RFQ Amendment 36C25923Q0990 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C259-23-AP-2750

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25923Q0990 10-03-2023

X

X extended close 10/6/2023 at 12:00pm MDT See CONTINUATION Page

The purpose of the solicitation amendment is to answer vendor solicitation questions and to extend the solicitation close date.

1) The updated vendor questions and answers document is found in page 2 of this solicitation amendment and is also found as a separate Word document filed titled "Updated Vendor Questions and Answers."

2) The solicitation shall now close on 10/6/2023 at 12:00pm MDT. As a result, all offers must be received by email to:

john.cheng2@va.gov by no later than 12:00pm MDT on 10/6/2023.

There are no other changes to the solicitation as a result of the solicitation amendment.

CONTINUATION PAGE

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Updated Vendor Questions and Answers image1.emf

Updated Vendor Questions and Answers Vendor Questions & Answers

The updates to the vendor questions and answers are in Red text below in questions 17-18.

1) Who is the incumbent?

Answer: There is currently no incumbent this is a new requirement. Moreover, the previous incumbent is not relevant for this solicitation.

2) What was the previous/current contract# for this requirement?

Answer: Currently there is no active service contract because it has lapsed. The previous service contract is not relevant since this is a new requirement with all necessary details listed in the RFQ, SOW, and WDEQ Permits.

3) What is the budget for this requirement?

Answer: The VA does not disclose the funding/budgeted amount for the requirement since this is a simplified acquisition under FAR 13. Therefore, we highly recommend for vendors to provide their best offer that they believe is competitive.

4) Why is this solicitation open for only 6 days?

Answer: 6-days is more than enough time for a company to provide a competitive quote as long as they are not sub-contracting 50% or more of the work out and adding their pass-through cost to the VA.

5) Why are Boiler #1 and Boiler #2 not in the base year period?

Answer: Per SOW, Boiler #1 and Boiler #2 have not been installed yet, and they aren’t expected to be installed till Fall of 2024.

6) Why is Boiler #4 not in Option Years 1-4?

Answer: Boiler #4 will be removed and replaced, but it is unknown when, so boiler tuning services are only required during the base year, but not in option years 1-4 for this solicitation.

7) Why and how are you going to enforce the Limitations of Sub-Contracting?

Answer: As a responsible steward of taxpayer funds, the CO has to exercise the right of the limitations of sub-contracting under FAR 52.219-14 and the CO will use any other pertinent VAAR, VHA Policies, and FAR to ensure that Limitations of Sub-Contracting for set-asides are met.

8) Does the Wyoming Department of Environmental Quality (WDEQ) Permits provided in the solicitation apply to Boiler #1 and Boiler #2? If not, then why, and what is the WDEQ permit for Boiler #1 and Boiler #2?

Answer: No, the current WDEQ permits in the solicitation does not apply to Boiler #1 and Boiler #2 because the listed Boiler #1 and Boiler #2 in the WDEQ permit pdfs are the old coal fired boilers that are not active and will be replaced. Per question and answer 5) the new Boiler #1 and Boiler #2 are not yet installed, so currently there is no WDEQ permit for Boiler #1 and Boiler #2 until after they are installed estimated around Fall of 2024.

9) Have the boilers been inspected and meet all the requirements of the VHA Directive, NFPA-85 and ASME CSD-1?

Answer: The temporary boiler, Boiler #4 only meets the NFPA-85 and ASME CSD-1 codes. Boiler #3 meets the VA Boiler Safety Device Testing manual requirements, ASME CSD-1, and NFPA-85 requirements.

10) Is it the Contractor or Subcontractor's responsibility if they DO NOT meet the above Codes to make the boilers comply with these Codes?

Answer: The contractor shall include the discrepancies observed in the tuning report.

11) Are there any known problems/faults with any operating control component, any identified boiler inspection problems, violations, incidents/explosions or chemical treatment problems, on these boilers?

Answer: No.

12) If a failed part is identified during testing or a part that is installed cannot meet the required specification guidelines, is it the government's responsibility to fund the replacement of these parts and all additional tuning time?

Answer: Yes.

13) Is it the government's intention to extend the base period through November 2023?

Answer: Per the SOW, paragraph V. the Base year is from 11/1/2023 – 10/31/2024. If you are asking if the government intends to exercise Option Year 1 from 11/1/2024 – 10/31/2025 that will depend on the needs of the VA Medical Facility and the contractor’s performance.

14) Has the boiler been visually inspected by a National Board of Boiler and Pressure Vessel Certified Inspector and found to be satisfactory to operate?

Answer: Yes, annually.

15) Since both gas and fuel oil are not being tuned on all boilers, but appear to be available to all boilers, how does the VA plan to ensure these sources are isolated from being used so the Contractor/Subcontractor is not liable from its use?

Answer: During the base year Boiler #3 only operates on NG (Natural Gas), and Boiler# 4 only operates on fuel oil as a backup boiler and backup fuel capability. They have no other options. Once Boiler #1 and Boiler #2 are replaced, and the burner for Boiler #3 is replaced, Boiler #1, Boiler #2, and Boiler #3 will need tuned on both NG and fuel oil.

16) Why is this solicitation a Small Business Total Set-Aside?

Answer: Based on the market research and results from an unsuccessful SAM.gov SDVOSB total set-aside solicitation, it was determined by the CO that in order to obtain quotes that were price reasonable while ensuring the limitations of sub-contracting, the best option is for a Small Business total-aside.

17) For the Boiler controls, what kind of controls are on the units and if they are password protected?

Answer: Boiler #3 boiler control is: Hays Cleveland and Boiler #4 boiler control is: Ware Autoflame. Yes, the boiler controls are password protected.

18) If they are password protected, do you have the password/s for the units?

Answer: Yes, our onsite VA utility supervisor has the passwords to the boiler controls.