36C26025Q0675 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0003 08-22-2025

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Bldg.17, Suite B428

Vancouver WA 98661

To all Offerors/Bidders

36C26025Q0675

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-28-2025 8:00 PDT

X one

Water and Sewer Operator Services at Walla Walla VAMC

See Continuation page for for detailed information.

Susan Howe

Contracting Officer

CONTINUATION PAGE

The purpose of this amendment is to:

1. Release questions and answers during the site visit.

2. Answers additional questions received.

3. Extend proposal due date to 8:00am, Thursday, August 28, 2025

Site Visit Q &A:

What are the previous testing results for the public water system?

The results lie with the current water operator and have been documented and sent to the state.

Have the lead and copper and coliform monitoring plans been completed?

Yes, they have been completed by the current water operator.

How long have you been generating your own chlorine for the water system?

For a long period of time, we recently got a new chlorinator installed for the well system.

How many water meters does the facility have?

The facility has a total of 28 meters inside our buildings and a total of 16 meters for our irrigation. Please refer to the Water Meter Survey for more information.

When was the last time the water tower was cleaned?

The tower was last cleaned in 2022. The facility recognizes that there are inspections that occur every 5 years.

What wastewater equipment is used to take samples?

The sampling equipment used is a machine that takes 24-hour composites for FOG samples. Our facility has a track record with poor FOG compliance, so we needed this composite sampler to monitor the system.

Have there been any recent backflow repairs?

Only one backflow had had any recent repairs, one by B140.

Has the state of Washington given you a timeline for when the operating permit/water plan needs to be developed?

No, due to our facility having a water plan from 2012 as well as the state recognizing that we are substantially in compliance with state regulations, our facility hasn’t been put on a timeline.

Does the facility know that the water samples for the drinking water system are required to be taken by the water operator?

No, the facility did not know that this was the case. Clarification will be provided in the SOW and redlined to reflect this state requirement.

Additional Questions Received:

At the on-site meeting it was discussed that the WSDOH expects the operator in responsible charge to collect all drinking water samples. The VA indicated they would provide clarification. Additional clarification is requested as to whether the sample costs will be paid directly by the VA, or if the contractor will pay for the samples and be reimbursed. Because sample costs can change significantly over time, and/or DOH may require additional samples, our preference would be that the VA covers lab costs directly.

The contractor will pay for the samples and be reimbursed. For sample cost changing over time it is understandable that it would be difficult to predict what they would cost in the future. In the proposals escalate each option year for what the historical increases have been in the past for sample cost increases.

If the sample costs can increase without much notice the VA is willing to pursue an increase in funding though a contract modification if alternative testing sources can't be used at the same price.

The desired Scope of Work references both a Water System Plan and a Small Water System Management

Program. The Scope of Work for these two planning documents is drastically different. Please clarify if the WWVA requires a Water System Plan or Small Water System Management Program. I have contacted DOH (twice) regarding the documentation required to obtain a Green Permit; and they are still checking with each other internally before providing an answer. It sounds like the most likely documentation to go from a Blue to Green Permit will be submission of a Capacity Analysis by a PE. A

SWSMP or WSP may or may not be required. Having a current planning document is a WSDOH requirement; however, it is typically not actively enforced. Nevertheless, having a current plan would likely be very helpful and beneficial to the WWVA; therefore, we would recommend that even is a

SWSMP is not required for obtaining a Green Permit, that it is completed to comply with the requirement as well as for internal use/benefit. We hope to hear from DOH within the next day or two regarding the required level of documentation to obtain the Green Operating Permit.

The intent of this point in the scope of work was to complete any tasks necessary to get the operating permit from blue to green. The Water System Plan and the Small Water System Management Program were intended to be used as examples of what could be pursued as a vehicle to accomplish that task. The

VA sees benefit to obtaining a SWSMP. The SWSMP may not be explicitly required by the DOH, but due to the most recent plan being from 2012 the VA wants an update regardless since there was additional residential service connections after that plan was created.

Please confirm if the number and type of connections listed on you Water Facilities Inventory form is current and accurate.

Yes this is correct.

1007, 2005, 3005, and 4005 list "Expanded Services Post Plan Creation". Are any of these expanded services known, or are they possible/probable services based on the findings in the plan? As might be anticipated determining a cost for unknown services is difficult.

They are meant to be services based on the findings that should be anticipated to allow our permit to go from blue to green or services needed after the SWSMP is created.

Is a Cross Connection Control Survey (to identify and correct possible hazards that are currently not protected) expected in the Scope? If so, would this be a paper survey or physical inspection, or both? What is the desired frequency of CCC surveys? When was the last survey conducted?

If the State of Washington Has a regular interval that this survey must be conducted on, then it would be expected in the scope. If not, the VA sees benefit for the survey to be a one time survey when the steps are taken to turn the blue permit into a green permit.

The list of backflow devices in the attachment included 93 units, but Section 2, Site Information, indicates

100-110 devices. Please clarify.

The list of backflow devices is accurate, but due to the recent remodel in building 86 it was assumed that there may have been more backflow preventors added due to the remodel of the SPS space. Use the range to ensure all backflows are accounted for.

During the site visit, it appeared that at least some of the backflow preventors are atmospheric vacuum breakers (AVB). Most AVB's are not fitted with test ports as a testable device. Please confirm that only those devices with test ports require annual testing.

Yes, only the devices with test ports will require testing. The backflows that do not have the test ports are only for irrigation and the VA understands that there is minimal risk for a backflow event that would cause a hazard for irrigation.

It is unclear to us the exact Scope of what is expected/required as the Certified Operator. It is assumed to be the minimum requirements listed in WAC 246-292-032.

Yes, that is correct.

Each of these require distribution of the notice/report to all residents as well as being posted in certain public places. Will the Contractor or the WWVA be responsible for making copies and delivering/posting the required reports?

The contractor will be responsible for delivering or posting the required reports for all of the services identified in the bullet points.

Is there an expectation of any tracking and/or analysis of meter data (source meters, service meters, other)?

No, the VA tracks the meters but the data from the meters is assumed to be needed for the Annual Water

Use Efficiency Report. Any reports to the Department of Health that require analysis of meter data shall be the responsibility of the contractor. The VA will furnish the meter data to the contractor to use.

Drinking water reservoirs require "regular" inspections. How often does the VA desire the reservoir to be inspected (external vs internal)? (DOH recommends an annual inspection of the exterior and all screens, overflows, and vents with a full/thorough inspection every five years; however, there is no formal requirement on the frequency of inspections.) Is the operator responsible for conducting these inspections?

Yearly inspections for ensuring no damage or operability change in reservoir equipment would satisfy the

VA's expectations. The full five year inspection would be needed when that requirement is due from the

Department of Health.

Does the facility conduct regular water main flushing? Is there a directional fushing plan to facilitate effective and efficient flushing? How often is flushing conducted? Does the WWVA conduct flushing, or will the contractor? If WWVA conducts is there any oversight/coordination with the Operator?

No the facility does not conduct regular water main flushing, to the VA's knowledge there is no flushing plan. The contractor should develop the flushing plan while the VA would execute the field tasks of flushing the system.

Does the WWVA expect any regular status reports on water system operations? (needs, observations, upcoming regulatory changes, etc)

Yes, at the least the VA would expect high level monthly reports on what you described. This allows us to have a pulse on actions taken with the water system and any needed changes or repairs expected.

Does the WWVA expect the operator to coordinate water system activities requiring 3rd parties? For example, will the operator schedule and coordinate sanitary surveys with DOH? Will the operator schedule and coordinate with a 3rd party vendor to clean the reservoir if/when needed? If the well pump needs to be replaced, what level of involvement is desired?

The contractor will be responsible for coordinating the DOH for the sanitary survey. The VA will be responsible for cleaning the reservoir and any well pump replacement. The VA would reach out to the contractor for any consulting to understand what it would take for cleaning and pump replacement.

Is there an ability to seek comphensation for unanticipated Scope of Work under this contract? For example, a certified operator is required to "determine and impliment remedial actions in an emergency and, if applicable, following departmental directives" in an emergency. We understand that such a response is included under the outlined Scope of Work; however, a large public health emergency with the water system could arise such that it requires many hours/days of effort. Such an emergency is not anticipated; however, emergencies, changes in regulations, and other conditions that are not reasonably foreseeable can occur. We understand and support the fixed price model, but would have to inflate our fixed price to cover risk if there was no flexibility.

The VA understands this limitation. The VA only wanted the contractor to be aware that this responsibility would fall on them as well as ensure that the VA is communicated to about such events.

The VA has an acquisition vehicle that allows us to execute a different contract for emergencies. In the event that a large public health emergency were to occur we would seek that separate contract to address any unforeseen emergent compensation.