36C26122R0083.pdf

NCO 21 MACC

GROUP 2

TASK ORDER PROPOSAL REQUEST

Renovate Building 7 for Spinal Cord Injury Unit

PLACE OF PERFORMANCE

VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto, CA 94304

NOTICE TO VETERANS INTGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLCITATION IS A TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Samantha Henderson, Contract Specialist, samantha.henderson@va.gov

Project Title: Renovate VAPAHCS Building 7

Project specifications and all associated project documents shall be incorporated into the Task Order Bid Request which shall be posted electronically through https://sam.gov

Questions regarding this notice shall be submitted via e-mail to: samantha.henderson@va.gov.

Site Visit: A Site Visit is scheduled for Tuesday, November 1, 2022 at 2:00 PM PST

The following firms are eligible for award of the resulting task order:

MACC GROUP 2

Acierto, LLC Hawk Contracting Group 2053 North 2000 West P.O. Box 490 Farr West, UT 84404 Montrose, CO 81402

Bexar Advanced Solutions Group Patriot Construction 47 E. Crestwood Road 4646 Qantas Lane Kaysville, UT 84037 Stockton, CA 95206

Dsquare Construction Saw-Greenland JV 107 W. Sahuaro Street 2625 Production Road Tucson, AZ 85705 Virginia Beach, VA 23454

ESA South, Inc. Sergent Mechanical 1681 Success Drive 1617 Pacific Avenue Cantonment, FL 32533 Oxnard, CA 93033

Ground Level – Overaa Joint Venture West Point Contractors 5013 Forni Drive 2915 E. Weiding Road Concord, CA 94520 Tucson, AZ 85706

**Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

3 28

36C26122R0083

X

10-19-2022

640-23-1-5217-0001

640-14-123P

36C261

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto CA 94304

Submit Offers via SAM.gov or via email to samantha.henderson@va.gov

Samantha Henderson samantha.henderson@va.gov

Project Title: Renovate Building 7 for Spinal Cord Injury Unit Project Number: 640-14-123P Project Location: VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304

The Contractor shall provide all labor, materials, equipment, tools, and supervision required to renovate and upgrade A, D, E and F Wings in Building 7.

In accordance with VAAR 836.204, disclosure of the magnitude of construction projects, the magnitude of construction for project 640-14-123P is between $2,000,000.00 and $5,000,000.00.

The NAICS code for this solicitation is 236220 with a small business size standard of $39.5 million.

Bid bonds, payment bonds, and performance bonds shall be required under this solicitation and any resultant contract.

Site Visit is scheduled for Tuesday, November 1, 2022, at 2PM. See section 52.236-27 Site Visit for details.

Requests for Information (RFIs) are due Wed, November 9, 2022, by 2PM and must be emailed to samantha.henderson@va.gov.

This project shall be completed within 365 calendar days from issuance of Notice to Proceed (NTP).

The NCO 21 MACC will be utilized to execute this construction project.

Offerors must be verified in the VA Vendor's Information Page (VIP/VET BIZ) when the offer is submitted and, if the apparent awardee, prior to award.

10 365

X X 52.211-10

X 10

SAM.gov or email 2PM

11-21-2022

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto CA 94304

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Charee Harris Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR

REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

1. PROJECT DESCRIPTION

2. PROJECT LOCATION:

3. PROJECT CONSTRAINTS

4. PROJECT SCHEDULE

5. PROJECT BACKGROUND

6. PROJECT PURPOSE AND DESCRIPTION

7. STATEMENT OF BID ITEMS

8. SCHEDULING, PHASING, AND WORKING HOURS

9. PROJECT DURATION

10. QUALIFICATIONS

11. SPECIFICATIONS AND DRAWINGS

12. COMPLIANCE WITH CODES AND STANDARDS

13. ADDITIONAL CONSIDERATIONS

14. COORDINATION AND EXECUTION

15. ABBREVIATIONS AND ACRONYMS

INSTRUCTIONS TO OFFERORS…………………………………………………………………….16

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)…………..18

VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (OCT 2020)

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021) .22

52.219-14 LIMITATIONS ON SUBCONTRACTING (SEP 2021)

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE

OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION (OCT

2020)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) ...27

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (NOV 2021……28

ATTACHMENTS………………………………………………………………………………………..28

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

STATEMENT OF WORK

PROJECT TITLE: Renovate Building 7 for Spinal Cord Injury

PROJECT NO: 640-14-123P

PROJECT TYPE: NRM

DATE: June 1, 2022

EXECUTIVE SUMMARY

1. PROJECT DESCRIPTION: Veterans Affairs Palo Alto Health Care System (VAPAHCS) is procuring construction service to renovate A, D, E and F Wings of Building 7 (B7) at the Palo Alto Division (PAD) as required by Statement of Work, Specification, Exhibits herein under.

2. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD), Building 7 (B7) at 3801 Miranda Avenue, Palo Alto, CA 94304

3. PROJECT CONSTRAINTS: The contractor shall follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the Contracting Officer’s Representative (COR) during period of performance. Contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be performance in accordance with all laws, ordinances, building codes, rules and regulations applicable to the work, including Department of Veterans Affairs (VA), Federal, State, County, City, Industry, design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to daily operation of VAPAHCS at PAD. Minimum project requirements are listed below.

4. PROJECT SCHEDULE: Period of performance for this project is 365 calendar days after the issuance of Notice to Proceed (NTP).

Renovate Building 7 for Spinal Cord Injury

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this Statement of Work (SOW), as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California, all in accordance with this statement of objectives and applicable contract terms or conditions.

5. PROJECT BACKGROUND

Building 7 (B7) E Wing is slated for demolition in the near future (Under separate contract). In preparation of the demolition, the displaced E Wing functions will be relocated, re-configured and renovated to adjust to the changes within the remaining portions of B7.

6. PROJECT PURPOSE AND DESCRIPTION

The intent is to select a qualified contractor to provide all labor, materials, tools, equipment to renovate and upgrade A, D, E and F Wings in Building 7 in accordance with the project Bid Set (Exhibits 1, 2, 3 and 4).

The contractor shall be knowledgeable of all national, state and VA healthcare standards, VA design guides and VA policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

7. STATEMENT OF BID ITEMS

A Wing:

The scope of work in A Wing (EST. 5,600 SF) includes the demolition of the existing Polytrauma Therapy Office, Polytrauma Therapy Treatment, Polytrauma Kitchen, Quiet Room and (5) Offices by renovating the space to Bone Density, Conference Room, Exercise Physiology, Staff Lounge, (2) Toilets, (3) Offices, and ADL Apartment. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, patient lifts and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2).

D Wing:

The scope of work in D Wing (EST. 8,300 SF) includes the demolition of the existing Activity Center, Lunch Room, Nurse Station, Conference Room, Kitchen, Med Room, Supply Room, Linen Room, Patient Laundry, (7) Restrooms, and (4) Patient Rooms by renovating the space to Therapy Gym, Activities of Daily Living (ADL) Training Kitchen, ADL Training Bathroom, Therapist Office, Quiet Room, (2) Offices, Alcove, Dirty Utility Room, OT Assistive Tech Lab, Therapy Equipment Storage, and Storage. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, patient lifts and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2).

E Wing:

The scope of work in E Wing (EST. 2,800 SF) includes converting the existing PT/OT Therapy and Exercise Physiology Lab by renovating the space to Outpatient Therapy, Therapist Office, Quiet Room, Home Care Office, and Home Care Storage. The walls, ceilings, interior finishes, electrical, HVAC, plumbing, and equipment will be upgraded to meet the renovation work requirements. This work shall include architectural, structural, mechanical, plumbing, and electrical. Refer to project Bid Set (Exhibits 1 and 2).

Wing F:

Limited scope of work at the Upper Extremity Exam Room (F137) to remove and salvage ceiling and fixtures for patient lift installation only. Existing fixtures, millwork and finishes to remain. This work shall include architectural, structural, mechanical, and electrical. Refer to project Bid Set (Exhibits 1 and 2).

General:

The walls, ceilings, interior finishes, electrical, HVAC, plumbing, and equipment will be upgraded to meet the requirements of the renovation work. This work shall include but not be limited to architectural, structural, mechanical, plumbing, and electrical. In general, the project is primarily an Architectural, Mechanical, Plumbing, and Electrical project with very minor structural scope if deemed necessary when adding patient lifts. All exterior walls and structural slabs and columns are existing to remain.

General Contractor shall provide all labor, materials and equipment to successfully complete the scope of this project.

General Contractor shall conduct work in phases to minimize impacts to Building 7 operation. Contractor to submit detail phasing plans for approval. See Exhibit 1 for A/E suggested phasing plan.

General Contractor shall develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction.

General Contractor shall maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient and visitors. See Infection Control Risk Assessment below for requirements.

General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements.

General Contractor shall develop a plan detailing project specific fire-safety measure.

General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan.

General Contractor’s employees shall not enter the project site without appropriate badge obtained from VA police. Personal effects may also be subject to inspection when entering or leaving the project site.

All temporary construction partition must meet fire-safety requirements.

Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70.

Means of egress shall not be blocked.

Egress routes for construction work must be maintained free and unobstructed.

Contractor shall provide and maintain fire extinguishers in construction areas and temporary storage areas.

Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

All hazardous materials shall be disposed of in accordance with VA Technical Information Library (TIL) Specification Requirements.

Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25. See Utility Shutdown below for requirements.

Prevent accidental smoke detector operation.

Perform hot work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit.

Maintain all construction permit visible and updated as required by the VAPAHCS Safety Office and Infection Control Department

Prohibit smoking in VA Property.

Dispose of waste and debris from building daily.

Follow all additional requirements as specified in the VAPAHCS.

Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA master Construction Specification Section 01 35 26 Safety Requirements.

8. Scheduling, Phasing, and Working Hours

The contractor shall be required to perform construction operations during time frames approved by the hospital. Hospital staff must be able to perform their duties with a minimum disruption throughout the entire demolition and construction process. Ultimately, the precise sequence will be determined after the contractor has been selected and consultation among the hospital staff, facilities personnel, contractor and architect can be arranged. The scope of this project will be required to be done at specific times to avoid day-to-day facility operation disruption and may require to be split into sub-phases.

All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

Hours of Work: The contractor will perform work from 7:00am – 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which includes New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

Special time arrangements can be made by contacting the COR. No work shall be performed before 7:00am due to local noise ordinance. Should emergency service be required during business hours, contract will coordinate with the COR. Contractor will abide by all station policies when on site.

9. Project Duration

Project construction must be completed in no more than 364 calendar days from Notice to Proceed (NTP).

Contractor shall submit a detailed Critical Path Method (CPM) construction schedule with estimated dates and itemized Schedule of Value (SOV) to CO for review and approval before NTP.

Task Calendar Days

Construction

NTP Construction 14

Pre-con 7

Submittals 14

Selective Demolition 35

Relocate MEP as required 35

Mechanical Work 35

Plumbing Work 35

Electrical Work 35

Patient Lifts 14

Appliances 14

Exterior Door 14

Interior Doors 14

Cabinetry/Fixture 35

Smoke Detectors + Sprinklers 14

Interior finish to match existing 14

Inspection/Approval 14

Close-out/As-Built 18

Estimated Construction Time 365

10. Qualifications

The contractor shall be bonded and licensed in the state of California.

The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

11. SPECIFICATIONS AND DRAWINGS

One (1) set of specifications and drawings will be furnished by the VAPAHCS to the contractor after contract award. The contractor may, at their own expense, create additional specifications and drawings for the purpose of performing the work described in the contract, using electronic files furnished by VAPAHCS.

The contractor shall be responsible to provide marked-up as-built drawings and deliver two

(2) approved completed set of as-built drawings to the COR per spec section 01 00 00 paragraph 1.14.

12. COMPLIANCE WITH CODES AND STANDARDS

The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA design guides, VA design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in project construction documents.

13. ADDITIONAL CONSIDERATIONS

Restoration Plan: Including, but not limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

Utility shutdowns: The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 15 working days advance notice to coordinate with facility. Major utility shutdown will require 30 working days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice:

Electrical systems shutdown including normal or emergency power.

Chill water shutdowns: HVAC, chillers, and boiler/steam generation.

Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office.

Interim Life Safety Measures (ILSM): Contractor shall coordinate with the COR, VA Safety Officer, VA Infection Control to comply with any ILSM requirement during construction. ILSM will include the following, at a minimum:

Ensure exits provide an unobstructed egress. Buildings or areas under construction must maintain escape routes for construction workers at all times.

Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

Infection Control Risk Assessment (ICRA): Contractor to provide and maintain a minimum of a Class III Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE-18-63 (Exhibit 3).

Security Considerations: At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

Station Operations: The contractor shall generally perform all on-site visitation and work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the COR.

For any activity that impacts to the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities afterhours or on the weekends.

Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction.

Ensuring that the equipment staging or laydown areas, if applicable, comply with VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR.

Contractor shall coordinate with the COR and comply all VA and local COVID-19 safety requirements.

14. COORDINATION AND EXECUTION

User Groups: The contractor shall work with the below user groups responsible for managing this project. The contractor is advised that only the Contracting Officer (CO) has the authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed (NTP) through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

Construction Administration

Project Schedule: After contract award, the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as schedule update if project plans are modified. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall provide 3-week look-ahead schedule weekly to the COR by Close of Business (COB) on Monday. No work is allowed until master schedule is approved by the COR.

Schedule of Values (SOV): The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This SOV, if approved, may be used by the COR as the basis for evaluating reviewing progress performance and payments. SOV shall be broken into details to be aligned with overall project schedule. SOV shall have 10% of overall project cost designated for punch walk and project close out.

Observation and Site Visits: The COR and/or designated representatives may require access in order to monitor, observe, and review all project aspects to ensure construction documents compliances and other regulatory requirements.

Project Meeting and Inspections: The contractor shall attend or provide a designated representative to coordinate field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list, pre-final and final inspections. Such inspections may occur on a monthly basis or more frequently as needed. The COR or other designated representative may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with appliable safety, infection control, interim life safety, and COVID-19 requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

Submittals: The contractor shall be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer’s literature/data and certificates in electronic format.

Physical samples shall be shipped directly to the AE for inspection and one sample furnished to the COR for approval. Further details are provided in the project specifications for shop drawings and submittals.

RFI and Change Orders: The contractor may submit requests for information (RFI) concerning the design or other aspects of the projects during construction. These RFIs shall be submitted in writing. RFI shall include, at a minimum, a description or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the COR for review and discussion, however any such change to the contract or project scope must first be approved by the CO in writing before implementation.

15. ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering ACC Ambulatory Care Center ADA Americans with Disabilities Act ADAAG Americans with Disabilities Act Accessibility Guidelines ADL Activities of Daily Living APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials B7 Building 7 CA Commissioning Agent CAD Computer-Aided Drafting CBOC Community-Based Outpatient Clinics CD Construction Documents CDC Center for Disease Control and Prevention CFR Codes of Federal Regulations CM Construction Manager CO Contracting Officer COB Close of Business COR Contracting Officer’s Representative CPM Critical Path Method DB Design Build DD Design Development ETS Emergency Temporary Standard EST Estimate GC General Contractor IBC International Building Code ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measures MEP Mechanical, Electrical, Plumbing MOP Method of Procedure MSDS Material Safety Data Sheets NEBB National Environmental Balancing Bureau NEC National Electrical Code NFPA National Fire Protection Association NRM Non-Recurring Maintenance NTP Notice to Proceed O&M Operations and maintenance documents OAC Owner-Architect-Contractor OSHA Occupational Safety and Health Administration PAD Palo Alto Division PCRA Pre-Construction Risk Assessment PE Professional Engineer PM Project Manager PSRDM Physical Security and Resiliency Design Manual PT/OT Physical Therapy/ Occupational Therapy RFI Request for Information

RFP Request for Proposal SCI Spinal Cord Injury SD Schematic Development SF Square Feet SOV Schedule of Values SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing TB Tuberculosis TIL Technical Information Library VA Veterans Affairs VAAR Veterans Affairs Acquisition Regulation VAPAHCS Veterans Affairs Palo Alto Health Care System

- - - END OF SECTION - - -

INSTRUCTIONS TO OFFERORS

PART I. GENERAL

This requirement is being solicited utilizing the procedures outlined in FAR 16.505 Ordering.

The Government intends to solicit to all VISN 21 Group 2 MACC Awardees thereby providing Fair Opportunity as required by FAR 16.505 (b) Orders Under Multiple Award Contracts.

The Government intends to award, without conducting discussions, to the Offeror proposing the best value to the Government. Offers will be evaluated and an award made based on price only.

The Government reserves the right to conduct discussions if the Contracting Officer later determines that that is necessary.

INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Requests for Information (RFIs) / Questions regarding this TOPR shall be submitted in writing in Word format via electronic mail to samantha.henderson@va.gov by no later than Wednesday, November 9, 2022, 2:00 PM Pacific Time. RFIs/Questions shall reference the drawing/detail and/or the specification section including paragraph number. Verbal queries will not be entertained. Responses to the properly submitted questions will be provided in the form of an Amendment. The Government may not respond to questions submitted less than 10 days before the proposal receipt due date.

PART II. EVALUATION FACTORS AND BASIS OF AWARD

BASIS OF AWARD

The contract resulting from this solicitation will be awarded to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government, considering price only.

The CO's responsibility determination will include a review of the Offerors' Safety/EMR and past performance records, including, but not limited to, CPARS, OSHA and EPA records.

PART III. TASK ORDER PROPOSAL REQUEST (TOPR) EVALUATION CRITERIA

Price only:

(a) The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. Attachment B - Price Breakdown sheet information will be used, if necessary, to assist the Government in performing the price evaluation described above.

Price will be the only evaluation factor in accordance with FAR 15.404-1(b).

(b) Contractors shall complete and submit Attachment B - Price Breakdown sheet with offer; and shall enter the total project price in block 17 of SF 1442.

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

The following documents shall be included in your offer submission:

• Completed and signed SF 1442 Offer page, with amount entered in block 17;

• Acknowledgment of all amendments, either by entering data in block 19 of SF 1442;

or by completing blocks 15a, b and c of SF 30 Amendment and attaching to SF 1442 Offer page;

• Completed Attachment B - Price Breakdown sheet;

• Completed and signed Attachment C - Contractor Certification re: Safety and

Environmental, including EMR and insurance carrier supporting documentation.

• Complete 852.219-77.

Offerors are responsible for ensuring and verifying their price and all required documents are accurate, current, complete, and submitted in SAM.gov or via email by the due date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for proposal will result in a non-responsive offer.

The VA will NOT pay any contractor or subcontractor for any cost incurred in the preparation and submission of the contractor's offer.

52.236-27 Site Visit (Construction) (Feb 1995) Alternate I (Feb 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A single organized site visit has been scheduled for—

Tuesday, November 1, 2022 2:00 PM Pacific

(c) Participants will meet at—

Building 7, VA Palo Alto Health Care System, 3801 Miranda Ave, Palo Alto, CA 94304.

Meeting location will be at the Building 7 entrance under the canopy. Due to the patient sensitivity nature of the facility, COR will escort no more than 5 contractors/subs into the facility at a time.

All potential offerors are strongly urged and expected to attend the site visit.

Contractors (general, sub) are limited to 2 attendees per firm for the site walk.

READ ALL OF THE FOLLOWING IMPORTANT NOTES FOR THE SITE VISIT:

Due to current COVID-19 climate and the sensitivity of the site visit location, all contractors and participants attending the site visit shall comply with following procedures:

1. FOLLOW COVID-19 GUIDELINES, REQUIREMENTS AND DIRECTIVES:

All participants at the site visit shall follow all CDC guidelines, OSHA requirements, and local county directives regarding COVID-19 precautions.

2. MANDATORY SCREENING:

a. VAPAHCS Staff will screen all individuals entering VAPHCS campuses.

Contractors and attendees are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

b. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

3. HAND SANITIZATION:

When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

4. FACE COVERINGS:

All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered PPE. The face covering must cover the mouth and nose, fit snugly, allow for breathing without restriction, and laundered daily. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

5. SOCIAL DISTANCING:

a. All workers must maintain minimum 6-foot (1.9 meters) separation from other workers in all work activities b No groups or gatherings shall be larger than 10 people. Always keep a minimum of 6-foot separation.

c If workers must perform work with less than 6-foot (1.9 meter) distance between works, workers must wear “surgical” type masks (or equal) and appropriate gloves for the work being performed. This PPE requirement is additional to normal PPE required for work on site, or task-specific PPE.

VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

(a) It is in the best interest of the Government to avoid situations which might create an organizational conflict of interest or where the Offeror’s performance of work under the contract may provide the Contractor with an unfair competitive advantage. The term ‘‘organizational conflict of interest’’ means that because of other activities or relationships with other persons, a person is unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or the person has an unfair competitive advantage.

(b) The Offeror shall provide a statement with its offer which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided under this solicitation. The Offeror shall also provide statements with its offer containing the same information for any consultants and subcontractors identified in its proposal and which will provide services under the solicitation. The Offeror may also provide relevant facts that show how its organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest.

(c) Based on this information and any other information solicited or obtained by the Contracting Officer, the Contracting Officer may determine that an organizational conflict of interest exists which would warrant disqualifying the Contractor for award of the contract unless the organizational conflict of interest can be mitigated to the Contracting Officer’s satisfaction by negotiating terms and conditions of the contract to that effect. If the conflict of interest cannot be mitigated and if the Contracting Officer finds that it is in the best interest of the United States to award the contract, the Contracting Officer shall request a waiver in accordance with FAR 9.503.

(d) Nondisclosure or misrepresentation of actual or potential organizational conflicts of interest at the time of the offer or arising as a result of a modification to the contract, may result in the termination of the contract at no expense to the Government.

(End of Provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES—REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and “reasonable inquiry” have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 days after receipt of notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of Clause)

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

52.219-14 LIMITATIONS ON SUBCONTRACTING (SEP 2021)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405–5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405–5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

[] By the end of the base term of the contract and then by the end of each subsequent option period; or

[X] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(SEP 2021)…