Amendment Questions and Answers.docx

Questions and Answers

Question 1: The Statement of Work (SOW) states that the Annual Periodic Inspection shall be scheduled and conducted in conjunction with, and in addition to, the Semi-Annual Routine Inspection. However, Attachment 1 includes separate Contract Line Item Numbers (CLINs) for “Semi-Annual” inspections and additional CLINs labeled “Semi-Annual/Annual” inspections for the same equipment. Semi are performed once a year and annuals are required per code to be performed once a year.

Can the Government confirm whether the “Semi-Annual/Annual” CLINs are intended to be the Annual Periodic Inspection only? If so, can Attachment 1 be revised to remove “Semi-Annual/” from those CLIN descriptions and identify them as “Annual Periodic Inspection” CLINs?

Government Response: Yes; the "semi annual" can be removed from the annual requirement. See Attachment 1 - Price schedule_rv attached.

Question 2: Please confirm the intended number of inspections per elevator per ordering period. Is the intent for each elevator to receive one Semi-Annual Routine Inspection and one Annual Periodic Inspection per ordering period, with the Annual Periodic Inspection performed during the same visit/month as the Semi-Annual Routine Inspection?

Government Response: There will be one (1) semi-annual inspection and one (1) annual inspection per calendar year, per elevator.

For Elevators requiring a 5-year test, the annual inspection should be included in the 5 year test not as an extra charge, as the 5-year inspection encompasses all the annual inspection requirements…and more.

Question 3: The current CLIN descriptions may cause offerors to price the Semi-Annual Routine Inspection twice: once under the “Semi-Annual” CLINs and again under the “Semi-Annual/Annual” CLINs. Will the Government issue a revised price schedule to prevent double-counting and ensure all offerors price the same inspection frequency?

Government Response: Yes; the "semi annual" can be removed from the annual requirement. See Attachment 1 - Price schedule_rv attached.

Question 4: Attachment 1 includes 5-Year Load Test CLINs for traction elevators and hydraulic elevators only. The SOW states that all equipment listed in the SOW shall be inspected annually, semi-annually, and every five years. Please confirm whether the wheelchair lift, material lift, freight drum elevator, and other non-standard units are excluded from the 5-year load test pricing requirement, or if additional CLINs should be added.

Government Response: Confirmed; see Attachment 1 - Price schedule_rv attached.

Question 6: Attachment 1 contains two worksheet tabs. One tab appears to be a blank or incomplete pricing template, while the other contains the detailed CLIN descriptions. Please confirm which worksheet/tab offerors are required to complete and submit.

Government Response: Attachment 1 – Price schedule has been replaced with Attachment 1 - Price schedule_rv.

Question 7: For the 5-Year inspection/load test due before 8/13/2026, please confirm whether the VA Elevator Maintenance Contractor will provide the licensed elevator mechanics, test weights, tools, and labor necessary to perform the test, while the Elevator Inspection Services Contractor witnesses, documents, and certifies the results.

Government Response: Yes; the maintenance contractor will be present with the weights, and all necessary tools needed for the test. The Elevator Inspection Services contractor will witness, document, and certify.

Question 8: Please confirm whether any of the elevators are connected to emergency generator power. If so, should emergency power operation be tested during the required inspection/testing, and will the VA coordinate generator operation during the inspection?

Government Response: Yes; there are elevators linked to emergency power. No; this requirement does not include testing of the emergency power operation. Coordination of the generator operations will not be required for elevator inspections.

Question 9: Please confirm whether fire alarm recall testing is required as part of the annual or 5-year inspection effort, including verification that each elevator recalls to the designated and alternate recall locations and that the required initiating devices activate as required. If so, will the VA coordinate the fire alarm vendor and facility support needed for this testing?

Government Response: VA’s Elevator Maintenance Contractor performs the recall testing during the year. Fire alarm recall testing is not part of this requirement.

Question 10: Are annual inspections required in addition to the CAT5 (5 year test) in the same year?

Government Response: No. Annual inspection is included in the CAT 5 (5-year) inspection. See Attachment 1 - Price schedule_rv attached

Question 11: I had previously applied for the Sheridan Wy inspections at the VA. I see its open again do I need to reapply or does it carry over?

Government Response: Responses to the Request for Information (RFI)- Sources Sought 36C25926Q0479 were for market research only.

[This] Request for Quote (RFQ) (Solicitation number 36C25926Q0525) is a combined synopsis/solicitation for Elevator Inspection Services and is 100% set-aside for SDVOSB.

Offeror’s shall follow the Offer Submittal instructions located in XII of the solicitation.

Question 12: Is a site visit possible, so that our team can review the elevator inventory, site access, coordination requirements, and any existing conditions that may impact pricing?

Government Response: A site visit will not be arranged. All equipment is specified in the Statement of Work (SOW). Site access will be expedited via escort and coordination is directly with a single-Point of Contact; the Contracting Officer Representative (COR). The VA Elevator Maintenance Contractor will operate the elevator, while the Elevator Inspection Services Contractor (Contractor) witnesses, documents, and certifies the results. Publicly available campus map can be found here:

https://www.va.gov/sheridan-health-care/locations/sheridan-va-medical-center/campus-map/

Question 13: Can the Government provide the most recent annual, semi-annual, and five-year inspection reports for the listed elevators/lifts, including any open deficiencies or corrective actions currently pending?

Government Response: Inspection reports will be made available after award, to the awarded contractor.

Question 14: For the five-year load test Contract Line Item Numbers (CLINs), can the Government confirm who is responsible for providing certified test weights, rigging, moving labor, carts, forklifts, staging, and any other equipment required to perform the load tests?

Government Response: The VA Elevator Maintenance Contractor will provide the weights and other equipment to perform the load tests.

Question 15: The SOW states that the VA Elevator Maintenance Contractor will operate the elevators while the Elevator Inspection Services Contractor (Contractor) witnesses, documents, and certifies the results. Can the Government confirm whether the VA Elevator Maintenance Contractor will be available at no additional cost to the inspection contractor for all semi-annual, annual, and five-year testing activities?

Government Response: Confirmed; the VA provides the VA Elevator Maintenance Contractor services for the required testing activities. The VA Elevator Maintenance Contractor services are a separate contract with the VA.

Question 16: Can the Government clarify whether the inspection contractor is responsible only for witnessing, inspecting, documenting, and certifying the testing, or whether the inspection contractor is expected to physically perform any testing activities beyond inspection?

Government Response: The Elevator Inspection Services Contractor (Contractor ) is responsible for witnessing, inspecting , documenting, and certifying the tests. The VA Elevator Maintenance Contractor will performs the testing and operates the elevator.

Question 17: The SOW states that the contractor shall clean equipment and remove parts where necessary to properly inspect the equipment. Can the Government clarify whether this work is expected to be performed by the QEI inspection contractor, or whether the VA Elevator Maintenance Contractor will perform any required removal/reinstallation of parts and equipment preparation?

Government Response: The VA Elevator Maintenance Contractor will perform any necessary removal or installation of parts.

Question 18: For the five-year load test CLINs, can the Government confirm whether the requirement includes all applicable Category 5 testing elements required by ASME A17.1 / ASME A17.2, or only witnessing and certifying the five-year load testing performed by the elevator maintenance contractor?

Government Response: Elevator Inspection Services Contractor (Contractor ) will witness the test performed by the VA Elevator Maintenance Contractor and certify that it was completed properly.

Question 19: Can the Government provide additional equipment details for each unit, including model number, rated capacity/load, number of stops/landings, speed, controller type, and machine room location, if available?

Government Response: Equipment details will be made available after award, to the awarded contractor.

Question 20: Can the Government provide additional information for the B2 wheelchair lift, including the correct manufacturer, model number, serial number, and whether this unit is active and included in the inspection requirement?

Government Response: B2 Wheelchair lift, Harmar Summit, CPL Series, Hercules Ameriglide. Serial number unknown. Yes; it is active and included in the inspection requirement.

Question 21: Is the contractor required to submit inspection reports, certificates, or test results to any Wyoming state, or local elevator authority, or are all reports only required to be submitted to the VA COR?

Government Response: All reports submitted to the VA COR.

Question 22: Does the Government require any Wyoming-specific elevator inspector licensing, registration, or state approval in addition to current QEI certification?

Government Response: Current/valid QEI certification is all that is required

Question 23: Can the Government confirm whether any inspections or five-year load tests are expected to occur outside normal working hours, on weekends, or during special shutdown windows due to facility operations or critical-area impact?

Government Response: Semi-annual inspections typically occur during normal working hours. Inspections requiring shutdowns will be coordinated through the COR and may be outside normal working hours, and on weekends.

Question 24: Since the five-year inspection is due before 08/13/2026, can the Government confirm whether award and coordination will allow sufficient time to complete the five-year testing by that date? If award is delayed, will the required completion date be adjusted accordingly?

Government Response: Award and post award conference anticipated to be completed prior to required inspection date with sufficient time for coordination.

Question 25: Are there any known access restrictions, confined space requirements, pit water issues, machine room access limitations, escort limitations, or special safety requirements that bidders should account for when pricing the inspections and five-year testing?

Government Response: No known access restrictions. Escorts will be provided.

No additional questions are being accepted for this Combined Synopsis Solicitation.

Note: All aspects of ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS shall be met to be considered for award. Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered con-compliant and eliminated from evaluation.