36C26121Q1046 0003-AUTOMATED INVENTORY MGT SYS-VA RENO.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 654-21-2-055-0047 None Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez

CA

94553-4668 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez

CA

94553-4668 To all Offerors/Bidders

36C26121Q1046 08-13-2021

X X X

08/31/2021 11:00 AM PDT

The purpose of Amendment 0003 is as follows:

1. Provide a Government response to vendor questions. Please see Continuation Sheet below for additional information.

2. See attached Omnicell Configurations and inventory.

3. All other terms and conditions remain unchanged.

Maxwell W. Derck Contracting Officer

CONTINUATION PAGE

VENDOR QUESTIONS AND ANSWERS 36C26121Q1046-VA Reno

1. VENDOR QUESTION: Consistent with the requirements of the Federal Information Security Management Act, does the VA require a solution that the contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated?

GOVERNMENT RESPONSE: No patient sensitive information needs to be transmitted.

2. VENDOR QUESTION: To the extent the contractor houses VA data in a commercial cloud environment, must that commercial cloud environment be an authorized FedRAMP environment?

GOVERNMENT REPONSE: Any solution/environment must be able to meet VA IT requirements.

3. VENDOR QUESTION: Given the ongoing implementation of Cerner in the VA, does the offered solution need to have the proven ability through past performance to integrate with Cerner?

GOVERNMENT RESPONSE: No.

4. VENDOR QUESTION: Given the ongoing implementation of DMLSS in the VA, does the offered solution need to have the proven ability through past performance to integrate with DMLSS?

GOVERNMENT RESPONSE: No.

5. VENDOR QUESTION: Is a solution that is installed on the VA owned server(s), laptop(s), or desktop computers acceptable?

GOVERNMENT RESPONSE: Yes, the following is taken direction from the scope of work. 7. Security Requirements Vendor-owned software and/or programs to be installed on VA owned server, laptop and desktop computer

6. VENDOR QUESTION: Section 9 of the Statement of Work states in part: “Service agreements and license agreements will be maintained and purchased after initial 1-year warranty is no longer effective.” Will the price of annual service agreements be considered in the evaluation of competing solutions? If so, which CLIN should be utilized for annual service agreements?

GOVERNMENT RESPONSE: If VASNHCS has a requirement for additional warranty past its 1-year warranty it will be up to VASNHCS to submit a new request. Solicitation instructions in 52.212-1 states the following:

a) Contractors shall complete Price/Cost Schedule in Section B. Vendors may provide their own line items or sub-line items to meet the requirement. Vendors providing their own line items and/or sub-line items must then roll those items into total prices for inclusion on the Price Schedule in Section B. In other words, vendors must complete the Price Schedule in Section B but should also provide their own breakdown of prices/line items. Complete the attached Excel spreadsheet with your line items. For each line item, include the OEM Name, Manufacturer Part Number, and OEM Country of Origin. Do not delete any columns, worksheets, or alter the spreadsheet in any way other than to enter in information and pricing.

A service agreement for the first year should be included in your price quote.

7. VENDOR QUESTION: The CLINs all have a Period of Performance that is stated to begin on 09-25-2021 and end on 01-07-2022. However, there is no pricing of performance beyond January 7, 2022. How does the Government intend to evaluate pricing for “Software License Fees”; “Interface Development & Service Fees”; and “3rd Party IT (if applicable)” beyond January 7, 2022?

GOVERNMENT RESPONSE: The 90-day period of performance included installation only. Please refer to question 6, where we advised to include additional line items as needed to fulfill this requirement. A period of performance can be added for these additional items.

8. VENDOR QUESTION: The eight different CLINs are for four different locations. The Solicitation does not describe the specific requirements for each different location, e.g., how much “Secure Storage” is required for storing refrigerated vaccines, how many “drawers” are required, how many “swappable computer bays” are required, how many “Metal Locking Lid Drawers” are required. Will the Government provide sufficient information for quoters to bid intelligently and on a common basis?

GOVERNMENT RESPONSE: A walk-thru for every location occurred on 08/23/2021. The solicitation highly advised that potential offerors attend this walk-thru for a full understanding of the Government’s need. Our requirement is for a one to one replacement of present system, there is no refrigeration required, there is also no storing of medications)

9. VENDOR QUESTION: Standard commercial practice is to base software licensing fees on the number of concurrent users. How many concurrent users will there be for each of the eight (8) locations?

GOVERNMENT RESPONSE: The ability to have two administrators and up to forty users concurrently.

10. VENDOR QUESTION: Is it a requirement that the solution include a “web-based program” for “evaluation of inventory levels and reporting purposes”? Will the government accept an on-premise solution for the “evaluation of inventory levels and reporting purposes”? There appears to be only one vendor that offers such a web-based program which could result in a de facto sole source procurement that would need to be justified.

GOVERNMENT RESPONSE: Yes, an on-premise solution will be considered if it can be connected to VASNHCS network and provide levels and reports needed for inventory control. All cost associated with an on-premise solution must be included with your price quote.

11. VENDOR QUESTION: Section 5.2.5 of the Statement of Work states in part: “Support to include continuous monitoring of equipment functionality by Contractor personnel.” Will a solution that provides full-time real-time monitoring of the system to identify warnings, errors and system downtime be acceptable?

GOVERNMENT RESPONSE: Yes, a solution of real-time monitoring will be considered if it helps VASNHCS identify errors or problems with equipment.

12. VENDOR QUESTION: Section 5.2.5 of the Statement of Work states in part: “Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software.” Will a solution that provides for responding to service calls on a 24x7x365 days basis be acceptable?

GOVERNMENT RESPONSE: Yes, that will be considered.

13. VENDOR QUESTION: Section 5.2.5 of the Statement of Work states in part: “Equipment and related hardware to be replaced within 48 hours of notification of a problem if user/facility is not at fault for damage or defect.” Will a solution that offers repair of faulty equipment and related hardware be acceptable?

GOVERNMENT RESPONSE: Upon award the statement of work will be revised to state repaired and/or replaced.

14. VENDOR QUESTION: Section 10 of the Statement of Work states in part: “Installation staff shall have no patient contact or access to sensitive patient information.” The installation of a compliant system can require the installers to have access to patient names and patient IDs. Will a solution that is being installed by individuals that have received ePHI and HIPAA training and certification be acceptable? Will the VA accept a pre negotiated BAA, which includes information about potential sensitive data interaction?

GOVERNMENT REPONSE: Not applicable, no patient names or ID’s required.

15. VENDOR QUESTION: The evaluation factors state in relevant part: “1. Factor 1 Price - The quote should contain the vendor’s best terms from a price standpoint. The Government will evaluate quotes for award purposes by adding the total price for all contract line items, including options, for a total price.” No options periods are listed in the Solicitation. Will the Government add the option periods in this fixed price contract? How many option periods are expected? What is the expected length of each option period?

GOVERNMENT RESPONSE: There are no options. The language quoted is standard language within 52.212-2. No options will be added.

16. VENDOR QUESTION: Section 12 of the Statement of Work states: “Installation to begin no later than 30 days after contract award date. Installation will be phased by facility and will be at the discretion of the Contracting Officer or Designee (COR). The facility will provide the Contractor a deployment plan, to include time and location of installation. Installation and setup to be completed no later than 90 days after contract award date.” In order to provide for full and open competition, will the Government allow a 180-day implementation time frame for a solution that is configured to meet the specific requirements of each of the eight (8) locations?

GOVERNMENT RESPONSE: No, the 30/90-day timeline is aggressive but necessary.

17. GOVERNMENT QUESTION: Section 1) b. of the Solicitation’s Salient Characteristics states: “Easily calibrated and accurate.” Calibration is required for the solution offered by a single vendor. Will the Government accept an accurate solution that does not require calibration?

GOVERNMENT RESPONSE: Yes. If your system requires calibration your quote should include how often calibration is needed and if it’s done by the contractor or government personnel.

18. VENDOR QUESTION: The Solicitation section on “Additional Salient Characteristics” states in relevant part: “Must not require any end user input to maintain accurate inventories.” The ability to maintain accuracy without any user intervention would require a weight-based solution, which is a design specification of a single vendor making this a de facto sole source requirement. Will the VA accept an accurate solution that does not require calibration?

GOVERNMENT RESPONSE: Yes.

19. VENDOR QUESTION: The CLIN structure and nomenclature appears to be based on a solution offered by a single manufacturer, e.g. 0001AC Bin Products. Will the government use non-vendor specific generic descriptions of the actual CLIN requirements?

GOVERNMENT RESPONSE: Yes. The stated CLINs in section B were provided as a guide indicating the Government’s requirement. The offerors were instructed in FAR 52.212-1 (see question number 6) to provide their own price breakdown for your proposed solution. If your proposed solution doesn’t require certain CLINs you can leave it blank so long as everything is included on the excel spreadsheet attached in Section D.

20. VENDOR QUESTION: What is required by CLIN 0001AF Implementation? How does CLIN 0001AF differ from CLIN 0001AG Turnkey Installation?

GOVERNMENT RESPONSE: Installation is bringing in the product, Implementation is the putting the product into use.

21. VENDOR QUESTION: The overall solution is offered per solution or as stated by the Solicitation by “Job” and not identified per the subclins. Will the government revise the solicitation to have a single fixed price for an overall solution that meets all requirements and salient characteristics?

GOVERNMENT RESPONSE: The quote shall include everything that is necessary for the requirement. Vendors can decide how many line items and what level of breakdown to include in the excel spreadsheet in Section D. However, the Government need to be able to evaluate what is included in the overall price to ensure everything in the requirement is included. If you provide a single price an accompany breakdown should be included so we know what’s included with the price.

22. VENDOR QUESTION: Would the VA prefer to have their Automated Dispensing Machines for both medication and supply management communicate through a single common interface engine with one platform that scales and can grow as the VA’s needs evolve using scalable components to provide interoperability via add-on interface solution packages?

GOVERNMENT RESPONSE: N/A, this solicitation is only for supply management.

23. VENDOR QUESTION: Would it be in the VA’s best interest to have a single point of contact for both of their medication and supply dispensing automation devices with one call center with 24/7/365 day on-site service technician dispatch as well as Online self-service for case submittal?

GOVERNMENT RESPONSE: N/A, this solicitation is only for supply management.

24. VENDOR QUESTION: At the site walk thru, attendees were given a hardcopy document with certain existing Supply solution equipment and asked to quote a like for like match. Will the VA please include this specifications sheet as well as all relevant measurements and relevant information as a part of the Solicitation so that all offerors can propose a solution that meets the VA’s requirements?

GOVERNMENT RESPONSE: See attachments.

25. VENDOR QUESTION: Does the government require a regular report from the solution that lists all open and secured items needing replenishment?

GOVERNMENT RESPONSE: No.

26. VENDOR QUESTION: Does the VA require a solution that enables the site to utilize the current optimal locations, such as existing shelving, wall hooks, and cupboards to store and manage open items?

GOVERNMENT RESPONSE: No.

27. VENDOR Questions needing wordsmithing/concurrence QUESTION: Does the proposed solution need to include RFID technology to secure high valued items being stored in Cath Lab and IR?

GOVERNMENT RESPONSE: No.

28. VENDOR QUESTION: Is RFID or weighted or volume based one of the required specifications for the Vendor of Choice?

GOVERNMENT RESPONSE: No.

29. VENDOR QUESTION: Section 5.2.5 Support – “Equipment and related hardware to be replaced within 48 hours of notification of a problem if user/facility is not at fault for damage or defect.”

Is this equipment replacement timeline of 48 hours correct? It seems like a rather aggressive timeline to get equipment shipped out and delivered within 48 hours.

GOVERNMENT RESPONSE: 72 hours from notification of issue.

30. VENDOR QUESTION: Section 12. Period of Performance. “Installation to begin no later than 30 days after contract award date.” And “Installation and setup to be completed no later than 90 days after contract award date.”

Again, this timeline seems rather aggressive. Is this a firm timeline for installation of the equipment?

GOVERNMENT RESPONSE: Aggressive yes, but necessary.

31. VENDOR QUESTION: Section B.2 POP Begin: 09-25-2021 POP End: 01-07-2022. This period of performance is only 3+ months. Are these dates correct?

GOVERNMENT RESPONSE: These dates are correct however, could change depending on award date.

32. VENDOR QUESTION: Addendum to FAR 52.212-1 Instructions to Offerors

b) Factor 4 Page limit is 10 pages. Is this a firm page limit?

GOVERNMENT RESPONSE: The page limit is increased to 20 pages. Any pictures or diagrams can be attached and will not be counted towards the page limit.

See attached document: omni inventory 8-25-21.

See attached document: Omnicell Configurations 8-18-21.