36C26026R0075 SAM.docx

36C26026Q0350 May be required at task order level May be required at task order level

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26026R0075

04-30-2026

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661 Alan Perez 360 690 1832 This is a solicitation for an Indefinite-Delivery Indefinite-Quantity (IDIQ) for five years from date of award for an HVAC, air conditioning, refrigeration, and plumbing requirements for the Boise VA Medical Center (Boise VAMC) located in Boise, Idaho.

This solicitation is full and open, unrestricted.

Questions are due by 05/11/2026 to alan.perez@va.gov and Helen.woods@va.gov. No Site Visits will be held for this requirement. Site Visits will only be held at Task Order level.

Quotes must be submitted by 10:00AM PDT on 06/01/2026 alan.perez@va.gov and Helen.woods@va.gov

The latest SAM.gov published Service Contract Labor Standard and Construction Wage Rate Requirements Act (building) for Ada County, Idaho applies. Courtesy copies are attached.

VA has deviated to the Regulatory FAR Overhaul.

X

Task Orders

10:00

PDT

06-01-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The Boise Veterans Affairs Medical Center seeks information from vendors capable of providing services on a 5-year maintenance, repair, replacement, and/or demolition services for Heating, Ventilation, Air Conditioning, and Refrigeration, plumbing, electrical, mechanical, and control systems, including ancillary construction requirement. The work will occur at Boise Veterans Affairs Medical Center, a facility with buildings eligible for the National Historic Register.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

SECTION B - INFORMATION REGARDING PROPOSAL, MATERIAL, OFFER (BID) GUARANTEE AND BONDS

B.1 INSTRUCTIONS

The following items must be submitted as part of the proposal:

Technical Required Submittals

1. Submit the prime contractor’s current plumbing contractor license and a current HVAC-R contractor license in the state of Idaho.

2. Provide a no more than six-page narrative:

· Demonstrating how your company has the experience to successfully perform task orders within the scope of work provided.

· Including at least three but not more than five completed projects within the past six years that includes dollar value, location of work, and a point of contact for the customer. Narrative must explain how the project is similar in scope to the scope of work for this IDIQ.

· Demonstrating your company's capacity to handle multiple task orders, to potentially include emergency call outs, simultaneously.

· One page of the narrative must address meeting the response requirements for emergency call outs.

· Interested parties are advised that specific personnel identified in the narrative as a primary point of contact for emergency call outs will be considered key personnel under VAAR 852.237-75, Key Personnel, in any award, and that any personnel responding as the initial respondent to emergency call outs must be authorized to act for the prime.

Other Required Submittals

1. Completed price book (Attachment A)

2. Signed SF1442

3. All representations and certifications included in this solicitation that are not already complete and up to date in the offeror’s SAM.gov registration.

4. (Optional) Offerors may opt to provide past performance questionnaires to be considered in addition to CPARS, other government databases such as SAM.gov, and VA personal knowledge of the contractor for the past performance.

EVALUATION PROCESS

Responsive offers (actively registered in SAM, not suspended/debarred or otherwise ineligible for award, and submit all of the above required submittals) will be evaluated based on two factors: technical capability, which consists of three subfactors, and price.

Technical capability is worth significantly more than price. The subfactors for technical capability are approximately equal.

The highest rated offeror under technical capability’s price will be evaluated to determine if it meets the criteria listed below for award. If it is not determined balanced, fair, and reasonable, VA will evaluate the next highest rated offeror under technical capability until either an award is made at best value to the Government, or VA determines that an award is not in the best interest of the Government for this solicitation.

VA intends to make one (1) award of an IDIQ without holding discussion, but reserves the right to determine discussion are in the best interest of the Government in order to reach best value and enter into discussions at any point during the evaluation process.

Factor 1- Technical Capability consists of three subfactors, that will be evaluated as follows.

Subfactor A- Certifications This will be evaluated as a pass/fail. Receiving a fail under this subfactor may remove an offeror from any further consideration under any other factor or subfactor.

Subfactor B- Emergency Call Out Narrative The call out narrative will be evaluated using Table 1 to determine if the narrative meets all statement of work requirements including the ability to respond within the required time period, and the ability to have someone on site in response to an emergency call out who is authorized to commit the prime contractor to a task order or otherwise speak/negotiate on behalf of the prime contractor.

Subfactor C- Past Performance The prime offeror’s past performance will be evaluated using Table 2.

Past performance within the past six years from the date the solicitation closes will be evaluated in accordance with FAR 42.1503(g) and for joint ventures, in accordance with 13 CFR 125.8(e).

The prime offeror will be evaluated on past performance within Government agencies and private industry in terms of work quality, innovation, compliance with schedules and subcontracting plans, overall safety record, and stakeholder/customer satisfaction.

The evaluation may be based on information provided through CPARS, information submitted by the offeror, and may include other information obtain through any reasonable means and method the VA has available such as customer inquiries, Government databases, contacting any point of contact listed in the proposal, and VA staff knowledge of and experience working with an offeror, if applicable.

Offerors are cautioned that VA will not request revised or otherwise updated past performance information if the points of contact are inaccessible or otherwise reach out to verify/validate information provided, and this may impact adjectival rating.

Offerors without any past performance records able to be located by VA will be rated neutral.

Factor 2- Price will be evaluated as follows:

Price will be evaluated on a basis of reasonableness.

Offerors are required to review to ensure their price(s) are complete and accurate prior to submitting to the government. If there is an assumed mistake in proposal, the company will be offered to 1) perform at the original price, or 2) withdraw their proposal submission.

The Government may reject a proposal as non-responsive if the prices proposed are materially unbalanced between line items or subline items. A proposal is materially unbalanced when:

a. It is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and

b. If there is a reasonable doubt that the proposal will result in the lowest overall cost to the Government even though it may be the low evaluated proposal, or

c. If it is so unbalanced as to be tantamount to allowing an advance payment.

VA will analyze all rates provided on the pricing worksheet for reasonableness. If the highest technically rated offeror’s pricing is determined to be unbalanced or otherwise not fair and reasonable, VA will move to the next highest technically rated offeror’s pricing workbook.

EVALUATION DEFINITIONS

Strength- an aspect of a proposal that has appreciable merit or exceeds specific requirements in a way that will be advantageous to the Government during performance.

Weakness- a flaw in the proposal that increases the risk of unsuccessful performance.

Deficiency- a material failure of a proposal to meet a government requirement or a combination of weaknesses in a proposal that increases the risk of unacceptable levels of contract performance.

Relevant- similar in nature to work anticipated under the IDIQ pursuant to the SOW.

Recent- within the past six (6) years from the date the solicitation closes.

EVALUATION TABLES

Table 1.

Table 2.

NOTE REGARDING SUBCONTRATING PLANS

If the apparent awardee is required by FAR 19.109 to submit a subcontracting plan, they will be notified and given five (5) business days to provide one that complies with the requirements found in FAR subpart 19.206.

The subcontracting plan will be reviewed in accordance with FAR 19.206-3.

Awardees with a requirement for a subcontracting plan will be required to comply with requirements found in FAR subpart 19.302.

If an apparent awardee is required to submit a subcontracting plan and either does not within the five business days or submits a non-compliant subcontracting plan, they may be found non-responsible by the Government under the general standards found in FAR 9.104-1.

B.2 STATEMENT OF WORK

DESCRIPTION OF WORK:

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded for the Boise, Idaho VAMC. The scope of work is for the maintenance, repair, replacement and/ or demolition of Plumbing Systems, HVAC-R Systems, Mechanical Systems, Electrical Systems, and Control Systems that may include ancillary construction and can include but is not limited to the following facility support services:

· Plumbing and Pipe Systems

· Drain, Waste, and Vents repair and replacement

· Compressed gas system components, including air, oxygen, and vacuum systems and repair and replacement

· Medical Center Medical gas analysis and certification

· Plumbing leak repair

· Pipe Insulation and labeling

· Sewer and storm drain, unplugging, clearing, and jetting

· Unplugging of toilets, urinals, sinks, showers, and laves

· Grease trap cleaning

· Sump pump repair and servicing

· Steam system testing, repair, replacement, or demolition

· Heating hot water loop testing and repair

· Chilled water loop testing and repair

· Water balance of chilled water and heating hot water

· Underground fire-line-piping, irrigation-line-piping, and valves repairs and replacement

· Underground geothermal heating lines and valves repair and replacement

· Underground building drains and sewers lines repair and replacement

· Underground domestic water lines repair and replacement

· Excavation of underground pipes, lines, and valves to repair or replace

· Geothermal heating lines and valves in buildings repair or replace

· Geothermal production well and injection well maintenance and repair

· Geothermal pump and motors, maintenance, repair, and replacement

· Domestic water hot, cold, and recirculation lines and valves repair and replacement

· Backflow device testing and repair

· Plumbing Fixture installation, replacement, repair, or removal

· Emergency eye wash and shower repair or replacement

· Heat exchangers installation, repair, and replacement

· Water heaters installation, repair, and replacement

· Pressure vessels welding and certification

· Pressure vessel installation, repair, and replacement

· Steam traps, steam valves, steam pumps, condensate pumps, installation, repair, and replacement

· Water Pumps installation, repair, and replacement

· Sewer lift stations repairs

· Reverse Osmosis stations, water softeners, chlorination stations, and water filters installation, repair, and replacement

· Plumbing Demolition

· HVAC-R systems

· Supply, return, and exhaust duct work testing, repair, installation, and demolition

· Direct Digital Controls parts, comm wire, and software installation, upgrade, repair, and replacement (Automated Logic-Web Control and Alerton Compass)

· Variable Speed Drives repair and replacement (with ABB Drives)

· Electric motors repair and replacement

· Fan repair and replacement

· VAV and CAV box repair, replacement, and tuning

· Coil cleaning, repair, and replacement

· AC Compressor repair, replacement, and maintenance

· HVAC-R electrical work

· Hot water boilers repair

· Steam boilers repair

· Water treatment

· Chillers repair

· Dryers, contactors, switches, circuit boards, relays, wire, terminals, disconnects, refrigerants, oils, lubricants, conduit, freeze stat, capacitors, fuses, UV lamps, reversing valve, defrost controls

· Ice Machines repair and replacement

· Air Handlers repair and replacement

· Shafts, bearings, sheaves, belts, filters, frames, skins, doors, hatches, hinges, coils, filter racks, and dampers

· Actuators

· Circuit setters

· Air conditioning, DX Cooling, VRF system repairs

· Heat pumps repair and replacement

· Heating, gas valves, gas train, gas piping, furnace, de-humidifier, repair and replacement

· Humidifiers repair and replacement

· Cooling towers repair and replacement

· Fan coils repair and replacement

· Walk in Cooler-Freezer/Refrigeration, repairs

· Medical refrigerators and freezers repairs

· Kitchen refrigeration cabinets and coolers repairs

· Penetrations through firewalls repairs and fireproofing

· TAB (testing, adjusting, and air balancing)

· Filter servicing and cleaning

· Exhaust fan repairs

· HVAC-R demolition

· Repair and Testing of Electrical Systems

· Cummins Power Generators and controls

· Transformers

· Transmission lines

· Conduits above and below grade

· Panels, breakers, fuses, circuits

· switches, relays, and outlets

· lamps, bulbs, standard and LED

· General electrical gear and components

· Elevators and elevator electric support systems

· Repair and Testing of Mechanical Systems

· Medical Air stations, compressors, valves, and equipment

· Medical air piping systems

· Medical Vacuum stations, compressors, valves, and equipment

· Dental Air stations, compressors, valves, and equipment

· Dental Vacuum stations, compressors, valves, and equipment

· Dental Amalgamator and heavy metal filters

· Dental plaster traps repair

· Medical Bulk Oxygen tanks, valves, fill nozzles, and supply lines

· Air compressors

· Equipment stands, supports, and platforms

· Facility Support Services

· Carpentry, general and specialty

· Road and parking lot repairs and striping

· Seal coating of roads and parking lots

· Painting of road directional arrows and markings

· Concrete curb painting

· Housekeeping and laundry services

· Sheetmetal and steel fabrication, general and specialty

· Concrete forming, pouring, repair and finishing.

· Framing and roofing

· Insulation

· Drywall and spackling

· Painting and specialty wall coverings

· Flooring

· Doors, windows, and hardware

· Landscaping, arboriculture, gardening, sprinkler irrigations systems

· Cabinet manufacture, repair, and installation

· Electric security locks and door operators

· Elevator repairs and or maintenance and inspections

· Lawn Mowing, edging, sidewalk clean up, fertilization of grounds, and fall leaf clean up.

· Mulching and weed prevention campus wide including lawns, flowers, shrubs, and garden areas.

· Tree removal and stump removal

· Tree trimming

· Tree replacement

· Campus snow removal and sand and Ice Melt treatment of all campus roads, parking lots, parking garage, and all campus walkways.

The prime contractor must hold a current Plumbing contractor license and a current HVAC-R contractor license in the state of Idaho and have a Prime Contractor representative respond with services within two hours of emergent needs at the Boise, Idaho VAMC.

The prime contractor will warranty all materials, equipment, software and labor required provided by the prime contractor or any sub-contractor working under the prime contractor for one year from the moment the materials, equipment or software is brought online and made operational. The prime contractor will keep a record of all materials, equipment, and software installed under this SATOC to ensure the warranty dates are accurate and discernable based on each task order. The prime contractor will ensure all warranty work is to be carried out in an expeditious manner without delay to completion once a defect is identified in material, equipment, software, or workmanship.

The sub contractors who work under the prime contractor must carry the appropriate contractor’s licensure and certification for the trade/craft work they perform in the state of Idaho under the prime contractor. Sub-contractors such as an; Electrical contractor, Medical Gas Installer-Tester-Certifier, Backflow Device Tester, TAB Contractor, Pharmacy/Lab Hood Tester/Certifier, above ground and underground Utility contractor, Direct Digital Control Contractor, shall have the required factory certification, dealer license, Industry certification, and or State of Idaho Contractor licensure to perform work in their specialty trade/craft in the state of Idaho sufficient to meet all specialty codes and requirements.

All trade/craft journeyman and apprentice workers who are required to be licensed in the state of Idaho to do their trade/craft work must hold a valid certification issued by the state of Idaho in their specialty trade/craft if they are to be dispatched to the Boise VA Medical Center to perform trade/craft work.

During the contract period, the facility staff will identify projects for Task Orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed Task Orders before and after the receipt of the Contractor’s proposal for the requested Task Orders.

All parts, materials, equipment, or software installed at the Boise VA Medical Center must be approved by the VA prior to installation. Any parts, materials, equipment, or software installed without prior approval will be subject to removal and replacement with approved parts, materials, equipment, or software by the prime contractor without additional cost to the VA. All parts, materials, equipment, and software that are installed at the VA must be of the most recent and relevant edition manufactured. No obsolete or legacy parts, materials, equipment, or software will be accepted or installed at the Boise VA Medical Center.

The prime contractor will provide the VA with all required contractor, journeyman, and apprentice trade licenses and certifications for the prime contractor and the prime contractor employees. The prime contractor will provide the VA with all required sub-contractor licensure and certifications as well as the licenses and certifications of the sub-contractor’s employees who will be dispatched to the Boise VA Medical Center for trade/craft work.

The prime contractor will also ensure that anyone who installs, repairs, or replaces, Direct Digital Controls or does any programing of the Direct Digital Controls at the Boise VA Medical Center is a certified Automated Logic Web Control technician who is employed by an authorized Automated Logic Web Control dealer within 50 miles of Boise, Idaho.

The prime contractor will ensure that all third-party software and devices installed at the Boise VA Medical Center shall be provided to and become the property of the Boise VA Medical center. No proprietary software shall be allowed. All software shall be provided to the VA as a fully functional and operational copy; accessible and usable by VA employees, at no extra charge or expense.

The prime contractor will understand that any consultation, survey, or project bid work done by the prime contractor or a sub-contractor of the prime contractor will become the exclusive intellectual property of the VA and does not obligate the VA in anyway to hire the prime contractor or the prime contractor’s subcontractor to perform work based on any consultation, survey, or project bid.

The apprentice to journeyman ratio will be one journeyman to one apprentice. The prime contractor may choose to use all journeyman workers. The sub-contractor may choose to use all journeyman workers. The apprentice will be continuously supervised by a journeyman who is onsite working without exception. The apprentice to be supervised by a journeyman must be a fourth- or fifth-year apprentice at minimum. No helper or laborer will be permitted to take the place of an apprentice or be added to the journeyman to apprentice ratio at any time.

A fourth-year apprentice is one who has completed the third year of apprenticeship classes with a passing grade and has completed 6000 hours of on-the-job training under the direction of a journeyman worker in the State of Idaho.

Work may take place during regular business hours, after regular business hours, on weekends, or based on the needs of the VA or at the request of the CO, COR, or FMS management. The Contractor will have two hours to begin work of approved emergency task orders and two working days to begin work of non-emergency task orders. Work is to be carried out in an expeditious manner without delay to completion once the contract officer sends an award and or notice to proceed to the contractor.

Federal Holidays observed by the VA as listed on the OPM website or as declared by an EO are the only dates that will be treated as a holiday for this IDIQ and recognized by VA.

36C26026Q0350 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

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B.3 ORDERING GUIDE

Task Order General Procedures Only a warranted Contracting Officer (CO) for the Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 20 is authorized to place task orders (TO) against this ordering vehicle.

The contractor must be registered in SAM.gov to be eligible for TO award.

NCO 20 will issue a Task Order Request (TOR) to the contractor that includes the scope of work and identifies if the requirement is a services or construction task order, or a combination thereof for purposes of application of wage determination and IDIQ clauses.

The TOR will include the current wage determination that will be applicable to the task order.

Task Orders will be awarded using the best current practices for task order award for a services or construction task order.

The Government is under no obligation to reimburse the contractor for any work performed, items delivered, or costs otherwise incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs, except as authorized by duly executed TOs by a warranted CO.

Task Orders shall contain: (1) date of order, (2) Contract and TO number, (3) description, quantity and/or unit pricing for work, (4) delivery or performance requirements, (5) specific place of performance on the BVAMC campus, (6) specific point of contact at the BVAMC campus for on site coordination, (7) any special instructions, (8) accounting and appropriate data, including billing instructions, and (9) method of payment and payment office.

TO shall be modified via Standard Form (SF) 50 as issued by a warranted CO only.

Modifications will be conducted bilaterally only for services task orders, and either unilaterally or bilaterally for construction task orders. Hybrid task orders will be conducted bilaterally only.

The IDIQ contractor is expected to have the capacity and qualifications to accomplish any requirement within the scope of this IDIQ, within the response time(s) and periods of performance specified.

In accordance with FAR 16.505(a)(10), no protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of a TO under this IDIQ except on the protest grounds that the order increases the scope, period, or maximum value of the contract.

Task Order Request (TOR) Specific Procedures TOR will be sent via email to the IDIQ holder by Network Contracting Office 20 only. BVAMC personnel are not authorized to issue TOR or otherwise negotiate a TO.

All terms and conditions of this contract will apply to each TOR and any resultant TO awarded.

TO will be of varying size and complexity ranging from $2,500.00 to the simplified acquisition threshold.

The TOR will include the statement of work, any applicable specifications/drawings, magnitude of construction for construction TO, any site reports/analyses/specific requirements, site visit information (if applicable), and any TOR specific submission requirements to include bonding instructions for construction TO.

While no mandatory requirement exists for the submission of a response to a TOR, if the IDIQ holder consistently declines to submit a response to TOR, they are at risk of not having their IDIQ continued at any time.

The contractor will not be reimbursed for any pre-award costs including items such as TOR response preparation, bid bond costs, travel, attendance during negotiations, site visits, or pre-proposal meetings.

NCO 20 warranted COs have the right to cancel, withdraw, and/or re-release any TOR or reject a TOR response and solicit open market. VA reserves the right to pursue alternate acquisition strategies to achieve best value for the Veterans it supports.

TOR pricing must be broken down by labor, materials, and equipment. TOR pricing for labor must not exceed the pricing on IDIQ Attachment A- IDIQ Price Schedule. Materials and equipment must be direct costs. Overhead and profit will not exceed guidelines applicable based on type of work for task order- construction task orders will not exceed 10%. TOR responses that do not break down pricing to show labor, materials, and equipment will be considered non-responsive and deficient in response to the terms of the IDIQ. Repeated issues may result in adverse action including cancellation of TOR, discontinuing use of the IDIQ or other available administrative options to NCO 20.

The TOR response must include all subcontractor certifications required in accordance with the IDIQ and/or TO scope of work to be considered responsive. The IDIQ may opt to provide copies of certifications for frequently used subcontractors to the IDIQ administration point(s) of contact to have on file, and can indicate in the TOR response to use a file copy certification if they have opted to do so.

Task Order Award – General TO may be placed by email or other electronic means by a warranted CO only. The appropriate issuing, administration, and payment offices will be cited on each TO.

The TO awardee will be provided one electronic copy of all TO documents including any and all scope documents include in the award and reference documents. The Contractor is solely responsible for any and all further reproduction costs. Some files such as reports and as built drawings may have physical copies available for on-site review at BVAMC.

The period of performance will start either at Notice of Award (NOA) or at Notice to Proceed (NTP). Each task order will specify which is applicable, and will indicate if there will be a separate submittals phase from physical work phase or not.

Each TO award will include a copy of the applicable wage determination.

Task Order Award- Construction The following items shall be submitted within 10 days of TO award, unless directed otherwise by the awarding CO: (1) schedule and schedule of values, (2) payment and performance bonds, (3) certificate of insurance if applicable, (4) letter of delegation for superintendent include proof of a valid OSHA 30 card, and any other submittals identified in the specific TOR and subsequent TO.

All prime and subcontractor laborers/mechanics shall submit a valid OSHA 10 card before coming on-site to conduct work.

If a NTP is utilized for the project, the CO will not issue NTP until at minimum, the above submittals are received and accepted. The NTP can either be one-phase or two-phase, depending on the specific TO requirements and period of performance information stated in the TOR. On-site work conducted without a NTP will be considered at minimum a contract deficiency.

IDIQ ADMINISTRATION

This IDIQ will be administered by Network Contracting Office (NCO) 20.

Any modifications to the IDIQ issued will be via Standard Form (SF) 50.

The contractor is required to remain actively registered in SAM.gov and in good standing/ eligible for Federal contract awards. The VA reserves the right to terminate this IDIQ or otherwise discontinue the use of it if the contractor is found to be no longer eligible to receive Contract awards for any reason.

This IDIQ contains any and all clause that may be applicable to any TO issued under this contract. Some clauses only apply to service task orders and some to construction. If needed, specificity will be provide at the TO level.

If the IDIQ holder identifies that prevailing wage rates set by third-parties in industry such as but not limited to apprenticeship programs and local shops that exceed the firm-fixed-price rates in this IDIQ at any time during the IDIQ period of performance, the IDIQ holder shall notify the administering CO immediately, and provide documentation from the party who set the higher rate, showing the rate, and the CO will review to determine if an modification to reset the firm-fixed-price rate is or is not appropriate. Otherwise, the firm-fixed-price rates shall not be re-negotiated.

SECTION C - CONTRACT CLAUSES

SPECIAL NOTICE

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

C.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through expiration date of awarded contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of Simplified Acquisition Threshold.

(2) Any order for a combination of items in excess of Simplified Acquisition Threshold.; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.216-22 INDEFINITE QUANTITY (NOV 2025) (DEVIATION)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after notice of expiration of the contract and all previous orders prior to expiration have been fulfilled .

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days.

(End of Clause) C.5 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (OCT 2022) (DEVIATION NOV 2025)

(a) Evaluation preference.

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) Waiver of evaluation preference. A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives the preference, the factor will be added to its offer for evaluation purposes.

□ Offeror chooses to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of Clause) C.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN 2025) (DEVIATION NOV 2025)

(a) Definitions. As used in this clause— Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required…