36C26120R0032_2.docx

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VAPAHCS Integrated Wayfinding Planning and Implementation (640-20-3000) - 36C26120R0032 94304 36C26120R0032 07-24-2020 16:00

PACIFIC TIME, LOS

ANGELES, USA

N

SDVOSBC

541310 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 Dario Rissone -- Contract Officer Wk:

775-785-7156 Cell: 775-772-4799 VA Palo Alto Health Care System (VAPAHCS) 3801 Miranda Avenue Palo Alto CA 94304

USA

www.va.gov Department of Veterans Affairs dario.rissone@va.gov Dario Rissone -- Contract Officer The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 is seeking Architectural/Engineering (A/E) Firms to submit Standard Form (SF) 330 for master planning project 640-20-300, Integrated Wayfinding Planning and Implementation, to support the VA Palo Alto Heath Care System (VAPAHCS). This project will be located in Palo Alto, Menlo Park, Livermore Divisions and the seven community-based outpatient clinics (CBOC). The A/E Services listed below are being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. The North American Industry Classification System (NAICS) code for this procurement is 541310, Architectural Services, with the Small Business Size Standard of $8.0 million dollars.

This master planning effort includes, but not limited to, Master Planning, Develop Standard Wayfinding campus maps for Palo Alto, Menlo Park, and Livermore Divisions. VAPAHCS is a major tertiary care referral center, comprised of 12 separate sites, including three hospital-based divisions, seven community-based outpatient clinics, a research campus and administrative campus. Palo Alto Division (PAD) is the primary campus of the healthcare system, located on a 92.8-acre site, and offers both inpatient and outpatient services. The division serves over 63,000 unique patients annually and supports an average of 79,000 outpatient visits monthly during 2019. The A/E firm shall provide comprehensive analysis of the current space, function, workflow, and other master planning development requirements. Develop Wayfinding Management Plan that is updatable and sustainable for the Integrated Wayfinding program. The goal of the VAPAHCS Integrated Wayfinding Planning and Implementation Project is to develop a comprehensive wayfinding master plan, that builds upon the existing wayfinding systems and integrates new wayfinding tools and platforms, to improve the patient experience.

The master plan will include, but not be limited to, a summary of the integrated wayfinding master planning effort and recommendations for the program, an overview of the sign family, design concept for all exterior and interior wayfinding sign types, preliminary sign location plans for the VAPAHCS campuses, and guidelines for exterior and interior wayfinding signage application at VAPAHCS facilities (sites and buildings).

The contract work requires multiple disciplines. The A/E firm shall provide services that include but are not limited to facility/healthcare system strategic master and concept plans, review and consultation, environmental graphic design, signage planning, wayfinding tools and platforms, surveying and mapping. Other disciplines required include, but are not limited to: Architectural, Civil, Structural, Fire Protection, Electrical, and other investigative/technical services. The Prime firm shall be a licensed/registered professional firm. The VA anticipates that the master plan will be completed within 540 days from the Notice to Proceed.

This procurement is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside under the Veterans First Contracting program as required by 38 U.S.C. 8127-8128, as implemented under VA Acquisition Regulation (VAAR) subpart 819.70. The term Service-disabled veteran-owned small business (SDVOSB) under the Veterans First Contracting program has the same meaning as service-disabled veteran-owned small business concern defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program. These businesses must be listed as verified in the Vendor Information Pages (VIP) database at https://www.vip.vetbiz.gov in addition to meeting the NAICS code small business size standard to be eligible for award under the Veterans First Contracting Program.

All SDVOSB firms that submit Standard Form (SF) 330s must be listed in Veterans Information Page (VIP) as a verified to be considered for this procurement. Offers from unverified SDVOSBs are considered deficient and will not be evaluated further. A firm’s status will be verified in VIP at time of receipt of the SF 330, prior to conducting evaluations/interviews/discussions, and prior to award. As a prospective offeror for this SDVOSB set-aside, you are verifying your company meets the status requirements of a SDVOSB concern in accordance with VAAR 852.219-10.

This notice serves as the Governments call for Standard Form (SF) 330s from interested SDVOSB Architectural/Engineering (A/E) Firms concerns. Firms that meet the requirements described in this announcement are invited to submit one (1) electronic copy of their SF-330 package via e-mail to Dario Rissone at dario.rissone@va.gov by 4:00 pm PDT July 24, 2020. SF-330, Part I may be accompanied by any other evidence of experience and capabilities the applicant considers relevant. Part II shall be submitted for each proposed consultant’s office involved. Interested firms are responsible for ensuring electronic delivery of submissions have been received by the Contracting officer. All SF-330 submissions shall be clearly marked with the subject line displaying the SF-330 Submission: 36C26120R0032, Integrated Wayfinding Planning and Implementation, Project 640-20-300. Size limits of e-mails is 10MB. If more that one e-mail is sent, please number the e-mails. For the SF-330, the maximum number of pages is fifty (50) pages (50 pages, one-sided).

The Government will evaluate SF-330’s received in response to this notice to identify at least (3) of the most highly qualified SDVOSB firms to perform the required services. The Government will then hold discussions/interviews with the most highly qualified SDVOSB firms based on the following evaluation factors.

The following evaluation criteria, listed in descending factor order of importance and weight, will be used for both the SF330 evaluation and when conducting discussions/interviews:

Factor 1: Professional Qualifications

· Subfactor 1A - Professional qualifications necessary for satisfactory performance of A/E services for this project in terms of master planning capability and experience.

· Subfactor 1B - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

Factor 2: Specialized Experience and Technical Competence

· Subfactor 2A – Explain what methods that your firm’s specialized experience and technical competence will employ to provide a successful master plan.

· Subfactor 2B – Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team and explain how their experience demonstrates their ability to provide a successful contract.

Factor 3: Capacity to accomplish the work in the required time – Capacity to accomplish the work in the required time. Respond as follows, as an addendum to the SF330:

· Provide a list of current projects with a design fee of greater than $20,000 currently being designed in the firms’ office. Indicate the availability of the proposed project team (including sub-consultants) for the specified contract performance period (540 calendar days) in terms of: (1.) both the average and maximum number of projects being worked simultaneously for the previous twelve (12) month period, for each key personnel member, (2.) the number of projects currently being worked by each key personnel member identified in the SF330, and (3.) the number of projects that could be added to workload, given size and complexity.

Factor 4: Past Performance

· Subfactor 1A - Past performance on contracts with Government agencies and private industry in term of cost control, quality of work, and compliance with performance schedules of projects of similar size, scope, and complexity.

· Subfactor 4B – Record of significant claims against the firm because of improper or incomplete architectural, engineering services, and master plans.

Factor 5: Location – Location is the general geographical area of the project and knowledge of the locality of the project.

The following adjectival rating standards and definitions will be used for both the SF330 evaluation and when conducting discussions/interviews:

Evaluation Rating Standards

Definitions

The following will provide details on pertinent definitions used with evaluation ratings:

Strengths

“Strength” means that part of a response that ultimately represents a benefit to the Government and is expected to increase the quality of the offeror’s performance. Strengths are typically, but not limited to, high quality personnel, organizational experience, management, past performance, and/or technical capabilities that may allow the offeror to perform the work more cost effectively or provide enhanced performance. A strength may be either major or minor depending on the degree to which it will benefit the Government and/or increase the quality of the offeror’s performance. All strengths noted in the final report will presumed to be “minor strengths” unless otherwise noted.

Weaknesses

“Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. It is that part of a response which detracts from the offeror’s ability to meet the Government’s requirements or results in inefficient or ineffective performance. Weaknesses are typically, but not limited to, less-than-average quality personnel, facilities, organizational experience, management, past performance, and/or technical capabilities that may cause the offeror to perform the work less cost effectively or not to meet requirements. A weakness may be either major or minor, depending on the degree to which it detracts from the offeror’s ability to meet requirements and/or increases the risk of unsuccessful contract performance. All weaknesses noted in the final report will presumed to be “minor weakness” unless otherwise noted.

Deficiencies

“Deficiency” means any part of a response that fails to meet a material Government requirement as established in the solicitation (e.g., omission of data required to assess compliance with the evaluation factors; ambiguities that must be resolved before assessment of compliance can be made; or, an exception to any of the terms and conditions of the solicitation), or a combination of major weaknesses in a proposal that increases risk of unsuccessful contract performance to an unacceptable level.

Past performance will be evaluated on recent and relevant contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services. Respond as follows, as an addendum to the SF330:

· Submit no less than three (3) and no more than five (5) past performance references for recent and relevant projects identified on SF330 Part I Section F. Any of the following evaluations are acceptable: (a.) Contractor Performance Assessment Report System (CPARS), or (b.) Past Performance Questionnaire (PPQ) evaluation. The required PPQ template is provided as an attachment to this announcement. A/Es should follow-up with references to ensure timely submittal of PPQ’s, if used. Completed PPQs shall be submitted ONLY by the company/agency providing the reference, directly to the Contracting Officer, prior to the due date. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package, in lieu of completing the Past Performance Questionnaire (PPQ). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A/E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A/E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects.

· A/Es should follow-up with references to ensure timely submittal of questionnaires. Questionnaires shall be submitted directly to the Governments point of contact, Dario Rissone, Contracting Officer, via email at dario.rissone@va.gov, prior to the response date. Submitted CPARS and PPQ evaluations will not be counted as part of the 50-page limitation and shall be attached to the SF330, behind the SF330 Part II document.

· A project will be considered recent only if performance was completed within five (5) years of the date of issuance of this public announcement. Ongoing projects will not be considered as no accurate performance record can exist for work not yet completed.

· For project relevance, past performance references must be similar in scope to the design project described in the attached Statement of Work. Relevancy is defined as performance of work on projects that are similar in scope to the type of projects anticipated under the resulting contract.

· Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

The evaluation board will prepare a selection report recommending at least three firms, in order of preference based on the combined SF330 and discussion/interview rating, that are considered to be the most highly qualified to perform the required services. The selection authority shall review the recommendations of the evaluation board and shall, with the advice of appropriate technical and staff representatives, make the final selection. This final selection shall be a listing, in order of preference, of the firms considered most highly qualified to perform the work. If the firm listed as the most preferred is not the firm recommended as the most highly qualified by the evaluation board, the selection authority shall provide for the contract file a written explanation of the reason for the preference.

All firms on the final selection list are considered “selected firms” with which the contracting officer may negotiate in accordance with FAR 36.606, beginning with the most preferred firm in the final selection. If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a written final proposal revision from the firm and notify the firm that negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list.

SF-330s must indicate the percentage of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process.

RFI Period: RFI shall be submitted to the Contracting Officer, Dario Rissone, via e-mail at dario.rissone@va.gov by July 15, 2020 at 0800 AM PST. All relevant questions will be addressed by amendment.

Questions regarding this procurement should be directed, in writing, to the Contract Officer Dario Rissone via E-mail at dario.rissone@va.gov. It is the intent of the Contracting Officer to make a single firm-fixed price contract award under this solicitation.

See attached document: Attachment _ Past Performance Questionnaire.