S06 Amendment 36C26026Q0203 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0002 01-12-2026

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

36C260

NCO 20 Network Contracting Office

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders 36C26026Q0203

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 01-16-2026 5:00pm PST

See CONTINUATION Page x 1

See continuation page below for changes.

CONTINUATION PAGE

1. The purpose of this Amendment is to extend the response deadline, provide Questions and Answers (Q&A) 1-31, update the B.2 Price List, B.3 Performance Work Statement, and D.2 Attachments as result of some answers and provide the most current RFQ document 36C26026Q0203 as a result of any updates.

2. RFQ response is extended to 1/16/2026 at 5:00PM PST.

3. Q&A 1-31 is provided below.

4. B.2 Price List is updated to include 0004, 1004, 2004, 3004 and 4004 for the Scrub

Vaults. See below and updated RFQ document “S02 RFQ 36C26026Q0203 Seattle

Laundry Final Rev 1-12-2026.”

5. B.3 Performance Work Statement is updated in various places. See updated document

“S02 RFQ 36C26026Q0203 Seattle Laundry Final Rev 1-12-2026.”

6. D.2 Attachments is updated to include 2. Inventory List.

7. Updated document “S02 RFQ 36C26026Q0203 Seattle Laundry Final Rev 1-8-2026” is provided as the latest SF1449. Any changes are in red text.

8. There are no other changes as a result of this Amendment. All other terms and conditions remain unchanged.

Q&A 1-31

Q1. Is this a new opportunity or is there an incumbent? If there's a current contractor, what is the contract number?

A1. Provided incumbent information:

Contract: 36C26021P0002, Contractor Name: REPAUL TEXTILES LLC, Current

Value: $5,372,172.32.

Note: this contract was solely for VA provided linen.

Q2. Are the linens leased and serviced by weight, or can it be per piece?

A2. Linens are part of a rental pool and should be priced and serviced by weight

(see line item 0002, 1002, etc.).

Q3. I notice some items will need to be leased/rented however in the CLIN 0002 it states

728,000 pounds. How should we price that? Because if it needs to be leased wouldn't the vendor need to know how many items needs to be rented?

A3. It should be priced based on weight to provide and launder contractor own linen. For estimates on how many articles to provide for contractor owned linen, VA has provided a current list with available items in circulation/inventory (see attachment 2.

Current Inventory). However, actual future contractor owned linen counts may vary depending on facility need and this is an estimation for planning purposes.

Q4. Also is there a current vendor if so what is the contract value?

A4. See A1.

Q5. Is the solicitation a new requirement set by the government or is this a contract currently being performed that the government is renewing. If this is a renewal, do you have the contract number associated with the old contract?

A5. See A1.

Q6. Can you kindly confirm the specific daily pickup and delivery time windows for each location?

A6. Seattle: Monday through Saturday between 7:00am and 3:30pm.

American Lake: Monday through Friday between 6:00am and 2:30pm.

See updated PWS.

Q7. Do you have a breakdown of laundered items per month?

A7. See A3.

Q8. Emergency, Surge, and Turnaround Requirements: 8-Hour Turnaround Scope. Please clarify whether the 8-hour turnaround requirement applies to:

• All linen categories, or only critical items (e.g., OR, ICU, scrub vault)?

• All quantities requested, or a defined maximum weight per occurrence?

A8. This requirement can be in any linen quantity and any linen category as requested by the VA. If a full linen order is received, an emergency turnaround is not typically needed. All linen available based on critical or emergent need.

Q9. Emergency, Surge, and Turnaround Requirements: Frequency and Timing of 8-Hour

Requests. Are the anticipated 12 emergency 8-hour turnaround instances per year:

• Limited to normal pickup days (Monday–Saturday)?

• Restricted to standard business hours, or may they occur after hours?

A9. If a full linen order is received, an emergency turnaround is not typically needed. Yes, the 12 emergency 8-hour turnaround instances are per year.

Limited to normal pickup days (Seattle Monday-Saturday and American Lake

Monday-Friday). Available during standard business hours and outside standard hours. If the order is filled and completed at time of delivery an emergent need is unlikely outside of a natural disaster.

Q10. Emergency, Surge, and Turnaround Requirements: Emergency Definition. Please define what constitutes an “emergency situation” versus routine operational urgency for purposes of emergency response and accelerated processing.

A10. Linen shortage (Patient waiting).

Q11. Emergency, Surge, and Turnaround Requirements: Emergency Services During Holidays.

Do emergency turnaround requirements apply on federal holidays when facility access may be restricted?

A11. If a full linen order is received, an emergency turnaround is not typically needed. However, if the need exists, yes, delivery request should be filled on a holiday.

Q12. Volume, Weight, and Historical Usage: Historical Volume Data. Please provide actual historical annual poundage for each line item (VA-owned linen, contractor-owned linen, personal clothing) for the previous three contract years, if available.

A12. See A3. Only current inventory is provided.

Q13. Volume, Weight, and Historical Usage: Peak Volume Expectations. Are there known seasonal or operational peak periods that materially exceed the stated estimated annual volumes?

A13. There are no seasonal or peak periods.

Q14. Volume, Weight, and Historical Usage: Daily Maximums. Is there a historical or anticipated maximum daily pickup volume per location?

A14. There is no anticipated daily maximum.

Q15. Weight Verification and Billing: Governing Weight for Invoicing. In the event of a discrepancy between contractor scale weights and VA-verified weights, which measurement governs invoicing and payment?

A15. Weight scales must be certified by weights and measures minimal once a year. Invoicing weight will still be used by the contractor.

Q16. Weight Verification and Billing: Scale Certification Frequency. Is there a required frequency for scale certification, or is certification provided upon request sufficient?

A16. Yes, scale must be certified at least one time per year.

Q17. Weight Verification and Billing: Weight Dispute Resolution. Is there an established tolerance or reconciliation process for minor weight variances prior to invoice rejection?

A17. Any invoice submitted shall be accurate and match daily delivery tickets.

Q18. Linen Ownership, Damage, and Replacement: Normal Wear vs. Contractor Damage.

Please clarify how “normal wear and tear” is distinguished from contractor-caused damage for

VA-owned linen.

A18. Normal wear and tear in employee uniforms i. e. button replacements, fraying, wear marks. Contractor damage: Chemical damage, mechanical damage, lost articles and bacterial damage once the item is in contractor possession after pickup and before delivery.

Q19. Linen Ownership, Damage, and Replacement: Replacement Valuation. When replacement of VA-owned linen is required, is replacement at:

• New replacement cost, or

• Depreciated value based on remaining useful life?

A19. VA own linen is government property the contractor does not replace.

Exception gross negligence by the contractor and should be at replacement cost.

Q20. Linen Ownership, Damage, and Replacement: Baseline Inventory. Will a joint inventory baseline of VA-owned linen be established at contract start?

A20. See A19.

Q21. Scrub Vault Program Requirements: Initial Vault Quantity. Please confirm the number of scrub vault units required at contract start and the locations where they will be installed.

A21. Seven (7) scrub vaults. See updated PWS.

Q22. Scrub Vault Program Requirements: Future Expansion. Should offerors anticipate additional scrub vault units during the contract period?

A22. None at this time.

Q23. Scrub Vault Program Requirements: RFID Infrastructure. Is all RFID hardware, software, connectivity, and system support to be fully contractor-provided, or does VA currently maintain any compatible infrastructure?

A23. Fully contractor provided.

Q24. Scrub Vault Program Requirements: Pricing Structure. May scrub vault services be priced as a discrete cost component within the per-pound rates, or is a separate pricing breakout acceptable?

A24. Additional line items 0004, 1004, 2004, 3004 and 4004 are incorporated for the pricing of the install, monitoring, maintenance, software upgrade etc. of the seven vaults.

However, the pricing of the laundry of scrubs shall be included in line item 0002, 1002, 2002, 3002 and 4002.

Q25. Facility, Compliance, and Inspections: Pre-Award Site Inspection. Will VA conduct pre-award site inspections of contractor laundry facilities?

A25. No.

Q26. Facility, Compliance, and Inspections: Certification Sufficiency. Are current TRSA /

Hygienically Clean or equivalent certifications sufficient to demonstrate compliance with aseptic design and sanitation requirements, or will VA conduct independent validation?

A26. No, TRSA / Hygienically Clean or equivalent certifications are not sufficient to demonstrate requirements with aseptic design and sanitation requirements.

Q27. Facility, Compliance, and Inspections: Documentation Acceptance. Will photographs, schematics, and airflow documentation be accepted as evidence of “design for asepsis” compliance?

A27. Yes.

Q28. Backup and Continuity of Operations: Backup Facility Location. Must backup processing facilities also be within the 75-mile radius requirement?

A28. Yes.

Q29. Backup and Continuity of Operations: Backup Capacity Level. Is the backup plan required to support full contract volume or only emergency/partial operations?

A29. Full contract volume.

Q30. Contract Administration and Options: Option Year Volume Adjustments. Are estimated volumes expected to remain consistent across option years, or should offerors anticipate growth or reduction?

A30. If volumes are estimated to increase throughout the contract lifespan, the VA will entertain a mutually agreed upon modification to increase the quantities.

Q31. Contract Administration and Options: Surge During Option Extensions. During exercised extensions under FAR 52.217-8, will service levels and emergency requirements remain unchanged?

A31. Yes.

<end Q&A>

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

316,000.00 LB __________________ __________________

Laundry services for Puget Sound VAHCS - VA owned linen.

Includes all pickup and delivery charges. See PWS.

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping - Laundry/Drycleaning

LOCAL STOCK NUMBER: 0001

728,000.00 LB __________________ __________________

Laundry services for Puget Sound VAHCS - Contractor owned linen.

Includes all pickup and delivery charges. See PWS.

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

PRODUCT/SERVICE CODE: S209 - Housekeeping -

36,400.00 LB __________________ __________________

Laundry services for Nursing Home occupants’ personal clothing

(undergarments, shirts, trousers, blue jeans, skirts, dresses, etc. - VA provided linen). Includes all pickup and delivery charges. See PWS.

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

7.00 EA __________________ __________________

Install (base year only), support, maintain, repair, etc. seven (7)

Scrub Vaults. This line includes all servicing, monitoring, restocking, etc. It does not included the actual Scrub laundering - see separate line item for Contractor owned linen invoiced by weight.

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

(undergarments, shirts, trousers, blue jeans, skirts, dresses, etc - VA provided linen). Includes all pickup and delivery charges. See PWS.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Support, maintain, repair, etc. seven (7) Scrub Vaults. This line includes all servicing, monitoring, restocking, etc. It does not included the actual Scrub laundering - see separate line item for Contractor owned linen invoiced by weight.

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

(undergarments, shirts, trousers, blue jeans, skirts, dresses, etc. - VA provided linen). Includes all pickup and delivery charges. See PWS.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -includes all servicing, monitoring, restocking, etc. It does not included the actual Scrub laundering - see separate line item for Contractor owned linen invoiced by weight.

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

(undergarments, shirts, trousers, blue jeans, skirts, dresses, etc - VA provided linen). Includes all pickup and delivery charges. See PWS.

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -includes all servicing, monitoring, restocking, etc. It does not included the actual Scrub laundering - see separate line item for Contractor owned linen invoiced by weight.

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

Includes all pickup and delivery charges. See PWS.

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

(undergarments, shirts, trousers, blue jeans, skirts, dresses, etc. - VA provided linen). Includes all pickup and delivery charges. See PWS.

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -includes all servicing, monitoring, restocking, etc. It does not included the actual Scrub laundering - see separate line item for Contractor owned linen invoiced by weight.

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping -

GRAND TOTAL __________________

Base Period Total $

Option Period One (1) Total $

Option Period Two (2) Total $

Option Period Three (3) Total $

Option Period Four (4) Total $

Contract Value Grand Total $