S04 - Site Visit 1 Meeting Minutes_FE.docx

Pre-Bid Meeting

FOR

36C25923Q0526 1st Floor Carpet Replacement 6-20-23

The contractor is to provide all labor, tools, materials, equipment, and supervision required to remove and replace the carpet on the 1st floor in designated areas on the attachments provided. Old carpet shall be removed and replaced with new carpet tiles along with removal and reinstallation of reserved baseboards patching and painting of walls at the Western Colorado Health Care Systems (WCHCS) VA Medical Center located at 2121 North Ave, Grand Junction Colorado, 81501. as outlined in the Statement of Work and associated documents.

All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.

Location: Western Colorado Health care System (WCHCS), VA Medical Center

Introductions: Timothy Verburgt CO and Raymond Clemons COR Site Visit:

· The pre-bid meeting/site walk is not mandatory.

· Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.

Pertinent Dates:

· Questions are due by 10 AM MT June 23, 2023. Any questions submitted after this time will not be reviewed or answered. Please submit to Timothy.Verburgt@va.gov

· Bids are due on July 10, 2023 no later than 10:00 AM MT. Submit via email to Timothy.Verburgt@va.gov.

Site Visit Guidelines:

· Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.

· Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.

· Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.

Solicitation Information:

· Confirmation of construction range: between $25,000 and $100,000.

· Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.

· Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.

· VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.

· Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 30 days.

Post Award Compliance:

· Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor. The contractor shall submit their weekly certified payrolls with their monthly invoice.