36C26123R0014_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26123R0014

X 02-22-2023

640-23-1-5281-0005

640A0-22-903

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Proposals have been authorized to be sent electronically to Charee Harris as follows: charee.harris@va.gov and Nicole Renfrew:

nicole.renfrew@va.gov Charee Harris 775-788-5511 Project: 640A0-22-903, Repair Steamlines NAICS Code: 237990 - Other Heavy and Civil Engineer Construction Small Business Size Standard: $45M In accordance with 836.204, Magnitude of Construction is between $500,000 and $1,000,000.00

Project Description: This project is to repair steam tunnels at the Menlo Park Campus.

Place of Performance: VAPAHCS, 795 Willow Road, Menlo Park CA 940205.

A single organized site visit for this RFP is scheduled as follows:

-- Date: March 1, 2023 -- Time: 9:30 AM Pacific Time -- Location: VAPAHCS, 795 Willow Road, Building 334, Menlo Park, CA 94025.

Bid, payment and performance bonds are all required under the RFP and any result contract.

In accordance with established public law, all offerors are required to be registered and current in System for Award Management (SAM), the official website at https://sam.gov/SAM/.

This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under public law 109-461.

Resultant contract will be awarded in accordance with FAR Part 15 -- Contracting by Negotiation.

Contractor shall comply with subcontracting limitations as defined in 13 CFR 125.6.

Wage Determination CA20220018 dated 12.16.2022 applies.

Period of Performance is 180 Days.

X X

52.211-10 X

(1) emailed 10:00

PDT

03-24-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada HealthCare System 975Kirman Avenue Reno NV 89502

Department of Veteran Affairs FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Charee Harris Contracting Officer NCO 21

Table of Contents

SCOPE OF WORK

PROJECT #640A0-22-903

“Replace Underground Steam Lines”

1. General Intent

1.1 The contractor shall provide all tools, materials, supervision, other items, and services necessary to provide a complete turnkey replacement of the outdated, leaking and energy deficient steam lines in two (2) separate locations at the VAPAHCS Menlo Park Division 795 Willow Road Menlo Park, CA 94025. (see attachments)

1.1. The contractor shall perform to the standards of this contract. This project shall take no longer than 180 days from the notice to proceed to complete.

1.2. This project encompasses underground work on the existing steam supply & condensate return system for building domestic hot water and space heating (HVAC) to direct patient care areas.

1.3. This project shall be coordinated with the appointed COR (Contracting Officers Representative) to ensure minimal interruption to DIRECT PATIENT CARE.

1.4. Contractor shall abide/ follow all current accepted/ applicable codes, standards, practices, and policies in use at the VAPAHCS at the time of the notice to proceed. In the event of overlapping or conflicting codes, standards etc. the COR is the authority having jurisdiction (AHJ) having the final decision, work shall continue at no additional cost to the government.

2. Summary of Major Tasks.

2.1. The contractor shall survey the existing condition of roadways, walkways, patios, landscaping, vegetation etc. in each work locations and provide pictures of the surveyed areas of work to the project COR before beginning work. Contractor shall restore all locations back to the original site condition and minimize excavation/ exposure. Due to patient privacy concerns no pictures shall be taken without the Contracting Officers written approval and taken in the COR’s presence.

2.2. Contractor shall provide a detailed and expanded contract schedule per specification 01 00 00 General Requirements to the CO as an evaluation factor and resubmit an updated copy after award to the COR.

2.3. Contractor provides all material submittals for prior approval to COR before actual purchase.

2.4. The contractor shall identify all existing underground utilities i.e., electrical, natural gas, water, Fire Protection, sewer, communications systems etc. before work begins in the work areas.

2.5. Contractor shall provide shop drawings of new steam pipe installations.

2.6. Contractor shall Saw-cut and remove existing asphalt/ pavement, concrete walkways/ patios and existing (old) steam piping etc. as needed. Disposal of materials is at the contractor’s expense.

2.7. Backfill trenches and compact the dirt to 95% compaction in roadways and 75% compaction in planter beds, reuse of dirt shall be permitted.

2.8. Contractor shall be responsible for maintaining safe work conditions to include but not limited to traffic control, trenching/ trenches, steam lines and manholes etc. Open trenches, welding etc. shall be protected from patients, staff, visitors, and vehicle traffic at all times.

2.9. Open trenches shall be covered with the appropriate material and area left in a clean safe condition at the end of each workday.

2.10. All manhole penetrations shall be sealed and watertight.

2.11. Contractor shall provide a weekly summary report of completed and projected tasks. Format to be approved by COR.

2.12. Contractor shall be required to attend the standard VAPAHCS shutdown safety meeting held at the Palo Alto Division Building 6 conference room number C-341 @ 1:00pm on the Friday before each and every shutdown.

2.13. Contractor is responsible for safely securing the work site during and after-hours, on-site security is not required.

2.14. Contractor shall provide traffic detour signage as required when closing roadway or walkways for each location, signage and posting plan shall be submitted to the COR for review and approval prior to posting.

3.0 Summary of the Scope of Work

3.1. Location #1 Remove and Replace approximately five hundred (500) linear feet of 2” condensate return piping between manholes 2-9 and 2-10. Work process is in the road between building 303 and 332 on Shoppe Lane. This section of steam line is beneath the existing road and will require road closure and pedestrian protection.

3.2. Location #2 Remove and Replace approximately one hundred (100) linear feet of 3” high pressure steam supply and 2 ½” condensate piping between manholes 2-1 and 2-0. NOTE Loading dock of Building 331 will be inaccessible.

3.3. Replace all excavated fill, base, road, and sidewalk removed for access to the lines per the applicable specifications and standards.

4.0 Quality Control

NOTE: Loud noise such as operating heavy equipment, vehicle traffic, asphalt/ concrete cutting etc. shall not be permitted between the hours 7:00am – 8:00am Monday thru Friday.

8.0 Contracting Officer Representative (COR)

9.0 Definitions and Acronyms used in SOW

TBD To Be Determined

10.2.10. Operations and Storage Areas will be confined to areas designated by the COR or approved in writing by the COR. The Government will not be responsible for tools, equipment or other materials left or stored on Government facilities, unless exceptions are provided in the contract.

10.2.11. Utilities. The VA will provide utilities in the facility and will be available for the Contractor to use in the performance of the contract. The Contractor shall exercise conservation practices. The Contractor is expected to turn off water faucets or valves after use. The Contractor is required to utilize GFCI protectors with all plugged in equipment. The Contractor is required to hardwire temporary power distribution boxes when large electrical loads are required to prevent tripping breakers and interrupting service.

14.0 Deliverable Schedule

Page 1 of Page 1 of

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION B PRICE SCHEDULE

CLIN 0001 – Project Replace Steam Tunnels $____________________________

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PROPOSAL SUBMISSION:

The following documents are to be included in the Request for Proposal (RFP) submission:

One (1) original completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) fully completed Supplemental Price Breakdown by Division Sheet

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

One (1) original completed/signed SF 24 Bid Bond (scanned PDF is acceptable for email, with original wet signature original due to the Contracting Officer within 3 calendar days after closing).

One (1) Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the price proposal are to be sent to arrive on or before the due date/time at the following email address:

Proposals have been authorized and are to be sent by email to Charee Harris, charee.harris@va.gov Solicitation number and title must be in the title of the email. Faxed quotations are not permitted.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written Request for Information (RFI) utilizing the RFI Form included in this RFP, which is to be sent via email to charee.harris@va.gov. See RFI form for specifics.

RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned.

Deadline for submission of RFIs for this solicitation is March 15, 2023, at 10:00 AM PDT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

PROPOSAL DUE DATE SCHEDULE:

Proposal volumes and the electronic copy are due by the date and time set for the receipt of quotations shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Proposals received after March 24, 2023, at 10:00 AM PDT may be rejected.

Any exception to the terms and conditions of this RFP will result in a nonresponsive quotation.

Failure to provide a definitive price or conditioned price will result in a nonresponsive quotation. Receipt of a Price Quotation must be in accordance with terms and conditions of this RFP. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a quotation may be determined nonresponsive.

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BID GUARANTEE:

A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

PERFORMANCE & PAYMENT BONDS:

In accordance with FAR 28.102-1 and Contract Clause 52.228-15, offerors are reminded that any award amount over $35,000 shall require a Payment Bond (or other acceptable protection – see clause FAR 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 calendar days after award.

LIQUIDATED DAMAGES: N/A

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: CA20200018 12/16/2022 PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their quotation.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their quotation or construction is complete and up to date.

BRAND NAME OR EQUAL:

The RFQ may include the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. This is an extremely long, detailed, and comprehensive RFQ, including all specifications and drawings. Please note that, wherever a brand name is cited, contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government inspection at any time and Government direction for replacement of materials or equipment by the Contractor at no increase in contract price or time.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made unless the contractor is registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

ADDITIONAL VETBIZ INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the VIP database.

3. A joint venture may be considered an SDVOSB or VOSB concern if,

a. At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

b. Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

c. The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

d. The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103 Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VIP database (to insure apparently successful offeror is a verified Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately.