Attachment 2 Pre-Bid Agenda.docx

Pre-Bid Site Visit Agenda Indefinite Delivery Indefinite Quantity Single Award Task Order Contract for general construction, renovation, maintenance, minor repair, and services ancillary to construction services.

Solicitation Number: 36C26020R0069 Roseburg Healthcare System June 2nd, 2021 @ 11:00 AM Introductions:

· COR: Kevin Prescott

· CS: Dennis Einarson

· CO: Jayme Defae

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) may be awarded for repairs, renovations, environmental abatement, and minor alterations to existing facilities and/or infrastructure such as roads, parking, drainage system and utility systems in accordance with the scope of work and applicable specifications at the time of task order issuance. Task Orders shall be based on individual projects. This is a SATOC that encompasses a broad range of scope that is primarily construction in nature but may contain ancillary maintenance activities.

One ID/IQ contract may be awarded to the following facility and location:

RFP Timelines and Overview:

*Government review may last up to 90 calendar days; award is dependent on completion of Government review. See Section I of solicitation for more information

· The acquisition will be set-aside for competition among Service Disabled Veteran Owned Small Business (SDVOSBs) concerns. The NAICS code for this procurement will be 236220, Commercial and Institutional Building Construction, and the small business standard is $36.5 million.

· Offerors shall meet all solicitation requirements and ensure current registration as an SDVOSB under NAICS code 236220 in the System for Award Management (SAM) and the Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP). The firm shall meet all requirements for being 51% owned, managed and the day-to-day operations conducted by the service-disabled veteran and/or qualifying family members.

· The contract will be awarded as a one 1-year base ID/IQ with two 2-year Options for a total of 5 years. Task Orders shall be based on individual projects. The majority of the Task Orders will be awarded between $25,000 and $100,000 with a Task Order maximum of the Simplified Acquisition Threshold (currently $250,000). The contract capacity will not exceed $6,500,000.00 across the life of the contract.

· The Government intends to award one contract; however, the government reserves the right to award two or more SATOCs if in the best interests of the Government. Contractors should have a staffed office within the surrounding local commuting area, as routine travel costs shall not be accepted at the task order level.

· In accordance with 5 CFR 351.203 Local commuting area is defined as the geographic area that usually constitutes one area for employment purposes. It includes any population center (or two or more neighboring ones) and the surrounding localities in which people live and can reasonably be expected to travel back and forth daily to their usual employment.

· The standard response time for a Contractor to respond with a quote to a Task Order is 10 business days after receiving the request for quote. However, the response time may be increased or decreased depending on the specific needs of the facility. If a quote cannot be submitted within the required time period (standard 10 business days or other specified time) the Contractor shall immediately contact the DVA and provide a schedule for submittal.

· Contractors are required to respond to any emergency situation within a 2-hour window of being contacted.

· In accordance with FAR 36.204 Disclosure of the magnitude of construction projects, the project magnitude will be disclosed at the issuance of each task order solicitation.

· The guaranteed minimum contract value of this contract is $2,000 over the entire life of the contract.

· Submittal - Proposal Delivery Instructions:

1. Proposals shall reach the designated Government office on the date and by the time specified on the SF 1442 included in the solicitation. It is your responsibility to ensure that your Proposal reaches the designated email in a timely manner.

2. Proposals shall be submitted via email attachment only, to the email box identified below:

Dennis.Einarson@va.gov@va.gov

3. Proposals shall be formatted such that no email submission is greater than 5 megabits in size. Multiple emails will be accepted so long as the Subject line clearly identifies the number of emails in the series when more than one email is submitted for this proposal.

· Documents to submit are:

· Provide a Listing of the Electronic Submission

· Cover Letter

· SF 1442

· Safety Experience Modification Rate

· Technical Proposal file

· Price Proposal

· Acknowledge all Amendments

· Davis-Bacon wage determination is applicable and will be issued prior to each task order.

· Proposals and all RFI’s will be submitted per the solicitation instructions, no oral statements made by the contract parties or other interested parties will take precedence over the written terms and conditions of the solicitation or resultant contract. All questions must be submitted in writing. No answers or general discussion questions asked will change the terms or conditions unless a written amendment is issued.

Site Walk

· Site walk conducted by Project COR Kevin Prescott

(Government, Contractor, Subcontractor)

SIGNATURE