36C25926Q0525.docx

SUBJECT*

Elevator Inspection Services (IDIQ 60mo) POP 8/1/2026-7/31/2031

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Specialist Christine Jarvis christine.jarvis@va.gov 303-712-5784

PLACE OF PERFORMANCE

1898 Fort Road

Sheridan, WY 82801 -8320

ADDITIONAL INFORMATION

DESCRIPTION

ELEVATOR INSPECTION SERVICES

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation for Elevator Inspection Services I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the “only” solicitation; quotes are being requested, and a written solicitation document will not be issued.

II. OFFERS DUE: June 25, 2026 @ 10:00AM Mountain Time

a. Submit offers or any questions to the attention of Christine Jarvis via email to: christine.jarvis@va.gov.

b. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than June 17, 2026 @ 10:00AM Mountain Time.

c. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

III. This is a Request for Quote (RFQ) Solicitation number 36C25926Q0525. The government anticipates awarding a firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract resulting from this solicitation for Elevator Inspection Services.

Period of performance for the Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is five (5) years (60-months) from 08/01/2026 to 07/31/2031. Task Orders may be placed against the IDIQ at a minimum of 1x per ordering period for a period of 5-years (60-months).

IV. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

V. This acquisition is 100% Service-Disabled Veteran Owned Small Business (SDVSOB) set-aside. The North American Industry Classification System (NAICS) code is 238290 Other Building Equipment Contractors with a small business size of $22 Million.

VI. The Product Service Code (PSC) is H139 Quality Control- Materials Handling Equipment.

VII. Department of Veterans Affairs, Network Contracting Office 19 Located at 6162 S. Willow Drive, Suite 300, Greenwood Village, Colorado 80111, in support of Sheridan VA Health Care System is seeking to procure ELEVATOR INSPECTION SERVICES in accordance with the Statement of Work (SOW)/Performance Work Statement (PWS) and price schedule.

VIII. All interested parties shall provide quotations for services in accordance with the SOW/PWS.

IX. The Contractor shall price for Services as detailed in Attachment 1-Price Schedule.

X. Description of products and services to be acquired: The requirement is for Elevator Inspection Services; please reference the Statement of Work (SOW) attached.

Elevator Inspection Services

Annual Inspection Services

Semi Annual Inspection Services

5-Year Inspection Services

XI. Place of performance for this project is:

(666) Sheridan VA Health Care System 1898 Fort Road Sheridan, WY 82801 -8320

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Page 1 of Page 1 of XII. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of RFO 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of RFO 52.212-1 contained in the FAR.

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes:

(I) Capability Statement -Offeror shall provide documentation of the capability/qualifications offered to meet the Government requirement;

(II) Completion and submission of Attachment 1 - Price Schedule (III) Past Performance (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Attachment 3)

(V) Completion of 52.222-48 (if applicable) (VI) Completion of 52.222-52 (if applicable)

Volume I – Capability Statement and documentation The offeror shall submit its offer along with a capability statement demonstrating how the offeror meets the requirements of the SOW/PWS and solicitation. Capability documentation shall include QEI Certification and insurance documentation.

Volume II –Price Price - The offeror shall complete Attachment 1 - Price Schedule.

Volume III – Past Performance Offerors shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than five years from the RFQ release date of this solicitation.

Volume IV – VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

The offeror shall complete Attachment 3 - VAAR 852-219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

(End of Addendum to 52.212-1)

OFFER SUBMITTAL INSTRUCTIONS:

Offeror shall:

1. Submit offers by Due Date/Time specified in section II. Late quotes may not be considered.

1. Acknowledge all amendment acknowledgements as part of their offer/quote

1. Submit VOLUME I: Capability - Provide a clear statement and documentation of the offeror’s capability to meet the government need as described in the PWS/SOW.

1. Submit VOLUME II: Attachment 1 – Price Schedule with this offer.

1. Submit VOLUME III: Offerors shall include past performance information.

1. Submit VOLUME IV: Offerors shall complete and submit the LOS Attachment 3 Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation.

(End of Provision)

XIII. The provision at 52.212-2 Evaluation – Commercial Items applies to this acquisition.

Addendum to 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using ca two (2) factor evaluation. Two (2) factor evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation.

Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and may be removed from the evaluation process.

a. Non price Factor: Capability - Offeror shall provide documentation of the clear capability to provide all products/services to meet the government need included in the PWS/SOW.

b. Price: The Government will evaluate the price schedule submitted by each offeror. Contractors shall submit Attachment 1 – Price Schedule. Firm fixed unit pricing shall include all labor, overhead, profit, materials, and associated costs of the like to provide product/services.

1. Pricing shall not be handwritten on Attachment 1 – Price Schedule to ensure pricing is legible.

2. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

c. Non price Factor: Past Performance - The quote shall include three (3) relevant past performances references with their offer. The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. If an offeror has no record of relevant past performance record or if information is not available, they will not be rated favorably or unfavorably.

(b) Options - The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) Evaluation Process: The government anticipates selecting the best suited contractor from initial responses, without engaging in exchanges with contractors. Contractors are strongly encouraged to submit their “best price” in response to this RFQ. Once the government determines the contractor that is the best‐suited (i.e., the apparent successful contractor), the government reserves the right to communicate with only that contractor to address any remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical capability and price but will not include relaxing the Government’s requirement or the basis on which offerors proposed. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the government, the government reserves the right to communicate with the next best‐suited contractor based on the original analysis and address any remaining issues.

(d) Acceptance of Offer. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

EVALUATION APPROACH: In addition to information provided by FAR Provision 52.212-2 Evaluation- Commercial Items, the following evaluation approach will be used:

For each proposal received, the Government will evaluate the following:

· Non-price factor: Capability

· Price Factor: Price

· Non-price factor: Past Performance Quotes will be evaluated in the following manner:

1. The lowest-priced quote will be identified and evaluated to determine if the quoted price exceeds the amount of funding available for the procurement.

2. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable.

3. The contracting officer will then determine if the successful offeror is responsible in compliance with Federal Acquisition Regulations RFO 9.105-2.

4. If the quoted price is found to be reasonable and the offer is determined to be responsible, the non-price factors Capability and Past Performance will be evaluated.

5. If it is determined that the offeror Capability will meet the need of the government and the Past Performance is “Satisfactory” the responsible offeror who submitted the lowest-priced quote will be identified as the “successful offeror.”

6. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above.

7. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made.

The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The contracting officer may likewise find a quote under evaluation, as well as all remaining quotes, not acceptable and cancel the solicitation if the quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

XIV. RFO 52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS - applies to this requirement. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW RFO 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

XV. CLAUSES The following RFO clauses are incorporated by reference:

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

Employee Class Monetary Wage-Fringe Benefits

XVI. FAR 52.212-4 – ADDITIONAL CONTRACT REQUIREMENTS OR TERMS AND CONDITIONS.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration of the contract term.

XVII. VAAR 852.252-70 SOLICITATION CLAUSES INCORPORATED BY REFERENCE (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

VAAR CLAUSES are incorporated by reference as follows:

XVIII. This is not a Defense Priorities and Allocations System (DPAS) rated requirement.

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:

VAAR Provisions are incorporated as follows:

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STATEMENT OF WORK

Elevator Inspection Services Sheridan VAMC The contractor shall provide Elevator Inspection services in accordance with the terms and conditions stated within this “Statement of Work” (SOW). All work shall be coordinated with the Sheridan VA Health Care System’s (VA HCS) Contracting Officer’s Representative (COR).

1. PURPOSE: Contractor shall provide all certified and trained personnel, labor, supervision, equipment, tools materials, supplies, insurance, and transportation necessary to perform annual, semi-annual, and five-year elevator inspections.

a. The VA Elevator Maintenance Contractor will operate the elevator, while “Elevator Inspection Services Contractor (Contractor) witnesses, documents, and certifies the results. An Indefinite Delivery Indefinite Quantity (IDIQ) 60-month contract is anticipated with an initial Base year and four (4) 1-year ordering periods.

2. GENERAL REQUIREMENTS:

a. Contractor personnel performing work shall have current Qualified Elevator Inspector (QEI) Certification.

b. Contractor shall determine if the equipment is in safe operating condition, that it has not been altered except in conformity to the applicable codes or regulations, and that each elevator performs in accordance with all applicable inspection requirements.

c. The contractor shall perform to the standards in accordance with the “SOW”.

d. Contractor shall clean equipment when necessary to properly inspect the equipment.

e. Contractor shall remove parts where necessary to inspect and determine the exact condition of other parts which could not otherwise be determined.

f. Contractor shall take such safety precautions as determined by Sheridan VA Fire/Safety and Engineering departments and local, state and federal safety regulations and guidelines to be reasonably necessary to protect the lives and health of occupants of the building.

g. Work requiring shutdown, interruption, infection control, or potential interruption of power to critical areas of the Medical Center will require extensive coordination and planning with the COR and will require at least two weeks’ notice to the COR. Major shutdowns may have to occur on weekends.

3. SAFETY COMPLIANCE: Contractor shall conduct all routine inspections in compliance with current American Society of Mechanical Engineers (ASME) A17.1 requirements, National Fire Protection Agency (NFPA) Life Safety and Fire Codes, Occupational Safety and Health Administration (OSHA) rules and regulations and following all local, state, and federal occupational safety and health codes and regulations.

4. SCHEDULING ARRANGEMENTS: Except by special alternative arrangements, scheduled work will be performed only during VA HCS normal working hours (7:30 a.m. to 4:00 p.m. Monday through Friday excluding federal holidays).

a. Contractor shall coordinate with the COR to schedule services.

b. A minimum of two weeks’ notice is required prior to performing the work.

c. Work must be conducted when the COR or COR designate is available on site to monitor the work.

d. *Annual Period Inspection shall be scheduled and conducted in conjunction with, and in addition to, the Semi-Annual Routine Inspection.

e. *Five Year Periodic Inspection shall be scheduled and conducted in conjunction with, and in addition to, the Annual Periodic Inspection.

f. Five Year Periodic Inspection to be performed, and is due before 8/13/2026.

*Contractor may elect to conduct inspections during the same visit, or during the same month.

5. CHECK IN/OUT PROCEDURES:

a. Prior to commencement and immediately after each service visit, the contractor must check in/out with the COR.

b. Contractor performing services will be required to wear an ID Badge.

c. ID Badge must be signed for at check-in and returned, after each visit.

6. FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays.

7. CONTRACTOR REPORTING: Contractor shall provide to the COR with individual service reports, which describes the inspection services performed on the equipment, within 45 calendar days of inspection. The inspection report shall include information as outlines in ASME 17.2.

a. All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

b. All maintenance checklists shall be submitted to COR within 1 week of completion of work including any recommendations for items needing repaired/replaced.

8. DELIVERABLES

a. All equipment listed in the SOW shall be inspected annually, semi-annually, and every five-years.

b. Five year inspection due before 8/13/2026.

c. Annual Periodic Inspection shall be scheduled and conducted in conjunction with, and in addition to, the Semi-Annual Routine Inspection scheduled for the same month.

d. Five Year Periodic Inspection shall be scheduled and conducted in conjunction with, and in addition to, Annual Periodic Inspection scheduled for the same month.

e. Contractor shall provide a comprehensive report for each elevator inspection. Inspection report shall be received by COR within 45 days of inspection.

f. Provide one (1) printed and bound copy of the inspection report.

g. Provide one (1) electronic file of the inspection report in PDF/Excel/Word.

9. PROTECTION FROM DAMAGE: Contractor shall provide all labor, materials, and equipment necessary for protection of VA HCS personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

10. RESPONSE REQUESTS: Contractor shall only respond to requests for service from the COR or the Contracting Officer. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

11. LOCATION

Sheridan VA Health Care System , 1898 Fort Road, Sheridan, WY 82801 -8320

12. EQUIPMENT INVENTORY

13. LIABILITY INSURANCE: Contractor must provide the COR with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to COR.

14. PERFORMANCE STANDARDS

The table below defines the Performance Standards and Acceptable Levels of Performance associated with this effort.

REQUIREMENTS

B. Contractor shall clean equipment when necessary to make the proper inspection.

Passing VA Facility Safety Officer inspection will result in a “Satisfactory” Contractors Annual Performance Rating (CPARS) Failure to pass the VA Safety Officer inspections will result in an “Unsatisfactory” CPARS.

A. Contractor shall schedule and coordinate all work with the COR providing a minimum of two weeks’ notice prior to performing the work.

B. Annual Periodic Inspection is to be conducted in conjunction with and in addition to the Semi-Annual Routine scheduled for the same month.

C. Five Year Periodic Inspection is to be conducted in conjunction with and in addition to Annual Periodic Inspection scheduled for the same month.

results in a Satisfactory CPARS

results in a Satisfactory CPARS

All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

results in a Satisfactory CPARS

Acceptable Performance: The Government shall document positive or negative performance. Any report may become a part of the supporting documentation for any contractual action.

Unacceptable Performance: When unacceptable performance occurs, the COR shall work with the Contracting Officer (CO) inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file.

To ensure that the contractor receives impartial, fair, and equitable treatment under this contract, the COR will work with the contractor to increase performance to an acceptable level. When the COR and CO determines formal written communication is required, the COR and CO shall prepare a Notification (Letter or Concern (LOC), Cure Notice, Show Cause Notice) and present it to the Contractor.

1. The contractor shall acknowledge receipt of the LOC Notice in writing.

2. The LOC will specify if the contractor is required to prepare a corrective action plan (CAP) to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The Notice will also state how long after receipt the contractor shall present this corrective action plan to the CO.

3. The Government shall review the contractor's corrective action plan to determine acceptability.

Any Notice may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

ATTACHMENT

See attached document: Attachment 1 - Price Schedule.

See attached document: Attachment 2 - DOL 2015-5411 WY Sheridan rv28 5.12 02.

See attached document: Attachment 3 - LOS 852.219-75 - SERVICES.

See attached document: Attachment 4 - 1449.

See attached document: 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE.

See attached document: 52.222-52 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS.

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