S04 - Site Visit Meeting.docx
DOCX document 20 KB Posted
- Solicitation number
- 36C25926Q0486
About this file
This is a pre-bid meeting documentation file for a construction solicitation issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19. The project involves demo, remove, and replace flooring services at the 8N Mental Health unit located at Oklahoma City VA Medical Center, 921 NE 13th Street, Oklahoma City, Oklahoma 73104. The estimated construction cost range is between $25,000 and $100,000. All work must comply with local and federal standards, and the successful contractor must coordinate with Sheridan VA engineering staff prior to implementation. Performance is required to commence within 10 days after issuance of Notice to Proceed and be completed within 180 calendar days.
Key submission requirements and dates include: written questions due by 10:00 AM Central Daylight Time on June 23, 2026, submitted to Frances.Basham@va.gov; bids due by 10:00 AM CDT on June 30, 2026, also submitted via email to the contracting officer. Bid guarantees, payment bonds, and performance bonds are required. Contractors must submit OSHA and EMR ratings, a signed copy of VAAR clause 852.219-75 (Limitation on Subcontracting), and Prime and Subcontractor Construction Breakdown documents. Davis-Bacon wage compliance is mandatory, with weekly certified payrolls required with monthly invoices. The pre-bid site visit is optional; prospective bidders may only gather information through formal written questions to the contracting officer and cannot independently visit the site or inquire with VA employees about project details.
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Other files
| File | Type | Posted |
|---|---|---|
| 8 North Floor Plan with Dimensions.pdf | ||
| 36C25926Q0486 0003.docx | DOCX document | |
| 36C25926Q0486 0002.docx | DOCX document | |
| 8N Flooring Pictures.docx | DOCX document | |
| 36C25926Q0486 0001.docx | DOCX document | |
| 8N Arch.pdf | ||
| 8N Sheetgood spec sheet.pdf | ||
| Pre construction site walk sign in sheet.pdf | ||
| Map to Engineering Trailers.pdf | ||
| S02 - Self-Performed and Subcontracted Worksheet.docx | DOCX document | |
| S22 - 852.219-75 LOS Certification.docx | DOCX document | |
| 36C25926Q0486.docx | DOCX document |
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Text version
Pre-Bid Meeting
FOR
Demo, Remove, Replace Flooring 36C25926Q0486
Services are required at the Oklahoma City VA Medical Center to complete Demo, Remove, Replace Flooring at 8N Mental Health. This project is located at the Oklahoma City VA Medical Center Campus at 921 NE 13th St. Oklahoma City, OK 73104. All local and federal standards and requirements shall be met. Upon starting the project, the successful contractor shall confer with the Sheridan VA engineering staff to ensure that all aspects of the project are clearly understood prior to implementation.
Location: Oklahoma City VA Medical Center
Site Visit:
· The pre-bid meeting/site walk is not mandatory.
· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.
Pertinent Dates:
· Questions are due by 10 AM (CDT) June 23, 2026. Any questions submitted after this time will not be reviewed or answered. Please submit to Frances.Basham@va.gov.
· Bids are due on June 30, 2026 no later than 10:00 AM CDT. Submit via email to Frances.Basham@va.gov.
Site Visit Guidelines:
· Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about the project other than through written questions submitted to the Contracting Officer.
· Prospective bidders are prohibited from visiting the site other than through formal invitation by the Contracting Officer.
· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.
Solicitation Information:
· Confirmation of construction range: between $25,000 and $100,000.
· Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.
· Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.
· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package. Please provide the complete signed clause, not just the signature page.
· The contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 180 calendar days.
· Proposals need to include one copy of the Prime and Subcontractor Construction Breakdown for the Prime AND one for any Subcontractor(s).
Post Award Compliance:
· Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor shall submit their weekly certified payrolls with their monthly invoice.
File details come from the government source that posted it. Updated .