36C26121Q1046-Automated Inventory Mgt Sys-VA Reno.docx

36C26121Q1046

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C26121Q1046 08-13-2021 Katherine Fairley 925-372-2270 08-31-2021

11:00 AM

PDT

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668 X 339112 1000 Employees N/A X "See Delivery Schedule"

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

THIS RFQ IS FOR THE PROCUREMENT OF AN AUTOMATED

INVENTORY MANAGEMENT SYSTEM FOR MEDICAL SUPPLIES FOR

THE VA SIERRA NEVADA HEALTHCARE SYSTEM IN RENO, NV.

Please complete block 17a above and identify the DUNS number Please complete B. 2 "Price Cost Schedule" NOTE TO OFFERORS: A site visit shall be held on Thursday, August 19, 2021 at 7:30 a.m. at the VA Sierra Nevada Health Care System, 975 Kirman Ave. Reno, NV 89502.

Refer to FAR 52.237-1 Site Visit.

ALL QUESTIONS MUST BE SUBMITTED IN WR

ITING VIA EMAIL TO

KATHERINE.FAIRLEY@VA.GOV BY 08/23/2021.

See CONTINUATION Page X Maxwell W. Derck Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Northern California HealthCare System 150 Muir Road Martinez CA 94553-4668

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs FMS-VA-2(101) Financial Services Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work Automated Inventory Management System

1. Requesting Service Section: Logistics, Reno VA

2. Contract Title.

Purchase, set-up, and service of an Automated Inventory Management System specifically used for Medical Supplies for the Reno VA Medical Center.

3. Background.

Historically, The Reno VA Medical center has used cabinet based POU systems to manage inventory levels within our facility’s supply areas. Our facility’s current supply system process relies heavily on clinical staff entering quantities as they pull product. When they fail to enter, or enter incorrect quantities, our process fails. This leads to workload issues, as Supply Techs have to be pulled from current duties to perform urgent resupply requests to affected areas. This also presents potential patient safety issues during emergency situations if stock is not available due to inaccurate stock level information. Further, the current supply process is labor- and time-intensive. This is compounded in times of heavy workload due to availability of supply personnel and/or hospital patient load, increasing risks associated with patient care / safety.

VASNHCS is looking for a fully automated system that promotes minimal delays and human errors to caregivers while providing inventory controls. A system that heavily limits the amount of human interface required to maintain accurate and real time inventories. Therefore, generate an accurate and efficient system while simultaneously addressing the patient safety / care concerns mentioned above, eliminating the frequent emergent supply requests created by inadequate inventory management systems.

An automated inventory management system will augment the supply chain’s management effectiveness and timeliness with resupply inventory while decreasing the workload of supply personnel. It will also improve the overall patient care throughout the facility, particularly in the cardiac catheterization and electrophysiology labs, by effectively maintaining appropriate periodic automatic replacement levels.

Finally, an automated inventory management system aligns with the ideals and expectations of a High Reliability Organization by greatly reducing or eliminating the risk of human error due to automation.

4. Scope.

To install an automated inventory management system at the Reno VA Medical Center, ensure system is fully operational, and fully train staff to be knowledgeable on the use of system.

5. Specific Tasks.

5.1 Task 1 - Installation. To supply and install all equipment and parts, to include mounting hardware, if necessary, for an inventory management system at the Reno VA Medical Center, 975 Kirman Ave, Reno, NV 89502 and multiple off-site clinical locations and/or Community-Based Outpatient Clinics (CBOC’s).

Installed equipment shall have a one-year full equipment replacement warranty for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices. Install does include costs on any additional equipment required for new inventory management system.

5.2 Hardware and Software

5.2.1 Install: Install the program and software packages used to add, delete, and edit items stored in the storage/dispensing stations on VA owned desktops or laptop computers at each designated facility. Install software on 1 (one at minimum) VA owned laptop for system set-up and installation. Install and prepare VA-owned server for transmission of information between Contractor and VA for maintenance and monitoring of equipment in use.

5.2.2 Access: The system shall be accessible from multiple access points throughout the facility including CBOC’s. Grant accesses and train VA employees for the program that shall have unlimited user access and provide reports and data mining capability of current inventory including, but not limited to, current stock levels, recommended order levels, and average usage levels. The system shall be capable of producing reports in Excel or text delimited format using commercially available software. Training should include, but is not limited to:

• Adding items

• Removing items

• Assigning items

• Editing Items

• Troubleshooting

• Reporting functions

5.2.3 Capabilities: The inventory management system shall produce an accurate real-time perpetual reading of quantities on-hand, accessible on VA provided computers via automated inventory management system software, and provide data mining capabilities that shall include at a minimum current stock levels, recommended order points, average usage levels per item. The periodic automatic replacement bin System must interface with GIP. The primary purpose of the interface is to accurately report on-hand quantities in real time for each secondary supply area for restocking purposes, and to identify out of balance on-hand quantities and values between GIP and the periodic automatic replacement system. Periodic automatic replacement system will identify any out of balance on-hand quantities and values, accounting for any due-outs or due-ins. If the out of balance condition is caused by a pending due in or due out, it will be displayed separately to easily identify. Periodic automatic replacement bin due-ins and due-outs will automatically be removed when GIP due-in and due-outs are “cleared”.

The functionality of the Automated Inventory Management System is listed below.

•Equipment Status Communication about system status, including system failures •Materials Management Status Open Orders Emergency/Critical Item Levels Negative Quantities on-Hand •Item Locator •Customer Item Requisition

• Periodic Automatic Replacement Level Analysis Current Levels Level recommendations by cost and usage demand SKU reduction recommendations Items over par level Stock outs and critical hits Par level value over time •Consumption Average monthly usage Consumption analysis including time Consumption deviation Consumption over time •Reports Activity detail (sales, receipts, adjustments, etc.) to include date/time of any inventory changes Quantity on-hand / Value on-hand Department transactions Cycle count sheet Out of balance with GIP – on-hand Due-ins / Due-outs Issue multiple discrepancy between GIP and Par Bin Emergency levels •Orders Existing orders Order preview •Items Item master / Item history Item classification Reconciliation history Most recent reconciliation per item

5.2.4 Licensing

One-year license agreement for use of Inventory Management System and related support. Automatic software upgrades of the installed program and software. Web-based program to be available on any computer and/or mobile device for evaluation of inventory levels and reporting purposes, for an unlimited number of users.

5.2.5 Support

Support to include remote continuous monitoring of equipment functionality by Contractor personnel. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software. Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware to be replaced within 48 hours of notification of a problem if user/facility is not at fault for damage or defect.

6. Performance Monitoring Completion of the installation will be verified by COR and/or designated personnel. Functionality and accuracy of the installed equipment will be continuously monitored by Logistics staff to ensure equipment is functioning properly and providing accurate and timely information for inventory and reordering purposes. Installed equipment and software is monitored by Contractor employees by daily check-ins that shall occur remotely at least 4 times every 24 hours. Contractor support to be provided for any defects or functionality problems by contacting Contractor via email or telephone within time frames designated in Section 5.2.5. The Contractor will meet (e.g. in person, telephone, etc.) with the COR monthly to address any unresolved issues. Any unresolved and/or continuous issues will be referred to the Contracting Officer for corrective action.

7. Security Requirements Vendor-owned software and/or programs to be installed on VA owned server, laptop and desktop computer. Other access to vendor website and programs will be permitted by vendor from any desktop computer using the World Wide Web. Contractor personnel performing installation may be required to complete the Department of Veterans Affairs security screening. General Contractor’s employees shall not enter the work area without the appropriate badge. They must present themselves to the facility VA Police for a Contractor’s badge to be worn during the set-up of the system. They may be subject to inspection of their personal effects when entering or leaving the work area.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) The VAMC will furnish a server, laptop and desktop computer for installation of vendor owned software and related programs needed to make the installed equipment operational.

9. Other Pertinent Information or Special Considerations

a. Identification of Possible Follow-on Work. Service agreements and license agreements will be maintained and purchased after initial 1-year warranty is no longer effective.

10. Risk Control Employees of contractor responsible for installation and setup will have background check completed or show proof of background check completed no longer than one (1) year ago, from date of award including fingerprint analysis.

11. Place of Performance See B.2 for Delivery location.

12. Period of Performance.

Installation to begin no later than 30 days after contract award date. Installation will be phased by facility and will be at the discretion of the Contracting Officer or Designee (COR). The facility will provide the Contractor a deployment plan, to include time and location of installation. Installation and setup to be completed no later than 90 days after contract award date.

13. Delivery The delivery of all items ordered for this project must be coordinated with the facility (storage of items until delivery) is on the contractor. Vendors are responsible for the storage of all items until prescribed delivery date.

End of SOW

Salient Characteristics

1) Essential/significant physical, function, or performance Characteristics.

a. Must be an automatic inventory management system which determines the quantity of stock per bin with minimal input from the end user.

b. Easily calibrated and accurate.

c. Must be able to handle a wide range of medical/surgical products with variations of size, thickness, and weight.

d. Provide perpetual real time visibility into our secondary inventory locations to include CBOCs.

e. Must be able to interface with GIP package in IFCAP and DMLSS.

f. Must be capable of tracking, adjusting, and reporting comprehensive perpetual real time information pertaining to the inventory of a secondary location.

g. Above all, a quantity on hand adjustment communication must be sent to GIP package to trigger accurate pick ticket.

h. Must have a training program available for VA staff to take advantage of.

i. Software is to be intuitive and easy to train on.

j. Software is to be able to utilize multiple users with different levels of permissions.

k. Reports generated by software are to be relevant to APICS Principles of Inventory Management.

2) Complete generic Identification: Inventory Supply Chain Solution for Medical Supplies

Additional Salient Characteristics

1) Essential/significant physical, function, or performance Characteristics.

•Basic functions shall include the following:

•Equipment Status Communication about system status, including system failures •Materials Management Status

a. Open Orders Emergency/Critical Item Levels Negative Quantities on-Hand •Item Locator •Customer Item Requisition

• Periodic Automatic Replacement Level Analysis

a. Current Levels, Level recommendations by cost and usage demand SKU reduction recommendations,

b. Items over par level, Stock outs and critical hits Par level value over time •Consumption

a. Average monthly usage, Consumption analysis including time, Consumption deviation, Consumption over time •Reports

a. Activity detail (sales, receipts, adjustments, etc) to include date/time of any inventory changes, Quantity on-hand / Value on-hand, Department transactions, Cycle count sheet, Out of balance with GIP – on-hand, Due-ins / Due-outs, Issue multiple discrepancy between GIP and Par Bin, Emergency levels, Reports generated by software are to be relevant to APICS Principles of Inventory Management.

•Orders

a. Existing orders, Order preview •Items

a. Item master / Item history, Item classification Reconciliation history, Most recent reconciliation per item

b. Must not require any end user input to maintain accurate inventories.

c. Easily calibrated and accurate

d. Provide perpetual real time visibility into our secondary inventory locations

e. Must be able to interface with GIP package in IFCAP

f. Must be able to interface with DMLSS. (VA will be implementing in near future)

g. Must be capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of a secondary location

h. Above all, a quantity on hand adjustment communication must be sent to GIP package to trigger accurate pick ticket

i. Must have a training program available for VA staff, Training should include, but is not limited to:

1) Adding items, removing items, assigning items, editing Items, troubleshooting, reporting functions

j. Software is to be intuitive and easy to train on

k. Software is to be able to utilize multiple users with different levels of permissions •Reports generated by software are to be relevant to APICS Principles of Inventory Management •Must be able to handle a wide range of products in variation of size, thickness, and weight.

End of Salient

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

VA Sierra Nevada Healthcare System 975 Kirman Ave. Reno, NV 89502 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022 PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

0001AA

Software License Fees Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0001AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0001AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0001AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0001AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0001AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0001AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

VA Carson Valley Outpatient Clinic 1330 Waterloo Ln, Suite 101 Gardenerville, NV 89423 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0002AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0002AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

Community Based Outpatient Clinic 1020 New River Parkway, Suite 304 Fallon, NV 89406 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies.

0003AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0003AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

Diamon View Outpatient Clinic 110 Bella Way Susanville, CA 96130 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0004AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0004AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

Winnemucca Rural Outreach Clinic 3298 Traders Way Winnemucca, NV 89445 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0005AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0005AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

VA East Annex Outpatient Clinic 1201 Corporate Blvd.

Reno, NV 89502 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0006AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0006AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

VA Dental Clinic 3674 South Virginia St. Unit E4 Reno, NV 89502 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses

Automated Inventory Management System to be used for Medical Supplies.

Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0007AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0007AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

0.00

VA North Campus 1140 Lab Service Selmi Dr. #704 Reno, NV 89512 The price should include all parts, labor and installation, implementation, service, support, shipping, delivery, training and any other related expenses Automated Inventory Management System to be used for Medical Supplies Contract Period: Base POP Begin: 09-25-2021 POP End: 01-07-2022

0008AA

Software License Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AB

Interface Development & Service Fees

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AC

Bin Products (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AD

Storage Options (must include all shipping fees)

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AE

3rd Party IT (if applicable)

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AF

Implementation Base Rate

POP Begin: 09-25-2021 POP End: 01-07-2022

0008AG

Turn-key Installation

POP Begin: 09-25-2021 POP End: 01-07-2022

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[X] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[X] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.3 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided.