Attch 1 SOW 5-16-24 CT Replacement - Final.pdf

STATEMENT OF WORK (SOW)

May 16, 2024

VA Puget Sound Health Care System (HCS) – Seattle Division Project Number:

663-CSI-020

1. Contract Title

Renovate Building 100, 2nd Floor for Replacement CT 663-CSI-020

2. Background

The VA Puget Sound HCS – Seattle Division is remodeling approximately 1500 square feet of existing space to replace one Computed Tomography (CT) scanner and add an additional CT with VA specified equipment. All work shall be performed per contract drawings and specifications.

3. Scope

Renovate approximately 1500 square feet of interior space based on the requirements of the VA imaging design guide. The new layout will include two CT suites, a shared control room, and a patient prep area. Each CT suite will provide one CT machine and host the supporting equipment for operation. All necessary utilities are in the building and must be extended and connected from surrounding areas.

Renovation of the space in B100 will include removal and installation of walls, f loors, and ceiling finishes. New casework for CT rooms and control rooms will be installed based on the drawings and specifications. Requirements from the equipment manufacturer will be followed for work necessary for the manufacturer to complete installation of GE Revolution Apex CT scanners. Work includes the following but is not limited to:

replacement of floor and ceiling finishes, ceiling systems, mechanical (HVAC), medical gas, lead shielding, asbestos abatement, electrical, telecommunications, nurse call, security, f ire alarm, and fire protection sprinkler work. New finishes should match existing finishes and color schemes in the hallway and supporting spaces, unless otherwise noted. Construction in interstitial spaces will include the rework of HVAC system air distribution and other associated Mechanical, Electrical and Plumbing (MEP) work along with structural provisioning for supporting the new CT equipment. This project will occur in two phases.

Phase 1:

o Include all project demolition and necessary work associated with room S2.276 and all supporting space (i.e. the Control Room and Patient Prep Room) in 180 days.

o The first additional CT and all supporting spaces must be constructed, installed, and operational prior to starting Phase II. This room is being designed to support the operational and functional equipment, the GE Revolution CT APEX EL Digital (Revolution Apex CT Typical Final Drawing, Revolution Apex CT Preinstallation Manual). The current CT in S2.280 shall remain operational during Phase 1 for patient care. GE will be responsible for moving the Revolution Apex CT from Building 100 loading dock to completed room S2.276.

Phase 2:

o Include all necessary work associated with installing the replacement second CT machine and associated equipment in room S2-280 in 105 days. This room is being designed to support the operational and functional equipment, the GE Revolution CT APEX EL Digital (Revolution Apex CT Typical Final Drawing, https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gehealthcare.com%2F-%2Fjssmedia%2Fdocuments%2Fus-global%2Fsupport%2Fsite-planning%2Fcomputerized-tomography%2Frevolution-apex%2Fgehc-sp_revapex_6-120f.pdf%3Frev%3D-1%26hash%3D52247AA80A529AC0B440A82CC50E78E3&data=05%7C01%7C%7C5ab99bc1843f4814747808daa236b0a4%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638000653243491799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=W%2Bj5DKlH2boirLbAUlRva9rju60ZwjOC8rY8ZiVFCRc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gehealthcare.com%2F-%2Fjssmedia%2Fdocuments%2Fus-global%2Fsupport%2Fsite-planning%2Fcomputerized-tomography%2Fpim%2Fgehc-pim_revct_5418654.zip%3Frev%3D-1%26hash%3DA6298139548D1C46BC055DB4B3FCC269&data=05%7C01%7C%7C5ab99bc1843f4814747808daa236b0a4%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638000653243491799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=HmenowzuyPEhg6zS%2BlYxCnU0aV3ttxgZis1mX3i%2FMaU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gehealthcare.com%2F-%2Fjssmedia%2Fdocuments%2Fus-global%2Fsupport%2Fsite-planning%2Fcomputerized-tomography%2Fpim%2Fgehc-pim_revct_5418654.zip%3Frev%3D-1%26hash%3DA6298139548D1C46BC055DB4B3FCC269&data=05%7C01%7C%7C5ab99bc1843f4814747808daa236b0a4%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638000653243491799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=HmenowzuyPEhg6zS%2BlYxCnU0aV3ttxgZis1mX3i%2FMaU%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gehealthcare.com%2F-%2Fjssmedia%2Fdocuments%2Fus-global%2Fsupport%2Fsite-planning%2Fcomputerized-tomography%2Frevolution-apex%2Fgehc-sp_revapex_6-120f.pdf%3Frev%3D-1%26hash%3D52247AA80A529AC0B440A82CC50E78E3&data=05%7C01%7C%7C5ab99bc1843f4814747808daa236b0a4%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638000653243491799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=W%2Bj5DKlH2boirLbAUlRva9rju60ZwjOC8rY8ZiVFCRc%3D&reserved=0

Revolution Apex CT Preinstallation Manual). Refer to the drawings and specifications for details on the extent of construction.

o GE will remove CT system currently installed in room S2-280.

o GE will be responsible for moving the Revolution Apex CT from Building 100 loading dock to completed room S2.280.

4. Specific Tasks

This project will be accomplished within an existing Medical Center with ongoing operations and patients requiring care. Construction activities shall be secondary to the mission of the Medical Center. Potential issues requiring control include but are not limited to: noise pollution; noxious fumes; and vibrations. The Contracting Officer (CO) or Contracting Officer Representative (COR) shall have the final authority over the needs of the Medical Center. Additionally, construction safety, infection control and site security shall be prime requirements of the work.

Unless otherwise specifically identif ied, the Contractor shall provide all tools, materials, equipment, labor, and supervision of every kind necessary to complete the intent of this Statement of Work, the Specifications, and Drawings.

Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

o Temporary upright sprinklers to be installed during phases of construction where the ceiling is missing.

Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for that purpose.

The Contractor is responsible for the correct disposal of all materials associated with this project.

5. Government Furnished Equipment (GFE)

Government has procured two GE Revolution APEX CT systems and supporting equipment, including the boom. Very close and frequent technical and scheduling coordination with COR for vendor installation of this equipment is required. Refer to the Drawings and Specifications for clarification of support required and those items required to be in place for equipment installation.

The Government has procured Guldmann patient lift support. Very close and frequent technical and scheduling coordination with COR for vendor installation of this equipment is required. Refer to the Drawings and Specifications for clarif ication of support required and those items required to be in place for equipment installation.

6. Testing

The Contractor shall be responsible for all testing and inspection services in connection with this project as stated in the specifications. Testing and inspection services include but are not limited to: HVAC test and balance, hydronic water quality, system pressure testing, medical gas system testing and certif ication, and structural/welding testing as per specification section 23 05 93. The Contractor shall perform these tests in the presence of the COR and provide both paper and electronic copies of all test reports to the COR and CO.

The Contractor is required to obtain the services of an independent testing and inspection company to perform additional inspections in accordance with the International Building Code 2018 ed.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gehealthcare.com%2F-%2Fjssmedia%2Fdocuments%2Fus-global%2Fsupport%2Fsite-planning%2Fcomputerized-tomography%2Fpim%2Fgehc-pim_revct_5418654.zip%3Frev%3D-1%26hash%3DA6298139548D1C46BC055DB4B3FCC269&data=05%7C01%7C%7C5ab99bc1843f4814747808daa236b0a4%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638000653243491799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=HmenowzuyPEhg6zS%2BlYxCnU0aV3ttxgZis1mX3i%2FMaU%3D&reserved=0

7. Coordination of Work o Questions or concerns should be addressed with the COR for direction. Any and all disruptions to the normal functions of the Seattle VAMC (road closures, utility connections, etc.) shall be brought to the attention of the COR up to 14 days in advance.

o All building systems will be maintained in full operation, with exception of sprinklers within the project site, unless approved by COR:

• Request building system shutdowns in writing to COR not less than 14 calendar days in advance.

o Coordinate with COR for storage within the area of work. On-site office or limited on-site storage / office container shall be allowed.

8. Performance Monitoring

The Contractor is required to monitor all performance and certify the work was done in accordance with the contract. In addition, monitoring is done by the COR. To supplement contractors required safety program, at least weekly, the COR shall perform Safety and Interim Life Safety inspection and Environmental inspections.

9. Meetings and Data Deliverables

Construction Progress Meetings:

o The Contractor shall coordinate weekly construction progress meetings with the

COR for the entire period of performance.

a. Attendees must include: Contractor’s Project Manager, Site Superintendent, Construction Safety Officer as well as Subcontractors’ Project Managers.

b. Provide minutes of the meeting to all attendees not later than three days after the meeting. If not in attendance, a copy should also be forwarded to the CO and Contract Specialist (CS).

c. Construction progress meeting minutes shall contain: list of attendees, list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, submittal log, detailed 2 week look ahead, shutdown schedule, and material/equip lead times.

Inspections:

o At 25%, 50%, 75% and 95%, coordinate with the COR for walk through inspection with the VA Shops. The Contractor shall have the Foreman from all trades attend. The COR will invite the following VA Shops: Electrical, Electronics, Mechanical, Operations, and Structural Maintenance Shops. The purpose is to provide discussions between the VA Shop Leads and their respective Contractor Trade Forman / Superintendent.

Daily Report:

o Provide project number and the contract number in the subject line of all emails and within the header of all data deliverables.

o The Contractor shall provide a Daily Report detailing: - issues or concerns; -days remaining per the contract; - any safety incidents; - daily construction safety inspections including items checked and corrective actions taken; - and relevant construction progress photo(s). Include names of those on site with check in/check out times, weather, tasks underway/ or completed. Email the Daily Report for days worked to the COR, CS and CO no later than 9 am the next working day. Contractor is not required to submit a Daily Report for Saturdays, Sundays, or federal holidays where no work takes place.

Payroll o Provide weekly payroll reports pursuant to FAR 52.222-8 to the COR, CS and

CO.

Notifications o Provide copies of notif ications as may be required by State and Local regulations.

10. Security Requirements

The Contractor shall only access Medical Center Buildings directly associated with the Work. The Contractor shall not enter or attempt to enter any patient care area.

Additionally, the Contractor shall provide construction site security as further identified in the Specification section 01 00 00 GENERAL REQUIREMENTS or on the Drawings.

Security badge is required for the superintendent, project manager and any individuals that will be working 180 days or more on this project. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents.

11. Other Pertinent Information or Special Considerations

There are no special considerations necessary to accomplish the Work.

o Identif ication of Possible Follow-on Work: This project consists of first and second phase of construction to Renovate Bldg 100, 2nd f loor for replacement of CT. There is no follow-on work anticipated.

o Identif ication of Potential Conflicts of Interest (COI): There are no known Potential Conflicts of Interest.

o Identif ication of Non-Disclosure Requirements: Not applicable as Contractor shall not have access to sensitive and/or proprietary information.

12. Risk Control

The Contractor shall refer to section 01 35 26 “Safety Requirements” specifications for guidelines on safety and risk control. Particular attention shall be paid to the VA Infection Control Risk Assessment (ICRA) policy: VHA Directive 7715. The contractor’s compliance plan will be evaluated during the initial pre-construction meetings to ensure compliance with ICRA standards.

13. Place of Performance

Work shall be performed at the Seattle VA Medical Center, Seattle, WA, physical address 1660 S Columbian Way, Seattle, WA 98108. Building 100 is located in the main Seattle VA Medical Center Campus. This location has a No Smoking Policy, which is posted in and around the campus entrances.

Contractor shall comply with the VAPSHCS No Smoking Policy.

14. Work Shifts and Building Requirements

Construction work hours are 4:30PM to 1:30AM Monday through Friday.

o Normal work hours can be modified only by written approval of the COR.

o Crane lifts, any work that closes drive isles, closes building entries, or closes public corridors shall be during construction work hours.

o No work on Federal Holidays, or on the weekend when the Federal Holiday is on the respective Monday or Friday. The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

Deliveries, Parking, Elevators:

o All deliveries shall be specifically addressed to the Contractor and not the Medical Center. The Medical Center shall make best efforts to refuse delivery of Contractor goods or materials. Any materials inadvertently received by the Medical Center will be identif ied to the Contractor for immediate pick-up. The Medical Center takes no responsibility in the receipt of any Contractor’s goods or materials. The VA shall be responsible for receipt, offloading at the site and storage of GE APEX Revolution CT scanners and related materials. COR to coordinate deliveries with contactor and equipment vendor.

o Deliveries only at the Building 100 main loading dock, and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete.

o Schedule ‘just-in-time delivery and pickup’ of materials and equipment to immediate construction working areas in quantities sufficient for not more than two workdays. All materials shall be brought in and out of the construction zone during construction working hours.

o Contractor shall use Freight Elevators. Do not move materials and employees in passenger elevators unless approved by the COR in writing.

o No on-site parking or parking in the VA garage. The existing VA parking is at capacity and reserved for patients and staff. Parking will be available on non-handicap spaces in the Seattle VA Medical Center south parking lot.

o Contractor shall provide construction dumpsters with a surrounding safety fence to be located on the M&O Loading Dock Building 1. Pavement to be protected from damage of loading and unloading the dumpster and dumpster weight.

Provide recycling and receipts from the salvage / deposal service in compliance with VA’s Green Environmental Management System (GEMS) Policy.

o No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

o All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined Space.

o Immediately stop work and notify the COR if asbestos is noticed or suspected outside of what is aligned in specifications.

o No photography of VA premises is allowed without written permission of the

COR.

o VA reserves the right to shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency or operational requirement. The Contractor may return to the site only with written approval of the Contracting Officer.

15. Period of Performance

The contract length shall be no longer than 330 calendar days from receipt of the Notice to Proceed. NTP will be determined during the Kick-Off pre-construction meeting.

Complete all work including submittals, reviews, and quality control within the calendar days from Notice to Proceed (NTP) as show below:

a. Phase A (administrative notice to proceed) - notice to proceed where the contractor has 45 days to submit the submittals, VA review/approval, and once the submittals have been approved-the contractor can order equipment/materials. Long lead shall be submitted immediately upon receipt of administrative approval and notice to proceed.

b. Phase A (construction notice to proceed) – Defined under 3. Scope (above) with a period of performance of 180 days.

c. Phase B (construction notice to proceed) – Defined under 3. Scope (above) with a period of performance of 105 days.

https://www.va.gov/maryland-health-care/programs/green-environmental-management-system-gems/

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