36C25924R0084 0002.docx
DOCX document 29 KB Posted
- Attached to
- V231--RFQ 554 Hotel Lodging IDIQ at COS and RMR
- Solicitation number
- 36C25924R0084
About this file
This document is an amendment to a previous solicitation for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for hotel lodging services for the Department of Veterans Affairs (VA) Eastern Colorado Healthcare System.
The amendment extends the response due date, changes the set-aside from Service-Disabled Veteran-Owned Small Business (SDVOSB) to Small Business, and revises the Statement of Work and Price/Cost Schedule. The contract will provide off-site standard hotel and extended-stay lodging in Colorado Springs, Aurora, and Denver for a base period of approximately 3 months from September 27, 2024 to December 2, 2024, with four 1-year option periods. The total estimated quantities across the base and option periods range from 260 to 1,820 lodging days per location. Offerors must submit Technical, Price, and Representations/Certifications volumes to be evaluated on technical acceptability and price reasonableness.
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Other files
| File | Type | Posted |
|---|---|---|
| Section D Service Contract Act WD 2015-5419.pdf | ||
| Questions and Answers.docx | DOCX document | |
| 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE.docx | DOCX document | |
| Attachment 1 List of Requirements.docx | DOCX document | |
| Section D Service Contract Act WD 2015-5417.pdf | ||
| 52.219-14 LIMITATIONS ON SUBCONTRACTING.docx | DOCX document | |
| Statement of Work Revised.docx | DOCX document | |
| 36C25924R0084 0001.docx | DOCX document | |
| 36C25924R0084_1.docx | DOCX document |
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Text version
SUBJECT*
RFQ 554 Hotel Lodging IDIQ at COS and RMR
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 80111 |
| SOLICITATION NUMBER* |
| 36C25924R0084 |
| RESPONSE DATE/TIME/ZONE |
| 09-12-2024 12PM MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| V231 |
| NAICS CODE* |
| 721110 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300 Greenwood Village CO 80111
POINT OF CONTACT*
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Rocky Mountain Regional VA Medical Center
Eastern Colorado Health Care System
1700 N. Wheeling Street
Aurora CO
| POSTAL CODE |
| 80045 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation The purpose of this amendment is to extend the due date of the quotes, make amendments to the solicitation, change the set-aside, provide answers to questions submitted, and revise the Statement of Work.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
36C25924R0084 Amendment 0002 Hotel/Lodging Management
Amendments to the Solicitation Section A
| A. | Response Date/Time/Zone: Response time is changed from September 10, 2024 at 12PM Mountain Time, Denver, USA to September 12, 2024 at 12PM Mountain Time, Denver, USA. |
| B. | Set-Aside is changed from SDVOSB to Small Business. |
Section B A. A correction has been made to the start date in section 2. Changes have been made to quantities in sections 3, 4, and 5. The Statement of Work is being replaced in its entirety with the attached Statement of Work Revised attached herein in Section D.
B. The Price/Cost Schedule is revised and replaced in its entirety with that presented herein: Quantities included in this Price/Cost Schedule are estimates only and not guaranteed usage.
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
DY
Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Base POP Begin: 09-27-2024 POP End: 12-02-2024 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045 Contract Period: Base POP Begin: 09-27-2024 POP End: 12-02-2024
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1,820
Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 1 POP Begin: 12-03-2024 POP End: 12-02-2025
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045
POP Begin: 12-03-2024 POP End: 12-02-2025
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1,378
Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045
POP Begin: 12-03-2024 POP End: 12-02-2025
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO
POP Begin: 12-03-2024 POP End: 12-02-2025
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
1,560
Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 2 POP Begin: 12-03-2025 POP End: 12-02-2026
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045
POP Begin: 12-03-2025 POP End: 12-02-2026
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045
POP Begin: 12-03-2025 POP End: 12-02-2026
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO
POP Begin: 12-03-2025 POP End: 12-02-2026
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 3 POP Begin: 12-03-2026 POP End: 12-02-2027
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045
POP Begin: 12-03-2026 POP End: 12-02-2027
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045
POP Begin: 12-03-2026 POP End: 12-02-2027
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO
POP Begin: 12-03-2026 POP End: 12-02-2027
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 4 POP Begin: 12-03-2027 POP End: 12-02-2028
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045
POP Begin: 12-03-2027 POP End: 12-02-2028
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045
POP Begin: 12-03-2027 POP End: 12-02-2028
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO
POP Begin: 12-03-2027 POP End: 12-02-2028
PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel
GRAND TOTAL
36C25924R0084
Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Section C A. In subsection C.7., remove VAAR 852.219-73 VA Notice of Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (Jan 2023) (Deviation) in its entirety and replace it with FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) [See full text in attachment].
B. In subsection C.8., remove VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (Jan 2023)(Deviation) in its entirety and replace it with FAR 52.219-14 Limitations on Subcontracting (Oct 2022) [See full text in attachment].
Section D The following attached documents will be added to Section D of the solicitation:
Statement of Work Revised Attachment 1 – List of Requirements Service Contract Act WD#: 2015-5419 Service Contract Act WD#: 2015-5417 Questions and Answers 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-14 Limitations on Subcontracting (Oct 2022) Section E A. Add the following into section E.1, FAR.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCICAL SERVICES (SEP 2023) found on page 44 of 76.
(b)Submission of offers.
(2) Revise to read: The time specified in the solicitation for receipt of offers (9/10/2025 at 12 pm Mountain Time, submit offerors to jacqueline.obryan@va.gov) B. Add the following into section E.1, ADDENDUM to FAR.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCICAL SERVICES that appears on the top of page 48 of 76.
| The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: | |
| (a) | Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of offers shall include the following volumes: (I) Technical Acceptability, (II) Price, (III) VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction |
Volume I – Technical Acceptability The offeror shall submit a completed Attachment 1, List of Requirements, which details all the technical requirements identified in the Statement of Work.
Volume II – Price The offeror shall complete the Price Schedule of Supplies/Services of this solicitation, with proposed line-item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. The quantities listed in the Price/Cost Schedule are only annual estimates and are not guaranteed.
The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item.
Volume III - Offeror Representations and Certifications – Commercial Products and Commercial Services Read the first paragraph of Section E.11 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) and subparagraph (a) Definitions. Complete and submit either subparagraph (b), or subparagraphs (c), (d), (h), (n), (q), and (t).
C. Add the following addendum at the end of Section E.10 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)
ADDENDUM TO 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)
Evaluation Criteria:
(a) The Government will select offeror(s) which is most advantageous to the Government that meets technical capabilities and is fair and reasonably priced. The evaluation process will be a Comparative Analysis based on Factor 1 - Technical Acceptability: The Government will evaluate the responses provided to Attachment 1, List of Requirements (attached herein in Section D). If an offeror marks “no” for a minimum of one (1) requirement listed therein, the offeror’s quote will be excluded from further evaluation and no longer considered for award. The technical rating is listed below:
Table A Technical Ratings
| Rating |
| Description |
| Acceptable |
| The technical volume clearly meets the minimum requirements of the solicitation. (All responses to Attachment 1, List of Requirements, are marked “yes”) |
| Unacceptable |
| The technical volume does not clearly meet the minimum requirements of the solicitation. (If an offeror marks “no” to a minimum of one (1) requirement listed therein) |
Factor 2 - Price: Initially quotes shall be ranked according to price, including option prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not receive a technical rating of “acceptable” shall not be selected for award, regardless of price.
NOTE: In accordance with FAR 52.217-8 Option to Extend Services, half of the price (6 months) of the last option year will be added to the price and evaluated upfront in the event this clause is exercised. However, the additional 6-month pricing will not be included in the pricing notification to all offerors.
Factor 3 - Procedures: All offerors will be required to prepare and submit their complete proposal in accordance with the preparation instructions under the Provisions, Section E.1 - Addendum to FAR 52.212-1, Instructions to Offerors, and Section E.10 – Addendum to 52.212-2, Evaluation of Commercial Items. Proposals and other information will be evaluated against the evaluation criteria stated in this provision.
See attached document: Statement of Work Revised.
See attached document: Attachment 1 List of Requirements.
See attached document: Section D Service Contract Act WD 2015-5417.
See attached document: Section D Service Contract Act WD 2015-5419.
See attached document: Questions and Answers.
See attached document: 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE.
See attached document: 52.219-14 LIMITATIONS ON SUBCONTRACTING.
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