Attachment A - SOW Elevator Inspections_rv.docx

STATEMENT OF WORK

Elevator Inspection Services Sheridan VAMC The contractor shall provide Elevator Inspection services in accordance with the terms and conditions stated within this “Statement of Work” (SOW). All work shall be coordinated with the Sheridan VA Health Care System’s (VA HCS) Contracting Officer’s Representative (COR).

1. PURPOSE: Contractor shall provide all certified and trained personnel, labor, supervision, equipment, tools, materials, supplies, insurance, and transportation necessary to perform annual, semi-annual, and five-year elevator inspections.

a. The VA Elevator Maintenance Contractor will operate the elevator, while “Elevator Inspection Services Contractor (Contractor) witnesses, documents, and certifies the results. An Indefinite Delivery Indefinite Quantity (IDIQ) 60-month contract is anticipated with an initial Base year and four (4) 1-year ordering periods.

2. GENERAL REQUIREMENTS:

a. Contractor personnel performing inspection services shall have current Qualified Elevator Inspector (QEI) Certification.

b. Contractor shall determine and certify if the equipment is in safe operating condition, that it has not been altered except in conformity to the applicable codes or regulations, and that each elevator performs in accordance with all applicable inspection requirements.

c. The contractor shall perform to the standards in accordance with the “SOW”.

d. The VA Elevator Maintenance Contractor shall remove parts where necessary for the Elevator Inspection Services Contractor (Contractor ) to inspect and determine the exact condition of other parts which could not otherwise be determined.

e. Contractor shall take such safety precautions as determined by Sheridan VA Fire/Safety and Engineering departments and local, state and federal safety regulations and guidelines to be reasonably necessary to protect the lives and health of occupants of the building.

f. Work requiring shutdown, interruption, infection control, or potential interruption of power to critical areas of the Medical Center will require coordination and planning with the COR. Contractor shall provide at least two weeks’ notice to the COR for scheduling. Major shutdowns may have to occur on weekends.

3. SAFETY COMPLIANCE: Contractor shall provide inspection services in compliance with current American Society of Mechanical Engineers (ASME) A17.1 requirements, National Fire Protection Agency (NFPA) Life Safety and Fire Codes, Occupational Safety and Health Administration (OSHA) rules and regulations and following all local, state, and federal occupational safety and health codes and regulations.

4. SCHEDULING ARRANGEMENTS: Except by special alternative arrangements, scheduled work will be performed only during VA HCS normal working hours (7:30 a.m. to 4:00 p.m. Monday through Friday excluding federal holidays).

a. Contractor shall coordinate with the COR to schedule services.

b. A minimum of two weeks’ notice is required prior to performing the work.

c. Work must be conducted when the COR or COR designate is available on site to monitor the work.

d. Five-Year Periodic Inspection to be performed and is due before 8/13/2026.

5. CHECK IN/OUT PROCEDURES:

a. Prior to commencement and immediately after each service visit, the contractor must check in/out with the COR.

b. Contractor performing services will be required to wear an ID Badge.

c. ID Badge must be signed for at check-in and returned, after each visit.

6. FEDERAL HOLIDAYS: Federal holidays are any calendar days designated by statute or executive order as federal holidays.

7. CONTRACTOR REPORTING: Contractor shall provide to the COR with individual service reports, which describes the inspection services performed on the equipment, within 45 calendar days of inspection. The inspection report shall include information as outlines in ASME 17.2.

a. All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

b. All maintenance checklists shall be submitted to COR within 1 week of completion of work including any recommendations for items needing repaired/replaced.

8. DELIVERABLES

a. All equipment listed in the SOW shall be inspected annually and semi-annually.

a. The Annual Periodic Inspection includes semi-annual inspection requirements.

b. 5-year inspections are required on fourteen (14) elevators.

a. 5-year inspections include the annual inspection requirements.

c. Five-year inspection due before 8/13/2026.

d. Contractor shall provide a comprehensive report for each elevator inspection and shall be received by COR within 45 days of inspection.

a. Provide one (1) printed and bound copy of the inspection report.

b. Provide one (1) electronic file of the inspection report in PDF/Excel/Word.

9. RESPONSE REQUESTS: Contractor shall only respond to requests for service from the COR or the Contracting Officer. If service is requested from any other source the Contractor is to advise the caller of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government.

10. LOCATION

Sheridan VA Health Care System , 1898 Fort Road, Sheridan, WY 82801 -8320

11. EQUIPMENT INVENTORY

Semi-Annual (SA) 5-year (5)

Controls in Bldg. 9

Langley Freight Elevator

(Material Lift)

A, SA

13. LIABILITY INSURANCE: Contractor must provide the COR with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability. The nature and level of protection must be acceptable to COR.

14. PERFORMANCE STANDARDS

The table below defines the Performance Standards and Acceptable Levels of Performance associated with this effort.

REQUIREMENTS

Passing VA Facility Safety Officer inspection will result in a “Satisfactory” Contractors Annual Performance Rating (CPARS)

Failure to pass the VA Safety Officer inspections will result in an “Unsatisfactory” CPARS.

results in a Satisfactory CPARS

results in a Satisfactory CPARS

results in a Satisfactory CPARS

All safety-related deficiencies shall be immediately reported to the COR, during the inspection visit.

results in a Satisfactory CPARS

Acceptable Performance: The Government shall document positive or negative performance. Any report may become a part of the supporting documentation for any contractual action.

Unacceptable Performance: When unacceptable performance occurs, the COR shall work with the Contracting Officer (CO) inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case, the COR shall document the discussion and place it in the COR file.

To ensure that the contractor receives impartial, fair, and equitable treatment under this contract, the COR will work with the contractor to increase performance to an acceptable level. When the COR and CO determines formal written communication is required, the COR and CO shall prepare a Notification (Letter or Concern (LOC), Cure Notice, Show Cause Notice) and present it to the Contractor.

1. The contractor shall acknowledge receipt of the LOC Notice in writing.

2. The LOC will specify if the contractor is required to prepare a corrective action plan (CAP) to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The Notice will also state how long after receipt the contractor shall present this corrective action plan to the CO.

3. The Government shall review the contractor's corrective action plan to determine acceptability.

Any Notice may become a part of the supporting documentation for any contractual action deemed necessary by the CO.