum project requirements are listed below.

D. PROJECT SCHEDULE: Period of performance for this project is 240 calendar days after the issuance of Notice to Proceed (NTP).

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives and applicable contract terms or conditions.

1. PROJECT BACKGROUND

1.1. The Nutrition and Food Services Kitchen in Building 100 was originally designed as a satellite kitchen to augment centralized food production at Menlo Park. Since then, food production has been decentralized with each division responsible for its own food production. There has been no major remodel at the Palo Alto kitchen since it was built in the mid-1990s. This construction project is to renovate the Dish Wash, Cart Wash, Freezer and Corridor Area in the Nutrition and Food Services Kitchen.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to renovate B100 Nutrition and Food Services Kitchen as shown in the drawings and specifications.

2.2. The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3. STATEMENT OF BID ITEMS

3.1. Renovate Nutrition and Food Service Kitchen work includes general construction, interior finishes, alterations, mechanical, electrical, plumbing, fire protection, fire protection, utility systems, phased construction, and certain other items as shown on in the Drawings and Specifications (Exhibits 1 and 2). Work includes but not limited to the following rooms or areas: Office EB-210, Dish Wash EB-220, Cart Wash EB-222, Dish Storage EB-285, Freezer EB-281, Receiving Area EB-270 and Corridors EB-C20, EB-C21, and EB-C22. The followings are minimum required work.

3.2. Office EB-210/Dirty Cart Storage EB-220A (+/- 118 GSF)

A. Demolish wall shared by Existing Office EB-210 and Dish Wash EB-220 to create new Dirty Cart Storage EB-220A.

B. Remove door including frame and hardware to Corridor EB-C02 and infill opening.

C. Remove power outlets.

D. Replace flooring, walls, and ceiling.

E. Full height solid surface wall paneling will replace the wall tiles in the Dish Wash EB-220 and new Dirty Cart Storage EB-220A.

F. Remove existing 3-compartment sink and replacement 3-compartment sink will be relocated to Dirty Cart Storage Room EB-220A (formerly EB-210).

G. Install wash sink agitator to 3-compartment sink.

H. Install food service equipment as shown in construction document.

I. The floor and walls have water damage due to heavy water use near the Dish Wash EB-220 and Cart Wash EB-222. Water intrusion is occurring regularly in adjacent offices creating mold in Room EB-210. Walls and Floorings between EB-210 and cart washroom are not watertight. The placement of the food cart wash area is directly adjacent to this room which is compromised with water intrusion due to porous finishes. Investigate and provide recommendation to remedy the water damage and intrusion.

3.3. Dish Wash EB-220 (+/- 674 GSF)

A. Demolish wall shared by Existing Office EB-210 and Dish Wash EB-220 to create new Dirty Cart Storage EB-220A.

B. Remove metal diamond plate wainscot.

C. Remove existing 3-compartment sink and replacement 3-compartment sink will be relocated to Dirty Cart Storage Room EB-220A (formerly EB-210).

D. Adjust/modify wall opening to Dish Storage EB-285 to accommodate new dishwasher equipment.

E. Replace door frames.

F. Replace flooring, walls, and ceiling.

G. Replace all walls damaged by water even if it expands beyond EB-220, EB-222, and EB-285.

H. Replace door frame shared with Corridor EB-C22.

I. New automatic doors, door frame, and automatic door hardware. Replace double door frame and replace doors capable of opening 180° without needing to be propped open.

J. Install automatic door recessed push button and recessed card reader.

K. Provide new door frame and new Flex Door share with Cart Wash EB-222.

L. Remove existing dishwasher and existing soiled ware table.

M. Install flight-type ware washer and vent duct risers.

N. Install soiled breakdown table, soak sink with agitator, and trough-style waste collector.

O. Install overhead dual-sided rack shelf.

P. Install handwash sink.

Q. Install upper and lower crash rails.

R. New stainless steel corner and/or end guards.

S. Install food service equipment as shown in construction document.

T. Investigate and provide recommendation to remedy the water damage, water ponding and water intrusion.

3.4. Cart Wash EB-222 (+/-128 GSF)

A. Remove equipment, create wall for new plumbing.

B. Removing existing strip curtain doors.

C. Replace cart wash equipment.

D. Replace eye wash station and design with hard piping is in the walls.

E. Replace flooring, walls, and new gypsum board ceiling.

F. Replace all walls damaged by water even if it expands beyond EB-220, EB-222, and EB-285.

G. Relocate existing wash equipment.

H. Install hose reel.

I. Install emergency shower.

J. Replace eyewash station with in-wall hard piping and dedicated drain.

K. New suspended gypsum board ceiling system including all gird components and hangar wire.

L. Replace door frames and provide new flexible strip curtains at openings shared with Dish Wash EB-220 and C Cart Depot EB-224.

M. Remove metal diamond plate wainscot.

N. Install upper and lower crash rails.

O. New stainless steel corner and/or end guards.

P. Install food service equipment as shown in construction document.

3.5. Dish Storage EB-285 (+/- 191GSF)

A. Replace flooring, walls, and ceiling.

B. Replace all walls damaged by water even if it expands beyond EB-220, EB-222, and EB-285.

C. Replace door frame and provide new flex curtain door shared with Corridor EB-C22.

D. Remove metal diamond plate wainscot.

E. Install upper and lower crash rails.

3.6. Freezer EB-281

A. Replace freezer door with sliding door with lock and manual open on the inside.

B. Remove existing insulated walls, ceiling, and door.

C. Remove existing fan coil unit.

D. Remove existing floor and subfloor to a depth of 7”. Resulting recess to be smooth, square, flat, and level.

E. Install food service equipment as shown in construction document.

F. Replace (2) evaporator coil “A”. Match new with existing compressor.

G. Remove (2) evaporator coil “B” and remount.

H. Replace flooring.

3.7. Receiving Area EB-270

A. New automatic doors, door frame, and automatic door hardware.

B. Install automatic door recessed push button and recessed card reader.

C. Replace flooring, walls, and ceiling.

D. Remove metal diamond plate wainscot.

E. Install upper and lower crash rails.

F. New stainless steel corner and/or end guards.

3.8. Corridors EB-C20, EB-C21, and EB-C22

A. New doors, door frames and door hardware for rooms HAC EB-272, Office Storage EB-274, and Menu San. Supply EB-280.

B. Replace flooring, walls, and ceiling.

C. Remove metal diamond plate wainscot.

D. Install upper and lower crash rails.

E. New stainless steel corner and/or end guards.

3.9. Architectural

A. Complete removal of all the interior finishes including the floor tiles, the wall tiles, and the acoustic tile ceiling system.

B. Replace flooring, walls, and ceiling.

C. New resinous flooring and wall based will replace existing tile floor.

D. New washable acoustic ceiling tile system will replace the existing ceiling.

E. All new exposed gypsum board walls and ceilings will be painted with high build epoxy paint.

F. Interior signage will be removed and replaced with new signs.

3.10. Mechanical

A. Mechanical work shall include the replacement of existing registers and diffusers throughout the area of work. Testing and balancing shall be completed on the systems within the associated area of work.

B. Work shall include disconnecting existing steam piping and connections from the main steam pipes within the ceiling. New Steam piping shall be provided to the new dishwashing system. Steam regulating values and traps shall be provided for the new system. All associated control valves shall be installed to ensure a complete and operational system.

C. The existing dishwasher exhaust shall be demolished up to the main exhaust duct above the ceiling. Provide exhaust ductwork for new dishwasher. Ductwork shall be stainless steel and connect to the existing main exhaust duct above the ceiling. Provide connections to the new dishwasher per manufacturer’s installation requirements.

D. All valves and connections shall be sized adequately to fit the provided dishwasher. Additional connections shall be provided as needed.

E. Remove and store existing freezer fan coil unit as shown on drawings for future reinstallation. Connections to the fan coil units located with the walk-in freezer shall be disconnected. The refrigerant shall be reclaimed prior to disconnection. After the completion of work on the walk-in freezer the fan coil unit shall be reconnected, and refrigerant shall be charged.

F. Refer drawings and specifications for work requirement.

3.11. Electrical/Special Systems

A. All existing endpoint devices on associated modified walls and ceilings are to be removed and replaced, including but not limited to switches, receptacles, speakers, fire alarm, etc. Lighting fixtures and egress lighting in the associated areas of work are to be replaced.

B. Existing connections to the dishwasher and wash table shall be demolished to the source panelboard. For all new installations, including but not limited to the dishwasher, wash table, triplex sink grinder pump, means of disconnect shall be provided per manufacturer installation requirements.

C. Provide connections for all temporary equipment including freezers and dishwashing station. Connections and means of disconnect shall be provided per manufacturer’s requirements. Additional survey required to verify associated connections for temporary dishwashing station.

D. Refer drawings and specifications for work requirement.

3.12. Plumbing

A. Remove associated plumbing connections for all demolished fixtures. Provide connections to newly installed or relocated fixtures. Fixtures shall be installed including eye wash, sinks, and retractable hose.

B. Plumbing connections associated with the dishwasher and wash table that are to be demolished shall be removed. Connections shall be provided for new dishwasher and wash table.

C. Provide connections for all temporary equipment including temporary dishwashing station. Connections to the dishwashing station shall be provided per manufacturer’s requirements. Additional survey required to verify associated connection locations.

D. Refer drawings and specifications for work requirement.

3.13. Fire Protection

A. The existing fire protection system is to remain. Contractor shall ensure that the fire protection systems are protected throughout the duration of construction.

B. Remove and preserve existing equipment for future reinstallation as shown in construction drawings.

C. Refer drawings and specifications for work requirement.

3.14. Phasing Plan

A. The intent of the phasing for this construction is to minimize outage periods. Phasing shall be completed per the Contract Documents. Contractor shall submit phasing plan for approval by AE and VA COR. Construction and ICRA barriers shall be provided throughout construction per Contract Documents.

3.15. Swing Space and Trailer Rentals

A. Contractor to provide temporary trailer rentals for (1) Semi-Wash Trailer, (1) Cart Wash Trailer, (2) walk-in cooler/freezer trailers, and ADA ramp w/ decking and stair.

B. Trailers will be delivered and installed in loading docks in accordance with the construction document.

C. Nutrition kitchen must maintain operation during construction. Phase construction to avoid any Nutrition Kitchen operation outage if necessary.

3.16. General

A. General Contractor shall provide all labor, materials, and equipment to successfully complete the scope of this project.

B. General Contractor shall conduct work in phases to minimize impacts to Building 100 operation. Contractor to submit detail phasing plans for approval. See Exhibit 1 for AE suggested phasing plan.

C. General Contractor shall develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction.

D. General Contractor shall maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient, and visitors. See Infection Control Risk Assessment below for requirements.

E. General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements.

F. General Contractor shall develop a plan detailing project specific fire-safety measure.

G. General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan.

H. General Contractor’s employees shall not enter the project site without appropriate badge obtained from VA police. Personal effects may also be subject to inspection when entering or leaving the project site.

I. All temporary construction partition must meet fire-safety requirements.

J. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70.

K. Means of egress shall not be blocked.

L. Egress routes for construction work must be maintained free and unobstructed.

M. Contractor shall provide and maintain fire extinguishers in construction areas and temporary storage areas.

N. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

O. All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements.

P. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25. See Utility Shut down below for requirements.

Q. Prevent accidental smoke detector operation.

R. Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit.

S. Maintain all construction permit visible and updated as required by the VAPAHCS Safety Office and Infection Control Department.

T. Prohibit smoking in VA Property.

U. Dispose of waste and debris from building daily.

V. Follow all additional requirements as specified in the VAPAHCS.

W. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification Section 01 35 26 Safety Requirements.

3.17. Scheduling, Phrasing, and Working Hours

A. The contractor shall be required to perform construction operations during time frames approved by the hospital. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor, and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and may require to be split into sub-phases.

B. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

C. Hours of Work: The contractor will perform work from 7:00am – 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which includes New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

D. Special time arrangements can be made by contacting the COR. No work shall be performed before 7:00am due to local noise ordinance. Should emergency service be required during business hours, contract will coordinate with the COR. Contractor will abide by all station policies when on site.

E. See 7.2 Construction Administration for Project Schedule and Schedule of Values (SOV) submittal requirements.

3.18. Project Duration

A. Project construction must be completed in no more than 240 calendar days from Notice to Proceed (NTP).

B. Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP.

Construction

3.19. Qualifications

A. The contractor shall be bonded and licensed in the state of California.

B. The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

4. SPECIFICATIONS AND DRAWINGS

4.1. Specifications and Drawings. After award of contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government.

4.2. As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative as per paragraph 1.12 of spec section 01 00 00.

5. COMPLIANCE WITH CODES AND STANDARDS

5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

ADDITIONAL CONSIDERATIONS

5.2. Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

5.3. Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing construction work.

5.4. Utility shutdowns: The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 15 working days advance notice to coordinate with facility. Major utility shutdown will require 45 working days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice of no less than 20 working days:

A. Electrical systems shutdown including normal or emergency power.

B. Chill water shutdowns: HVAC, chillers, and boiler/steam generation.

C. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office.

5.5. Interim Life Safety Measures (ILSM): Contractor shall coordinate with the COR, VA Safety Officer, VA Infection Control to comply with any ILSM requirement during construction. ILSM will include the following, at a minimum:

A. Ensure exits provide an unobstructed egress. Buildings or areas under construction must maintain escape routes for construction workers at all times.

B. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

C. Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

5.6. Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class III Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE-18-63 (Exhibit 3).

5.7. Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

5.8. Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

5.9. Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

5.10. Station Operations: The contractor shall generally perform all on-site visitation and work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR.

5.11. For any activity that impacts to the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities afterhours or on the weekends.

5.12. Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

5.13. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction.

5.14. Ensuring that the equipment staging or laydown areas, if applicable, comply with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR.

5.15. Contractor shall coordinate with the COR and comply all VA and local COVID-19 safety requirements.

6. COORDINATION AND EXECUTION.

6.1. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

B. Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

6.2. Construction Administration

A. Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

B. Schedule of Values (SOV). The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

C. Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

D. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

E. Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

F. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

7. ABBREVIATIONS AND ACRONYMS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS

PART I. GENERAL

This requirement is being solicited utilizing the procedures outlined in FAR 16.505 Ordering. The Government intends to solicit to all VISN 21 Group 2 MACC Awardees thereby providing Fair Opportunity as required by FAR 16.505 (b) Orders Under Multiple Award Contracts.

The Government intends to award, without conducting discussions, to the Offeror proposing the best value to the Government. Offers will be evaluated and an award made based on price only. The Government reserves the right to conduct discussions if the Contracting Officer later determines that that is necessary.

INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Requests for Information (RFIs) / Questions regarding this TOPR shall be submitted in writing in Word format via electronic mail to dawn.graham2@va.gov by no later than Friday, November 3, 2023, 10:00 AM Pacific Time. RFIs/Questions shall reference the drawing/detail and/or the specification section including paragraph number. Verbal queries will not be entertained. Responses to the properly submitted questions will be provided in the form of an Amendment.

PART II. EVALUATION FACTORS AND BASIS OF AWARD

BASIS OF AWARD

The contract resulting from this solicitation will be awarded to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government, considering price only.

The CO's responsibility determination will include a review of the Offerors' Safety/EMR and past performance records, including, but not limited to, CPARS, OSHA and EPA records.

PART III. TASK ORDER PROPOSAL REQUEST (TOPR) EVALUATION CRITERIA Price only:

(a) The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. Attachment B - Price Breakdown sheet information will be used, if necessary, to assist the Government in performing the price evaluation described above.

Price will be the only evaluation factor in accordance with FAR 15.404-1(b).

(b) Contractors shall complete and submit Attachment B - Price Breakdown sheet with offer; and shall enter the total project price in block 17 of SF 1442.

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

The following documents shall be included in your offer submission:

· Completed and signed SF 1442 Offer page, with amount entered in block 17.

· Acknowledgment of all amendments, either by entering data in block 19 of SF 1442, or by completing blocks 15a, b and c of SF 30 Amendment and attaching to SF 1442 Offer page.

· Completed Attachment B - Price Breakdown sheet.

· Completed and signed Attachment C - Contractor Certification re: Safety and Environmental, including EMR and insurance carrier supporting documentation.

· Completed and signed VAAR 852.219-75.

Offerors are responsible for ensuring and verifying their price and all required documents are accurate, current, complete, and submitted in SAM.gov or via email by the due date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a non-responsive offer.

The VA will NOT pay any contractor or subcontractor for any cost incurred in the preparation and submission of the contractor's offer.

2.1 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.2 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— October 24, 2023; 10:30 am PDT

(c) Participants will meet at— Building 100, lobby by revolving doors (End of Provision)

2.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 240 Notice To Proceed (NTP). The time stated for completion shall include final cleanup of the premises.

(End of Clause)

2.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

2.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award…