36C25924R0084_1.docx

36C25924R0084

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

PLACE OF PERFORMANCE

Eastern Colorado Healthcare System

Aurora, Denver, and

Colorado Spring Colorado

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice The Eastern Colorado HealthCare System (ECHCS) intends to award a Fixed Priced, Indefinite Delivery Indefinite Quantity contract for Veteran Lodging Services for a period of one (1) base period with four (4) one (1) year options.

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25924R0084 303-712-5760 09-05-2024

12PM

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 721110 $40 Million N/A X Department of Veterans Affairs Eastern Colorado Health Care System 1700 N Wheeling Street Aurora CO 80045 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Offsite Hotel Lodging Services Questions are due to Jacqueline.Obryan@va.gov by 8/28/2024 By 12:00 PM Mountain Time See CONTINUATION Page X X

Page 1 of

Page 1 of

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com 1-877-489-6135 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work VA Medical Center Veteran Lodging Program

1. Background: The Eastern Colorado HealthCare System (ECHCS) intends to award a Fixed Priced, Indefinite Delivery Indefinite Quantity contract for Veteran Lodging Services for a period of one (1) base period with four (4) one (1) year options. The contractor shall provide room accommodations to veteran beneficiaries under the following terms and conditions. ECHCS has 3 locations in Colorado Springs: PFC Floyd K. Lindstrom Department Of Veterans Affairs Clinic at 3141 Centennial Blvd, Colorado Springs, CO 80907; Garden of the Gods Clinic 1365 Garden of the Gods Rd, Suite 105 Colorado Springs, CO 80907; and Union Boulevard VA Clinic 3920 N Union Blvd Suite 100, Colorado Springs, CO 80907. Off-site, standard lodging for authorized Veterans traveling long-distance for on-site appointments are required when the distance from the patient’s residence, as noted in the Veteran’s Enrollment System (VES), is equal or greater than 50 miles and/or drive time is 2 hours or greater from either the Rocky Mountain Regional VA Medical center or the PFC Floyd K. Lindstrom VA Medical Center.

The ECHCS main hospital is Rocky Mountain Regional, henceforth named RMR, is located at 1700 N. Wheeling St. Aurora, CO 80045. This location has a need for off-site standard and extended stay when the scheduled patient’s residential address, as noted in the Veterans Enrollment System (VES), is more than 50 miles from the RMR location and/or drive time is over 2 hours from the RMR location. This is a request for off-site standard and extended stay lodging within a 10-mile radius of this facility. ECHCS also has an alternative Clermont location, henceforth named Clermont location, at 1055 Clermont, Denver, CO. This location has a need for off-site standard stay lodging within a 10-mile radius of its facility. Lodging services will be required when the distance from the patient’s residence, as noted in the Veteran’s Enrollment System (VES), is equal or greater than 50 miles and/or drive time is 2 hours or greater from the 1055 Clermont drive, Denver, CO. All services are provided to Veterans for their healthcare needs and will be billed to ECHCS.

2. Contractor Responsibilities:

a. Contractor shall provide hotel/lodging Services starting upon award and approximately on September 30, 2024, with 4 one-year option years starting December 3, 2024.

b. Contractor shall be responsible for submitting invoices at the fifth (5th) day of every month electronically into the Government’s electronic payment system, Tungsten at http://www.tungsten-network.com.

c. Shall be the single point of contact for issues/complaints for the hotel and the Medical Center.

d. Shall monitor hotels for compliance with all safety and health regulations, and state and federal regulations.

e. Shall provide a point of contact (POC) for contract management.

f. The Contractor shall submit a monthly invoice to VHAECHLodging@va.gov for review and approval by the VA. Once the invoice has been approved, the Contractor will submit the invoice to www.tungsten-network.com for payment.

3. Colorado Springs Standard Stay Hotel/Lodging Requirements:

a. The PFC Floyd K. Lindstrom location at 3141Centennial Blvd, Colorado Springs, CO has a need for off-site standard stay hotels beginning December 3, 2024, to December 2, 2025. Each of remaining three one-year option years will begin on December 3rd of each year. Rooms are required for authorized Veterans for on-site appointments and will be charged to ECHCS. This service is provided to Veterans who are traveling for healthcare services.

b. A minimum of eight (8) standard rooms per day, Sunday through Thursday, are required to be reserved for VA veterans. Three (3) of the rooms shall be American with Disabilities Act (ADA) compliant. We estimate at peek approx. 35 to 40 rooms per week will be utilized.

c. The lodging facility shall be a minimum 3-star hotel within a 10-mile radius of the PFC Floyd K. Lindstrom location and the lodging facility should have shuttle service to transport to and from the medical center.

d. Rooms shall be available Sundays thru Thursday. The Contractor shall release unreserved rooms at 5pm daily. VA shall not be obligated to pay for rooms not reserved by 5 pm.

e. All rooms shall be non-smoking rooms.

f. Rooms should have at least one bed, two if a caregiver needs to be accommodated.

g. Rooms shall be fully furnished: Bed(s), telephones, Television, refrigerator

h. A sampling of the rooms will be inspected prior to award of the contract. The Medical Center reserves the right to inspect the rooms on an as needed basis.

i. All rooms of the same type (standard or extended stay) at the same location (Colorado Springs, Aurora, or Denver) will be charged at the same rate regardless of the time reservations are made or the type of room (ADA compliant or regular). The VA reserves the right to request additional rooms; however, as part of the competitive process, the contractor must propose as part of the offer, any rates above and beyond the daily room requirement. Meaning if the VA requests additional rooms outside the estimated amount for the contract, the contractor must include amounts VA would be invoiced for those additional rooms. Late Checkouts should be available to the veteran.

4. RMR Extended Stay Hotel/Lodging Requirements:

a. The RMR location at 1700 N. Wheeling St. Aurora, CO 80045 has a need for an extended stay hotel for the base period that will begin upon award and approximately September 2024, to December 2, 2024. Each of four one-year option years will begin on December 3rd each year. Rooms are required for authorized Veterans for on-site appointments and will be costed to ECHCS. This service is provided to Veterans who traveled long-distance and needs long term daily treatment for their healthcare needs.

b. A minimum of six (6) extended stay rooms with kitchenette per day are required to be reserved for VA veterans near the Aurora location, three (3) of the five shall be American with Disabilities Act (ADA) compliant. We have an estimate of 15 potential extended stays per year.

c. The lodging facility shall be a minimum 3-star hotel within a 10-mile radius of the RMR location, and the lodging facility should have a shuttle for transport to and from the hospital location.

d. All rooms of the same type (standard or ADA) at the same location will be charged at the same rate regardless of the time reservations are made. The VA reserves the right to request additional rooms; however, as part of the competitive process, the contractor must propose as part of the offer, any rates above and beyond the daily room requirement. Meaning if the VA requests additional rooms outside the estimated amount for the contract, the contractor must include amounts VA would be invoiced for those additional rooms. Late Checkouts should be available to the veteran.

e. Rooms will be available Sundays thru Saturdays; with expected less use on Friday and Saturday evening.

f. All rooms will be non-smoking.

g. Rooms should have at least one bed, two if a caregiver needs to be accommodated.

h. Rooms shall be fully furnished: Beds(s), telephone, television, refrigerator, kitchenette.

i. The ability to launder personal clothing should be available on site for the patient.

j. All bids should list any/all meals provided by the hotel/lodging. State whether they are free or the cost, which meal, and times available.

5. RMR and alternative Clermont location Standard Stay Hotel Requirements

a. The RMR location at 1700 N. Wheeling St. Aurora, CO 80045 and the alternate Clermont location at 1055 Clermont, Denver, CO both have need for off-site standard stay hotels beginning December 3, 2024 to December 2, 2025. Each of remaining three one-year option years will begin on December 3rd of each year. Rooms are required for authorized Veterans for on-site appointments and will be charged to ECHCS. This service is provided to Veterans who are traveling for healthcare services.

b. The is a request for one lodging facility, minimum 3-star hotel, within 10 miles of the RMR location and one within 10 miles of the Clermont location.

c. A minimum of eight (8) standard rooms per day, Sunday through Thursday, are required at both locations to be reserved for VA veterans. Three (3) of the rooms shall be American with Disabilities Act (ADA) compliant.

d. Rooms shall be available Sundays thru Thursday. The Contractor shall release unreserved rooms at 5pm daily. VA shall not be obligated to pay for rooms not reserved by 5 pm.

e. For the RMR location we estimate using 850 rooms per year

f. For the Clermont location we estimate using 450 rooms per year

g. All rooms shall be non-smoking rooms.

h. Rooms should have at least one bed, two if a caregiver needs to be accommodated.

i. Rooms shall be fully furnished: Bed(s), telephones, Television, refrigerator

j. A sampling of the rooms will be inspected prior to award of the contract. The Medical Center reserves the right to inspect the rooms on an as needed basis.

k. All rooms of any type (standard or ADA) at the same location will be charged at the same rate regardless of the time of reservation. The VA reserves the right to request additional rooms; however, as part of the competitive process, the contractor must propose as part of the offer, any rates above and beyond the daily room requirement. Room rates shall be calculated at checkout time/date. Late Checkouts should be available to the veteran.

l. All bids should list any/all meals provided by the hotel/lodging. State whether they are free or the cost, which meal, and times available.

6. VA Responsibilities:

a. It is the VA Medical Centers responsibility to make the reservation with the hotel. This can be done via a phone call or email. Reservations will be emailed or called in by 4:30 p.m. daily. It is the VA Medical Center’s responsibility to ensure a complete and accurate Non-VA Temporary Lodging and Referral Voucher is provided to the veteran upon lodging clearance.

b. The Lodging Coordinator will ensure they complete the monthly invoice review within 3-5 business days of receipt in their e-mail accounts. Any invoicing discrepancies identified will be referred to the Lodging Management Group that same day. Once the issue is resolved, only then will the approval be for submitting for invoicing will be granted.

c. The VA Medical Center shall be responsible for providing any patient information security/PII training as needed. The C & A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.

d. The VA Medical Center shall reserve rooms by 4:30 pm and all unreserved rooms, and all reserved rooms where the veteran has not checked in or informed of a delayed arrival will automatically be released back to the hotel by 5:00p.m. daily. VA will not be responsible for unreserved rooms or unclaimed rooms after 5:00 pm if the hotel has not been informed of a late check-in.

e. The VA Medical Center shall have a process in place to handle complaints from the hotels and/or from the veterans. All complaints shall be referred to the contractor.

f. The VA reserves the right to terminate the contract at any time at the convenience of the government.

g. The VA Medical Center shall maintain the right to perform a site-visit of the offered hotels prior to award of the contract if deemed necessary by the VA Medical Center.

7. General Requirements:

a. The Contractor shall guarantee the Medical Center that there shall be no ‘Blackout Dates’ on any reserved rooms.

b. All hotel industry standards for health and safety must be met or exceeded. NFPA, ADA, OSHA and all city, county, state ordinances/codes. This shall include all housekeeping regulations.

c. The Veterans upon scheduling an appointment will be informed by ECHCS staff, to immediately call the assigned hotel/motel to verify reservations. The Contractor will hold a room for the Veteran in accordance with their standard reservation process.

d. The hotel shall allow contracted rooms to be occupied only by specific individuals referred by authorized personnel of the ECHCS. These individuals upon completing lodging clearance at the ECHCS, will provide a Non-VA Temporary Lodging and Referral Voucher to the hotel/motel front desk staff. This voucher will have specific information related to the current stay to include the Veterans name date of lodging, number of days authorized, and the authorizer’s initials.

1. Authorized Lodging personnel tour is Monday thru Friday (08:00-16:30) and can be reached at (720) 723-6331.

2. After hours, weekends and holidays, the Administrative Office of the Day (AOD) can be reached at (720) 723-4702.

e. If a Veteran cancels their VA appointment and fails to cancel lodging within the specified hotel/motel timeframe, there will be a charge to the Veteran credit card.

f. The Veteran is required to contact the hotel no later than 4:30 p.m. for any/all late check-ins.

g. All hotels’ rules regarding pets shall be complied with by the veteran. Pet friendly accommodations preferred.

8. Extension Stay: Should additional services be requested by the Veteran (extension of stay) outside of the services authorized by the ECHCS, such services shall be at the expense of the Veteran. If the Veteran is admitted or stays overnight in the VA facility, stays of family members or care givers in the contracted lodging facility shall be at their own expense.

9. Transportation/Parking: The VA or Veteran shall not be responsible for any parking fees.

- Shuttle transportation is required for both locations. Quotes shall identify availability, hours of operation, and which medical center location serviced.

10. Patient Emergency Procedures:

a. In the event of an emergency/non-emergency situation where fire/police/ambulance are called, this information will be communicated to the Lodging Management Group who will inform the ECHCS lodging coordinator/s. The Contractor shall also be informed.

· If an emergency, the notification is expected within 2-hours.

· If a non-emergency, the notification is expected by the close of business, the next day.

11. Damages:

a. Any damage or theft caused by a Veteran will be billed to that individual. The ECHCS assumes no liability with its lodgers other than the contracted room rate.

· In the event of damage or a disruption, it is the hotel/motel’s prerogative to determine if a Veteran will be a future guest. The ECHCS will honor this decision.

· After the hotel/motel management informs the Veteran of not being welcomed back to their facility, the ECHCS will follow-up with a registered letter informing the Veteran of the hotel decision and ECHCS abiding by that decision.

· The ECHCS must be notified immediately when any damages have occurred. The damages shall be documented and submitted to the ECHCS; to include pictures.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Base POP Begin: 09-03-2024 POP End: 12-02-2024 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045 Contract Period: Base POP Begin: 09-03-2024 POP End: 12-02-2024

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 1 POP Begin: 12-03-2024 POP End: 12-02-2025

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045

POP Begin: 12-03-2024 POP End: 12-02-2025

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045

POP Begin: 12-03-2024 POP End: 12-02-2025

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO

POP Begin: 12-03-2024 POP End: 12-02-2025

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 2 POP Begin: 12-03-2025 POP End: 12-02-2026

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045

POP Begin: 12-03-2025 POP End: 12-02-2026

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045

POP Begin: 12-03-2025 POP End: 12-02-2026

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO

POP Begin: 12-03-2025 POP End: 12-02-2026

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 3 POP Begin: 12-03-2026 POP End: 12-02-2027

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045

POP Begin: 12-03-2026 POP End: 12-02-2027

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045

POP Begin: 12-03-2026 POP End: 12-02-2027

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO

POP Begin: 12-03-2026 POP End: 12-02-2027

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging in Colorado Springs Contract Period: Option 4 POP Begin: 12-03-2027 POP End: 12-02-2028

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Extended Stay Hotel Lodging near 1700 N. Wheeling St., Aurora, CO 80045

POP Begin: 12-03-2027 POP End: 12-02-2028

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1700 N. Wheeling St. Aurora, CO 80045

POP Begin: 12-03-2027 POP End: 12-02-2028

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

Off-Site Standard Hotel Lodging near 1055 Clermont, Denver, CO

POP Begin: 12-03-2027 POP End: 12-02-2028

PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 3, 2024 through December 2, 2028.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $0.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $1,300,000.00;

(2) Any order for a combination of items in excess of $1,300,000.00; or

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after .

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of expiration.

(End of Clause)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts…