36C26026R0102.docx
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- Solicitation number
- 36C26026R0102
About this file
This is a Combined Synopsis/Solicitation Notice for a Request for Proposal (RFP) issued by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 20 (VISN 20) at Mann-Grandstaff VA Medical Center in Spokane, Washington. Solicitation 36C26026R0102 seeks a contractor to repair and upgrade the Pharmacy Cache HVAC system, including grease traps replacement, to ensure proper humidity, temperature control, and ventilation while integrating Building Management System (BMS) controls with the existing campus system. The contractor must provide all supervision, labor, tools, materials, equipment, installation, training, commissioning documentation, operations and maintenance documentation, and a one-year warranty on materials and installation. The NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors), and the solicitation is unrestricted and open to all qualified offerors.
Offers must be submitted by September 14, 2026, at 10:00 AM Pacific Time via email to quyen.mai@va.gov and dennis.einarson@va.gov. A mandatory site visit is scheduled for August 27, 2026, from 10:00 AM to 11:00 AM PST at the Mann-Grandstaff VA Medical Center Campus. The question deadline is September 2, 2026, at 10:00 AM PST. All offerors must maintain active registration in the System for Award Management (SAM) at the time of submission. The solicitation incorporates multiple attachments including a Performance Work Statement, drawings, specifications, wage determination information for Spokane, past performance questionnaire, contractor rules of behavior, and pricing breakout requirements. The contracting office is NCO 20 Network Contracting Office in Vancouver, Washington, with Contract Specialist Quyen Mai serving as the primary point of contact.
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Combined Synopsis/Solicitation Notice
| SUBJECT* |
| 668-26-103S Pharmacy Cache HVAC Repair |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026R0102 |
| RESPONSE DATE/TIME/ZONE |
| 09-14-2026 10:00 AM PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Z1DA |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| NCO 20 Network Contracting Office |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
POINT OF CONTACT*
Contract Specialist Quyen Mai quyen.mai@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Mann-Grandstaff VA Medical Center |
4815 N Assembly St
Spokane Oregon
| POSTAL CODE |
| 99205 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Overhaul 15 Procedures. Solicitation 36C26026R0102 is issued as a request for Proposal. This announcement constitutes the only solicitation; offers are being requested. This solicitation is issued as open market, unrestricted. The North American Industry Classification Code (NAICS) used for this requirement is 238220, Plumbing, Heating, and Air Conditioning Contractors.
DESCRIPTION: The Department of Veterans Affairs, Mann-Grandstaff VA Medical Center in Spokane, WA has a requirement for a Contractor to provide grease traps replacement. The repair the Pharmacy Cache HVAC system to ensure required humidity, temperature control, and ventilation requirements are met while providing Building Management System (BMS) control to existing campus system. The contractor shall provide all supervision, labor, tools, materials, equipment, installation, training, commissioning documentation, O&M documentation, and one-year warranty of materials and installation. Contractor shall do a field verification to ensure all equipment, parts and materials are identified and verify all existing conditions.
A site visit will be conducted for this requirement on August 27, 2026, at the Mann-Grandstaff VA Medical Center Campus from 10:00 AM PST to 11:00 AM PST. Please see solicitation for more information on site visit instructions.
TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their offers. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.
Questions: Any questions pertaining to this requirement must be emailed to quyen.mai@va.gov and dennis.einarson@va.gov no later than September 2, 2026, at 10:00 AM PST, include Solicitation 36C26026R0102 in the subject line of the email to ensure timely review and response.
No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation. Telephonic questions will not be accepted.
DEADLINE: All offers/quotes must be submitted in a single email to quyen.mai@va.gov and dennis.einarson@va.gov received no later than September 14, 2026 at 10:00 AM PST, include Solicitation number 36C26026R0102 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) and all attachments for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting offers.
See attached document: RFP 36C26026R0102.
See attached document: Attachment 1 - 668-26-103S - PWS R1.
See attached document: Attachment 2 - 668-26-103S - Drawing.
See attached document: Attachment 3 - 668-26-103S - Specifications.
See attached document: Attachment 4 - 668-26-103S - ENG FORM 4288-R.
See attached document: Attachment 5 - 668-26-103S - Wage Determination Spokane.
See attached document: Attachment 6 - 668-26-103S - Limitations on Subcontracting.
See attached document: Attachment 7 - 668-26-103S - Past Performance Questionnaire.
See attached document: Attachment 8 - 668-26-103S - Contractor Rules of Behavior.
See attached document: Attachment 9 - 668-26-103S - Price Breakout.
See attached document: Attachment 10 - VA Specific Special Contract Clause.
See attached document: Attachment 11 - VA Site Visit Campus Map - Bldg 5.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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