36C25926Q0307_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contract Officer Jacqueline O'Bryan (CO) jacqueline.Obryan@va.gov 303-712-5760

PLACE OF PERFORMANCE

George E. Wahlen Medical Center

VA Salt Lake City Healthcare System

500 Foothill Drive

Salt Lake City UT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Contractor is to conduct microbial, chemical, and water quality testing of potable water. Service will include testing for legionella, bacteria, disinfection-byproducts, lead & copper analysis, and other water quality testing as required (e.g. PFAS). Water samples will be collected at the George E Wahlen Veterans Medical Center by contractor staff, in bottles provided by the contractor, then delivered to the lab for testing by the contractor. All test results will be prepared and emailed to the Contracting Officer’s Representative (COR).

Request for Quote (RFQ) #: 36C25926Q0307 Potable Water Testing

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm March 17, 2026.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to jacqueline.obryan@va.gov no later than 12:00pm MT, March 26, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0307. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 01, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 541380 Testing Laboratories and Services with a business size standard of $19 Million. This solicitation is 100% set-aside for service-disabled veteran owned small businesses (SDVOSB).

(v) List of Line Items (Add additional line items as required);

Legionella Testing Period of Performance:

05/07/2026-05/06/2027

Lead and Copper Testing Period of Performance:

05/07/2026-05/06/2027

Disinfection Byproducts (DBP) Testing Period of Performance:

05/07/2026-05/06/2027

Bacteria Testing Period of Performance:

05/07/2026-05/06/2027

Legionella Testing Period of Performance:

05/07/2027-05/06/2028

Lead and Copper Testing Period of Performance:

05/07/2027-05/06/2028

Disinfection Byproducts (DBP) Testing Period of Performance:

05/07/2027-05/06/2028

Bacteria Testing Period of Performance:

05/07/2027-05/06/2028

Legionella Testing Period of Performance:

05/07/2028-05/06/2029

Lead and Copper Testing Period of Performance:

05/07/2028-05/06/2029

Disinfection Byproducts (DBP) Testing Period of Performance:

05/07/2028-05/06/2029

Bacteria Testing Period of Performance:

05/07/2028-05/06/2029

Legionella Testing Period of Performance:

05/07/2029-05/06/2030

Lead and Copper Testing Period of Performance:

05/07/2029-05/06/2030

Disinfection Byproducts (DBP) Testing Period of Performance:

05/07/2029-05/06/2030

Bacteria Testing Period of Performance:

05/07/2029-05/06/2030

Legionella Testing Period of Performance:

05/07/2030-05/06/2031

Lead and Copper Testing Period of Performance:

05/07/2030-05/06/2031

Disinfection Byproducts (DBP) Testing Period of Performance:

05/07/2030-05/06/2031

Bacteria Testing Period of Performance:

05/07/2030-05/06/2031

Grand Total ($)

(vi) Description of Requirements for the items/Services to be acquired: The requirement is for Potable Water Testing Services, please reference attached Statement of Work (SOW) and its associated attachments.

(vii) Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at the VA Salt Lake City Healthcare System.

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any award made because of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Volume I - Technical capability or quality to meet the Government requirement.

The offeror shall submit its quote demonstrating how it meets the requirements of the Statement of Work (SOW) and solicitation, to include the testing plans (reference the SOW attachments) and Quality Assurance Surveillance Plan, QASP, (see QASP Attachment F).

Volume II – Price The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall price the base and all option year line items. The offeror can add more line items as deemed necessary.

Volume III – Past Performance Offeror must provide up to two recent and relevant past performance references attesting to contract performance (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract and how well they performed).

Relevant past performance is defined as present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. Annual amount is used to determine similar scope and magnitude.

Recent past performance is defined as performance completed within the last three years or currently in progress.

Past performance must include a description of the following:

1. Name of offeror being reviewed

2. Name of company completing review.

3. Description of services performed

4. Performance dates

5. Total contract value

6. Addresses

7. Contract numbers

8. Performance Rating

Offeror shall provide completed Past Performance Questionnaires (PPQ) from prior contracts and it shall be signed by point of contact that oversaw performance or equal representative. See attachment Past Performance Questionnaire. Submissions of the PPQ can be sent directly to the Government POC, jacqueline.obryan@va.gov from the offeror as part of proposal submission or directly from third party by the proposal deadline.

Volume IV – VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

The offeror shall complete the provision VAAR 852-219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.

Offeror must list any/all subcontractors (and their size standard IAW NAICS 541380 if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state “No Subcontractors will be used for this requirement” in the response.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price Factor III. Past Performance Factor IV. VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government’s requirement as stated in Factor 1, shall not be selected regardless of price.

Factor III. Past Performance: The Offeror shall be evaluated on relevant/recent performance of past contracts and how well the offerors identified performance relates to the work being procured under the Performance Work Statement for this procurement. The following will be used to assess past performance.

Relevant past performance is defined as present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. Annual amount is used to determine similar scope and magnitude.

Recent past performance is defined as performance completed within the last three years or currently in progress.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of this evaluation does not establish, create, or change the existing record and history of the offeror's past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. The Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to a performance confidence evaluation.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. The Government may use other methods to evaluate past performance, including but not limited to review of CPARS

Factor IV. VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance: The Government will review the returned document for completion and signature of offeror. If document is not returned, completed and/or signed by offeror it may result in disqualification for consideration of offer.

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive.

(d) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) The following RFO clauses are incorporated by reference and can be found in full text at Revolutionary FAR Overhaul (RFO):

Employee Class Monetary Wage-Fringe Benefits ___Reference the attached Wage Determination ______ Statute

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

Wage Determination 2015-5489 852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows. Full text can be found at VA Acquisition Regulation (VAAR):

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

Revolutionary FAR Overhaul (RFO) VA Acquisition Regulation (VAAR) The following RFO provisions are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to jacqueline.obryan@va.gov by 12:00pm MT, March 26, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Jacqueline O’Bryan Jacqueline.Obryan@va.gov

STATEMENT OF WORK

POTABLE WATER TESTING

A. GENERAL:

Contractor is to furnish all labor, supervision, materials, and equipment necessary to accomplish microbial, chemical, and water quality testing of potable water. Service will include testing for legionella, bacteria, disinfection-byproducts, lead & copper analysis, and other water quality testing as required (e.g. PFAS). Water samples will be collected at the George E Wahlen Veterans Medical Center by contractor staff, in bottles provided by the contractor, then delivered to the lab for testing by the contractor. All test results will be prepared and emailed to the Contracting Officer’s Representative (COR).

The SLC VA Medical Center (SLC VAMC) is a permitted community water provider serving fewer than 3,000 customers. The water system ID is: SLC VA Medical Center UTAH18173. The facility purchases water from Salt Lake City Department of Public Utilities and adds a disinfectant to prevent the growth of Legionella in the water distribution system. Due to this additional treatment, the SLC VAMC is required to test for disinfection byproducts (Total Trihalomethanes and Haloacetic Acids), as well as for the presence of total coliform, and conduct lead and copper assessments. Additionally, in accordance with Veterans Health Administration Directive 1061, titled, “Prevention of Health Care-Associated Legionella Disease and Scald Injury from Water Systems,” the facility must also collect water samples throughout the premises for Legionella analysis.

The contractor is also responsible for submitting the water quality sampling results to the Utah Division Drinking Water via the Compliance Monitoring Data Portal. Data submissions include disinfection byproducts (DBPs), total coliform, lead and copper. Legionella data will be provided to the COR using the attached template seen in Attachment E.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

B. WORK HOURS:

1. Normal Work Hours: Samples will be collected and delivered to the lab during normal business hours, typically Mon-Fri 8:00 am-5:00 pm, excluding federal holidays. The ten holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day, as well as any other day specifically declared by the President of the United States to be a national holiday.

C. SPECIFICATIONS:

1. The contractor shall assume full responsibility for compliance with all Federal, State and local laws, rules and regulations governing water quality testing in accordance with the facility’s drinking water permit (SLC VA Medical Center UT18173).

2. The contractor is required to submit water quality samples to a Utah certified lab for analysis. See the referenced requirement from the State of Utah [R309-200-8] regarding approved laboratories.

3. The contract lab will analyze for DBPs (TTHMs and HAA5s) using EPA Methods 524.2 and 552.2. The laboratory’s method detection limit cannot exceed the MCL.

4. The contract lab will analyze for the presence/absence of total coliform and perform an E Coli screen (present/absent) using EPA Method 9223B.

5. The contract lab will test for lead and copper using EPA Method 200.8. The laboratory’s method detection limit cannot exceed the action levels for lead and copper.

6. The contracted laboratory that processes the water samples for Legionella must be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program to confirm their proficiency in culturing Legionella from environmental water samples. Information about CDC ELITE certified laboratories can be found at https://wwwn.cdc.gov/elite/Public/MemberList.aspx. The Laboratory must also be able to determine and report the Legionella serogroup type.

NOTE: Per CDC guidance, rapid testing methods, such as polymerase chain reaction (PCR) and direct fluorescent antibody (DFA), are not recommended for the detection of Legionella in environmental water samples. In addition to the requirement for current CDC ELITE certification, the laboratory must also have environmental microbiology accreditation by a recognized accrediting program.

7. The contractor shall furnish the necessary containers of appropriate size and configuration for the described sampling. The containers shall be of such a design that the water being tested can be filled from the tap. Bottles should be pre-prepared to collect the samples.

8. Testing will be accomplished in accordance with the following schedule and quantities:

a. Testing for Bacteria on culinary water system:

a. Monitoring will be conducted in accordance with R309-211

b. Three (3) tests per month/36 per yr. as per permit.

c. Samples will be collected in buildings 1, 3 and 14. No samples will be collected in restrooms.

d. A positive total coliform result will require repeat sampling within 24 hours.

e. Contractor shall supply up to 12 repeat samples per year.

f. See Attachment D for the sampling plan and requirement to be followed for any repeat sampling.

b. Testing for Disinfection byproducts on culinary water system:

a. One (1) dual sample set (TTHM and HAA5) per quarter/4 per yr.

b. One dual sample set will be collected from the ground floor of building 1 to represent the mid-point in the distribution system.

c. See Attachment C for the sampling plan.

c. Testing for Legionella on culinary water system:

a. One hundred two (102) tests per quarter/408 per yr.

b. See Attachment A for the sampling plan.

c. All data will be submitted following the WSMT Legionella Reporting Template (Attachment E).

d. Testing for Lead & Copper in Culinary water system:

a. Twenty two (22) Tests every three (3) years.

b. Next sample collection is from June through September 2028

c. See Attachment B for the sampling plan.

e. Emergency retesting of samples with positive results and/or water quality testing as required:

a. Up to 50 tests per yr.

f. All sample collection will be conducted at the beginning of the month to allow for any repeat testing, if necessary, and to meet the regulatory data submittal deadline of the 10th of the following month. A sampling schedule showing the number of samples required each month is provided below.

(Sample Collection on 1st week of the month)

9. The contractor shall send water samples to a certified lab that is within a 100 mile radius of the Salt Lake City VA Medical Center to ensure that the testing of all samples is completed within the time standards established by the CDC and EPA sampling methods, and also to minimize or eliminate any shipping costs that would be required for overnight shipping.

10. Contractors shall provide personnel to collect all necessary samples at the site. Personnel taking the samples shall be Licensed Utah Water Operators. The competent water operator shall have all the necessary training required by the state. The VA will provide the contractor with sampling locations and instructions for how to access sampling locations.

D. REQUIRED REPORTING: The contractor shall provide the COR with the chain of custody forms and the data from the laboratory along with a written report explaining the results from the water sampling. The contractor is responsible for supplying, completing, and submitting all reports required or requested by permit UT18173, as well as Federal, State, or local ordinances, which pertain to any duties contained in the contract. Additional reporting shall be formatted as directed by the COR. This formatting is necessary to allow the station to easily upload the results to the VA central office via the Water Safety Management Tool (WSMT).

E. Consumer Confidence Report: The contractor will develop the Annual Drinking Water Quality Consumer Confidence Report as required by permit UT18173 for submittal by July 1st. The contractor will provide a draft version for VA review by May 15th. The contractor will address all comments and make changes and provide a final Section 509 compliant version for submittal by June 15th. The SLC VA Medical Center will submit the final report to the Utah Division of Drinking Water (DDW). The contractor will incorporate water quality data from SLC Department of Public Utilities in addition to the water quality samples collected under this contract. The most recent Consumer Confidence Report can be accessed using the following link: 2024 Drinking Water Quality Consumer Confidence Report

F. Public Notices: The contract will provide draft public notices following any permit violations as described in Public Notice Rule 65 FR25892 (May 2000). The contractor will address all SLC VA comments and make necessary changes to the notices and submit a final version. All public notices will be included in the Consumer Confidence Report. The SLC VA Medical Center will submit the final public notices to the Utah DDW.

G. Shipping

The contractor shall provide everything required for shipping including all return labels and ice packs for the samples to keep cool in transit. If samples are outside of their holding temperatures or outside of the holding time, it is the sole responsibility of the contractor. If Samples are outside of their holding times or temperatures, it will be recorded in the Quality Assurance Surveillance Plan (QASP) and the contractor will be required to resample at no additional cost to the government. All bottles shipped to the facility shall be pre-prepared.

H. Attachments

a. Attachment A - Legionella Sampling Plan

b. Attachment B - Lead and Copper Sampling Plan

c. Attachment C - Disinfection Byproduct Sampling Plan

d. Attachment D - Bacteria Sampling Plan

e. Attachment E - WSMT Legionella Reporting Template

f. Attachment F - Quality Assurance Surveillance Plan (QASP)

g. Attachment G - EPA Quick Guide to Drinking Water Sample Collection

h. Attachment H - DDW-2022-035825 - BacT Repeat

i. Attachment I – Campus Map See attached document: Attachment A - Legionella Sampling Plan rev 1-14-2026 02.

See attached document: Attachment B Lead and Copper Sampling Plan.

See attached document: Attachment C - DBP Testing Plan rev 1-14-2026.

See attached document: Attachment D - Bacteria Testing Plan rev 1-14-2026 02.

See attached document: Attachment E - WSMT Legionella Reporting Template.

See attached document: Attachment F - Quality Assurance Surveillance Plan rev 1-14-2026.

See attached document: Attachment G - EPA Quick Guide to Drinking Water Sample Collection.

See attached document: Attachment H - DDW-2022-035825 - BacT Repeat rev 1-14-2026.

See attached document: Attachment I - Campus Map.

See attached document: Wage Determination 2015-5489.

See attached document: Past Performance Questionnaire.

Combined Synopsis/Solicitation Notice