36C26122R0083 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

11-15-2022

640-23-1-5217-0001

640-14-123P

36C261

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Palo Alto Health Care System 3801 Miranda Avenue Palo Alto CA 94304

Submit Offers via SAM.gov or via email to samantha.henderson@va.gov

To all Offerors/Bidders

36C26122R0083

10-19-2022

X

X X

X 1

The purpose of this Amendment is to:

a. Respond to RFIs (see following page).

b. Incorporate the site visit log (attachment 1).

Charee Harris Contracting Officer

RFI NO. Information Being Requested Response to RFI:

001 Solicitation Page 12 of 28, Item 10.

Qualifications:

First bullet regarding contractor bonding and licensing in California: Please clarify that licensing means a contractor’s license and also that this is a requirement for this task order and explain why.

- CA License: It has been our understanding for work within Federal facilities that specific state licensing is not a requirement. We are licensed in other states, will that suffice and if so, do you require proof to be submitted at bid time?

- Bonding -o If CA license is not required, will the associated CA bonding also not be required? See response regarding Miller Act.

o If CA license is required, is the CA bonding in addition to the task order performance and payment bond requirement? See response regarding Miller Act.

California Construction Contractor License is not required. Contractor License from another state will suffice.

This project is over $100,000 and is subject to the Miller Act which requires performance and payment bond.

002 Solicitation Page 19 of 28, VAAR 852.209-70- (b)

If there is no organizational conflict of interest is the Offeror required to so state in our bid response or is non-submission of a statement sufficient to indicate the Offeror does not have conflicts?

See VARR 852.209-70-(b) excerpt below.

(b) The Offeror shall provide a statement with its offer which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided under this solicitation. The Offeror shall also provide statements with its offer containing the same information for any consultants and subcontractors identified in its proposal and which will provide services under the solicitation. The Offeror may also provide relevant facts that show how its organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest.

The Offeror shall provide a statement when there are any actual or potential organizational conflict of interest. If there are no conflicts, a statement is not required. However, it is encouraged to provide relevant facts to show how there are organizational or management system to avoid or mitigate any organizational conflicts of interest.

003 The POP per RFP is 365 calendar days, with current delays in manufacturing and deliveries, will the VA consider issuance of an administrative NTP for submittals and procurement for long lead items such as doors, frames & hardware? Or increasing the POP to 545 calendar days.

No administrative NTP will be issued, just one NTP for all aspects of project. If more time is needed down the road we can certainly negotiate that as needed.

004 Phasing Plan- Please advise time frame for turnover of each phase after completion of phase. Will the transition to another phase take 15 days for VA to transition patients/occupant to another area before contractor can start work?

Allow 15 days for patients/occupant for patients/occupant movement.

005 Part 8 under Scheduling, Phasing and Working Hours noted that the contractor shall be required to perform construction operations during time frames approved by the hospital. Does this suggest that after work hours might be imposed during construction? Or will the contractor be allowed to work only on a certain time period during the day? Will this affect the period of performance?

Part 6.6 states the station operation is between 8AM to 4:30PM from Monday to Friday excluding Federal Holidays. Anytime outside the station operation shall require hospital approval.

006 Since the project site will remain active during construction, and the scope of work will require demolition, which will cause noise and disturbance to the surrounding areas, will the VA allow regular work hours or advise after hours works for contractors?

Building 7 is a 24/7 facility.

The impact is the same whether it’s regular hours or after hours.

Is contractor allowed to set Temfacil and laydown yard in the VA premises as well as power and water hookups? -Will the VA identify possible location of contractor office and laydown/storage area in the site map?

The area for laydown/storage area at Palo Alto campus is limited. A request for a project laydown/storage location and duration can be made to the facility prior to construction.

There are many on-going projects in Palo Alto and laydown/storage area cannot always be granted.

008 Room Mock-ups: Spec section 01 43 39 require room mock-ups (general and room) Please advise specific area for mockup, is there a particular room that the VA prefer for a mockup, any particular exterior mockup needed? Please advise how long is the approval process for the mock up.

Only refer to construction drawings or statement of work if mock-ups are needed. If mock-ups are required, referred to spec section 01 43 39.

009 Is contractor allowed to use VA toilet facilities and canteen? Also, please confirm contractor can tap in temp power to the building during construction without charge

See spec 01 00 00, section

1.21 for Temporary Toilets and section 1.22 for Availability and use of utility services.

010 The specifications did not allow for additional time for mock-ups, was this considered for the 365 cal days duration? Note that submittals need to be approved for different sections prior to stablishing a mock-up which include detailed drawings of the mock-up for approval. Please consider increasing the POP to 545 calendar days.

See response 1.

011 Please confirm there is no Lead paint or Asbestos remediation required in the scope of work. The RFP did not include any hazmat report.

Asbestos analysis performed in 2010 only found 20% Chrysotile Asbestos in the north roof drain. No asbestos were detected in wallboard, joint, paint, ceiling tiles, and floor tiles.

012 Are spare materials required for this project for Lighting (Lamps, LED drivers, Lenses, etc.). Are spare materials required for all other division?

(Floor/Ceiling tiles, etc.).

See architectural drawings for material requirements. See electrical drawings for how to handle electrical and lighting fixtures.

013 Depending on answers received for questions submitted more questions could possibly arise.

Could additional time to submit questions and RFIs be provided?

Additional time may be added for RFIs if determined to be in the best interest, CO will determine.

014 Are sign in sheets available from the site walk through?

See attachment.

015 Are as-built drawings available for reference?

Utilities, Sprinklers. Structural.

As-built drawings are available upon request by contracted offeror.

016 Door schedule shows card access for A121 and D109 only. Please advise if this will need to be tied to existing access control. Please advise existing access control system currently used in the area.

The doors to be tied to existing. Please submit RFI after contract award for information regarding the existing access control system.

017 Note 12 on sheet AS-640 require contractor to remove and salvage wireless internet devices during demo and coordinate relocation with the VA, for bidding purposes please advise where these devices will be relocated, will this involve wiring/conduits?

The relocation for the salvaged wireless internet devices is to be determined.

018 Please confirm abbreviations for the following V/V-VA furnished and installed. C/C-Contractor furnished and installed. V/C- VA furnished, Contractor installed.

Confirmed.

019 Please confirm that contractor to supply and install patient lift track only, the Patient lift equipment and supports/ fixed track will be supplied and installed by the VA.

Equipment No. A1200 is the Lift System, Overhead. The system will consist of ceiling mounted rails, lift motor with carriage, patient hardness and control.

020 Room Finish Code Schedule, Plan Page AF-200 differs from cryptic Designations on Finish Plans at following rooms.

Room D107 - Cryptic Designation = LN-1, Finish Code = CPT-1

Room D113 - Cryptic Designation = CPT-1, Finish Code = RF-1

Room E147 - Cryptic Designation = CPT-1, Finish Code = LN-1

Please advise which is correct.

Finish Schedule on AF-200 shall govern for D107, D113, E147.

021 The scheduled finishes differ per the Spec Section 09 06 00 Schedule of Finishes -vs- Plan Page AF-200 Finish Schedule, please advise which is correct

Finish Schedule on AF-200 shall govern.

022 Drawings show Siemens Controls.

Specs call out JCI.

What system is on site and who is the vendor?

Controls shall be Siemens per the drawings.

023 The drawings show adding new and relocating existing Executone Nurse Call system in A, D, E, F wings. Executone Nurse call manufacture went out of business more than 10 years ago. System is obsolete.

There is already an existing adjacent project Upgrade Building 7 for Patient safety 640-18-101 with an Approved Submittal to install Jeron Provider 790 series Nurse Call System in a portion of D wing.

Is it acceptable to extend the Jeron Provider 790 Nurse call system into the balance of D wing under this project, this would put D wing on the same system?

VA confirms Jeron Provider 790 series Nurse Call System is used for project 640-18-101.

Jeron Provider 790 series is acceptable.

024 The Jeron Provider 790 system and it’s programming computer are already installed in 7H wing.

Is it acceptable to install Jeron Provider 790 system devices in A & E wings where new devices are shown and install a new Jeron 7965 Nurse Console at F 109 to annunciate these new devices?

Jeron Provider 790 series Nurse Call System is acceptable to be used in A & E wings. Jeron 7965 Nurse Console or approved console should be used in F 109 for annunciate these new devices.

025 In Room D109 Therapy Gym there is a Code Blue Button shown. Does this Code Button only ring locally of does it need to Annunciate at the PBX operator in Building 6?

Code blue annunciates to PBX operator in Building 6.

See attached document: SITE VISIT LOG 36C26122R0083.