Attachment 11 RFI Questions.docx

668-21-100 Upgrade AHU 18/20/22 RFI Questions:

1) Keynote 40 and 41 on sheet AD-201 states to remove and replace the existing ceiling. Does replacement of existing ceiling also include the grid or just the tiles?

Grid and tiles in entirety.

2) Keynote 76 on sheet AE-102 states to refer to GI-001 for fireproofing requirements. No fireproofing specification was included with the solicitation documents. Will the VA be supplying this specification?

Fireproofing specifications have been included as an amendment.

3) Will an entire phase be able to be turned over to the awarded contractor, i.e. patients and staff relocated etc., or will a phase be turned over in sections?

Phases will be turned over in sections, as the facility has limited free space to relocate. Upon award this can be coordinated.

4) A general note on the phase plan sheet GI-002 states to “relocate users while upgrades occur”. Will the VA be responsible for all relocations? What role will the GC have in relocations?

VA will coordinate and relocate users, contractor’s role will be limited to moving furnishings within the space as necessary to complete the work required.

5) Please confirm per specification section 01 35 26 part 1.9 that the SSHO must be a separate individual and cannot hold other duties such as the QC or Superintendent.

For a project of this size the SSHO must be an individual position, no “dual hatting” will be allowed.

6) Please confirm that per specification section 01 45 00 part 3.4.B. The QC manager shall have no other duties so they must be a separate individual from the project superintendent and SSHO. Confirm this project requires 3 separately qualified individuals to be on site at all times, SSHO, QC and Superintendent.

For a project of this size the SSHO must be an individual position, no “dual hatting” will be allowed. This results in 3 separate individuals on site at all times.

7) Low voltage devices are not shown on the reflected ceiling plans, what devices will be required to be disconnected at demolition time and reconnected once new tile is installed?

See general note D on Sheet A201.

8) For the question above regarding low voltage devices, will the VA provide the names of the VA’s preferred vendors who maintain or are authorized to maintain those systems?

Low voltage systems are maintained by VA staff, see addition questions for HVAC DDC and Fire Life Safety Systems.

9) A wall protection specification section was included in the bidding documents. Also included is a basis of design in the 09 06 00 Schedule for Finishes. I am unable to locate any work associated with wall protection on the included plans. Will the VA please provide additional scope information for wall protection? Are there specific quantities the VA wants us to bid?

Wall protection will not be required, except to match existing if necessary.

10) Please confirm swing spaces have been finalized, and the occupants will be relocated while construction is on-going in each phase.

Phases will be turned over in sections, as the facility has limited free space to relocate. Upon award this can be coordinated.

11) Please confirm the government will provide the location of the ACM/Lead materials requiring abatement.

See provided attachment 4 Environmental Report

12) Please confirm only the quantities of materials shown in the summary of work to be abated is all that is required to be completed under this contract.

Quantities represent a best faith estimate based on sampling. Additional quantities or not expected.

13) Please confirm working hours.

Normal station working hours are 0700-1600.

14) Please confirm the current fire alarm contractor.

The current system maintenance contract is held by Fire Systems West.

15) Please confirm the current HVAC DDC contractor performing installation and service work at the facility.

The current HVAC DDC maintenance contract is held by Control Solutions North West.

16) Please confirm the contractor will be provided unfettered access to the work areas.

Access to the work areas will be provided, there will be areas of controlled access, therefore “unfettered” access will not be guaranteed.

17) Please confirm a laydown yard will be provided.

A laydown yard will be provided.

18) Are there temporary power provisions in the laydown yard.

There are not temporary power provisions, but these may be made by the contractor as required.

19) Please confirm the hospital staff and executive team is onboard with the work taking place and will uphold the government’s duty to the contractor to allow the work to take place.

Hospital staff do not have bearing on construction project approval, hospital executive leadership team approves all construction projects.

20) Is a site visit mandatory, and if so, what are the scheduled dates?

The only site visit has been held in accordance with the solicitation, the site visit is not mandatory.

21) Are temporary air handling systems required to be provided by the contractor during phased work?

Only if specified by the construction documents.

22) Will the Government provide any existing as-built drawings or updated mechanical layouts?

The contractor may request additional documents after award should it be deemed necessary.

23) Are there any restrictions on working hours due to patient care operations?

There will be coordination of working hours depending on noise level as several phases are near inpatient areas.

24) Can past performance from subcontractors be submitted in support of the prime contractor?

Yes, in accordance with the solicitation requirements.

25) Are the deducts only for the equipment directly associated with the AHUs? For example on AHU22 would the deduct be for just the RF-22 and OSA louver?

Please see alternates as listed on the drawing cover sheet. These alternates list the alternate (deduct) work scopes in detail.

26) The required Asbestos Abatement Scopes of work in multiple Asbestos Abatement spec sections are not complete and were left unedited by the VA’s DOR. Please advise if the VA intends to have this design error and omission corrected prior to the bid.

Necessary abatement quantities to be determined by contractor based on provided environmental sampling report.