36C25921R0066_1.docx

36C25921R0066

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of 36C25921R0066 X 04-15-2021 635-22-148 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Proposals shall be submitted to Ilze Karklins-Powers via email at ilze.karklins-powers@va.gov No other method will be accepted.

Ilze Karklins-Powers 307-433-3727 The contractor shall furnish all labor, equipment, materials, and supervision to complete the following project at the Oklahoma City VA Medical Center located at 912 NE 13th Street, Oklahoma City, OK 73104 635-22-148 Correct Research Ventilation System

The project requirement is described in the Scope of Work - see page 6 and associated attachments.

The Project Magnitude for this requirement is estimate to be between $500,000 and $1,000.000.

The NAICS code is 237310 with a business size standard of $39.5M.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status.

Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission.

Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

A site visit will be held on April 22,2021 at 9:00 AM Central Time. Interested contractors shall meet at the Oklahoma City VA Medical Center, in the 9th floor lobby area in front of Engineering Room 9B100. Please ensure you go through the COVID checkpoint, get a sticker showing you've been screened and wear a face mask.

All questions in relation to this solicitation are due no later than close of business April 29, 2021. Please address questions to ilze.karklins-powers@va.gov

The closing date for this solicitation is May 17, 2021 at 1:00 PM Mountain Time (MT). Please email proposals to ilze. karklins-powers@va.gov

X 52.211-10 X

1:00 PM

MDT

05-17-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

OKLAHOMA CITY VETERANS ADMINISTRATION MEDICAL CENTER

921 N.E. 13th Street Oklahoma City, OK 73104

Project Title:

CORRECT RESEARCH VENTILATION SYSTEM

Project No. 635-22-148

UPGRADE AND REPAIR RESEARCH FACILITY VENTILATION SYSTEM

Listed Locations and Equipment to be Replaced Replace 4-Exhaust Fan Units Located on the Roof of Bldg.-19 Research Facility EFU’s-1A & 1B located to North & EFU’s-2A & 2B located to South (on the Research Facility Roof) and Required Associated Equipment Components and Parts Listed in this Request for Proposals hereinafter referred to as “RFP’s”

INTRODUCTION / SCOPE of WORK / STATEMENT of WORK

I. INTRODUCTION

The Oklahoma City Veterans Affairs Medical Center hereinafter referred to as the “VA”, “OKCVAMC”, or “Government”, located at 921 N.E. 13th Street, Oklahoma City, Oklahoma, 73104 needs Proposals for Upgrades and Repairs required to get the Research Facility Ventilation System hereinafter referred to as the “RFVS” Repaired, Upgrades Completed, and the Ventilation System fully operational at completion of the project. Some Primary Components including the Exhaust Fan Units and Required Associated Parts and Accessories are beyond service years and will require Equipment Replacement, Required Upgrades, and Repairs to correct the (RFVP) issues.

“UPGRADE AND REPAIR RESEARCH FACILITY VENTILATION SYSTEM”

lll. SCOPE PROVISIONS:

1. Contractor shall provide all required equipment, materials, and labor to demo and replace the 4 listed EFU’s and provide the equipment, materials, and labor required to replace any required wiring of the listed work to be done including the provision and use of a Crane.

2. Each EFU installation and changeover shall be assessed and impacts to operation of the Medical Facility identified and each EFU treated as a single event unless it is determined that more than one EFU most likely 1-2 can be replaced at the same time and limit impacts by doing so.

3. New equipment shall be approved by the OKCVAMC prior to installation and all processes approved prior to undertaking any one or number of EFU’s being removed and replaced in each setting, day, window, or scheduled and approved event. As stated, Phasing shall be incorporated to insure minimal interruptions. All Mechanical Materials, Equipment, and Electrical Equipment, and wiring equipment required to replace the EFU’s shall be pre-determined by the Contractor, provided by the Contractor, and installed at installation of each new install or changeout.

4. New equipment must be installed in a location just like where the existing is removed or changed out, and done according to Manufacturer, V.A., and all adopted Codes or Regulations endorsed by the VA.

5. All Mechanical, Electrical, wiring, conduit, required enclosures, or required apparatus must be provided by the Contractor, and required Cranes be onsite for each Phase or Scheduled Event requiring the materials be present and verified prior to a changeover or changeout of said equipment by Contractor This shall include a new motor starter and starter shall have ability to slowly ramp up the fan motor on each EFU.

6. All existing EFU, Factory Roof Curbs, Mechanical or Electrical equipment shall be removed as required and new Factory Roof Curbs, , and New EFU’s installed as well as any required Mechanical or Electrical apparatus to ensure proper installation and operational success in a single operation or scheduled event requiring changeover of EFU’s from old to new

7. A Total Project Phasing schedule shall be provided and approved by the OKCVAMC 14 Days prior to any interruptions or changeovers from old equipment to new equipment requiring interruption. All Crane Work shall be permitted and approved by Joyce Filsinger Chief of Projects or her COR Officer. All approvals for interruptions require the signature of Joyce Filsinger Authority Having Jurisdiction AHJ, and approval by Tim Jenne Chief M&O.

8. Contractor shall provide a class for the safe operation of the EFU’s upon completion hosted by the equipment Dealer or manufacturer for the Facilities Personnel immediately following change out of any of the EFU’s or putting them into operation.

9. Upon Completion Contractor shall demonstrate operation efficiency and effectiveness of EFU equipment with a pre-approved schedule 14 Days prior to doing the operational tests requiring emergency power be applied to the new systems. Chief of Projects Joyce Filsinger of the OKCVAMC shall be the Authority Having Jurisdiction approving these tests with approval of Tim Jenne Chief of M&O.

10. Upon completion of the installation of the EFU’s the Contractor shall be responsible for performing testing and balancing the airflow on each system per drawings provided by OKCVAMC and adjusting the equipment as needed to correct the air flow.

lV. PROJECT / SOW EQUIPMENT LIST

1. Equipment Listed for Replacement: “EFU’s”, & Associated Equipment.

2. Additional Equipment: Factory Roof Curbs / Plenum Damper Removal.

3. Electrical wiring including connection and Motor control starter shall be replaced with new starters with ramp up speed control, breaker switch, fan motor cutoff switch, and wiring.

4. Regulation and Code required Electrical and Mechanical System upgrades or changes.

5. Mechanical Connections including the transition from Plenum to EFU as listed.

1. Exhaust Fan Units:

The “EFU’s” are an integral part of the Research Facility Ventilation System also referred to as the RFVS which is primarily located and visible on the roof of Research Facility located on Building-19 of the OKCVAMC. Listed equipment including the EFU’s and their Existing Roof Supports located on the roof under the existing EFU’s, VFD’s, Existing Plenum Dampers, Plenum to EFU Transition are all pieces of equipment beyond service years and will require replacement. These pieces of equipment will require Demo and Replacement including 4-EFU’s, New Motor Starters with ramp up ability,4- New Factory Roof Curbs Added in place of existing roof supports (wooden members) and new motor starters with ramp up ability for fan motors along with all required electrical and mechanical work attached to or connecting the EFU’s to the existing Mechanical or Electrical Systems, and the listed equipment shall be demoed and replaced to assure 100% safe and reliable operation of the (RFVS).

2. Factory Roof Curbs:

New EFU’s required addition of (New Factory Roof Curbs) to be mounted to the existing metal decking and framework below the roofing material and dense Styrofoam or decking material to provide proper wind shear protection and weight distribution of the EFU’s on the existing roof. (Research Facility Ventilation System Upgrade will include Electrical wiring and Control wiring Upgrade with required upgrades to electrical wiring, control wiring, any required Electrical and Mechanical Equipment, Materials, Parts and labor to assure 100% Completion of the Required Repairs of the Research Facility Ventilation System assuring correct Performance and Operation of the EFU’s.

3. Plenum Damper Removal Demo Existing Plenum Dampers which are in the existing Stainless-Steel Plenums on the roof of Building-19 of the OKCVAMC. These dampers will need to be removed from the existing stainless-steel plenums which are located between EFU’s-1A & 1B, and 2A & 2B. The new dampers will be included as standard equipment on the new “EFU’s” therefore making the existing dampers obsolete thus requiring removal.

4. Motor starter with Motor Speed Control Build in Motor Starter.

Motor starter located in the motor control center in the Mechanical Room shall be replaced by the contractor with motor speed control ability and adequately sized for the new EFU’s. Control shall have 120-volt lock in control providing switched control of the EFU.

Contractor shall verify Project specifications, actual field conditions, Electrical and Mechanical State Code Requirements as well as, U.S. Department of Veterans Affairs Master Specifications, and all Federal Codes and Regulations adopted or endorsed by the “Government” for completion of this project. The New EFU’s, Factory Roof Curbs, Motor Starter, and required equipment for this project is the responsibility of the Contractor to determine, acquire, install, and complete required tasks related to equipment required for this project.

5. Regulation and Code required Electrical and Mechanical System upgrades or changes.

Includes work required as a result of other work or required replacement due to Demo and replacement of listed equipment. This installation of any equipment, parts, and labor required for Electrical and Mechanical System Code Compliance is required including an associated part or piece of equipment required to complete the project including regulation and code required electrical and mechanical system upgrades. This includes changes” whether required, result of Demo, or an unavoidable part of the process it is the Contractors responsibility to know what is required to complete repairs to listed replacement parts and to accurately determine the needed equipment and required parts to complete any part of the project repairs or replacement of parts. All electrical and mechanical work shall be Code compliant and inspectable by OKCVAMC or Authority Having Jurisdiction hereinafter referred to as “AHJ”. Failure to complete all work according to required U.S. Department of Veterans Affairs Federally Adopted regulations and codes shall result in a failure to complete the project and can result in penalties to the Contractor. All required Electrical and Mechanical work as well as any required Plumbing or Structural changes shall be completed and performed by Oklahoma State Licensed Electricians, Mechanical / HVAC Installers, Plumbers, or other required licensed personnel as required by the Construction Industries Board of Oklahoma or AHJ authorized by the U.S. Department of Veteran Affairs. All work shall be done according to best practices, International Mechanical Code, and National Electrical Code, All State and Federal Regulations and shall follow all OKCVAMC required regulations as listed in this publication or referenced by the U.S. Department of Veteran’s Affairs Website regarding this type of work.

6. Mechanical Connections:

Project will require a stainless-steel flanged transition with a flexible canvas center allowing transition from EFU’s 66.63” x 32.88” to 60” x 38” Stainless Steel Plenum. Project will include all the required associated Materials, Parts, and Labor required to successfully complete this project. The 4-EFU’s are identified as ((EF-1A & 1B) physically located toward the North end of the Research Facility Roof and ((EF-2A & 2B physically located toward the South end of the Research Facility Roof- See the attached drawings:

a. Drawing #-1: (ME – 2 – Project – 91 – 105 - 06-August 1993) showing equipment layout and the location of the Existing Dampers to be removed from Existing Plenums as indicated on the drawing.

b. (Drawing # 15 of 18 Base Drawings Building-19, January 2018)

c. (Drawing for the test and balancing of the systems.) Attached

7. Exhaust Fan Units Control Sequence:

EFU 1A & 2A shall run continuously for setting time period. The programmed sequence shall turn on EFU 1B & 2B automatically when EFU 1A & 2A stop. The same EFU 1B & 2B shall run continuously for setting time period. The programmed sequence shall turn on EFU 1A & 2A automatically when EFU 1B & 2B stop.

V. SOW DEMOLITION:

a. Demo EFU’s: includes Demo of any electrical and mechanical connections required to remove the EFU. Includes removing all equipment and parts associated with EFU’s or equipment required to be removed to allow removal of EFU’s for replacement. Electrical and Mechanical connections should be replaced according to NEC and IMEC adopted codes and regulations. Demo EFU’s structural support members located on top of the roof. Existing is 4x6 cedar members to be replaced by a factory roof curb.

b. Demo Existing Plenum Dampers which are in the existing Stainless-Steel Plenums on the roof of Building-19 of the OKCVAMC. These dampers will need to be removed from the existing stainless-steel plenums which are located between EFU’s-1A & 1B, and 2A & 2B. The new dampers will be included as standard equipment on the new “EFU’s” therefore making the existing dampers obsolete thus requiring removal.

c. Demo all required electrical, mechanical, structural, safety, etc. including the motor starter, breaker switch, fan motor cutoff switch at the fan, and wiring. Motors starters located in the motor control center in the mechanical room. Replace according to new equipment requirements, National Electric Code, International Mechanical Code, etc. and all regulations or codes adopted by or endorsed by the U.S. Department of Veterans Affairs. All work shall be code compliant and acceptable by the OKCVAMC Engineering Department as “AHJ”.

Vl. SOW Required Process for Research Facility “EFU”-Changeout

Contractor must verify each location has One fan operational at all times on both the North EFU’s and the South EFU’s prior to removal of an EFU and only one EFU can be changed out at any time in either location North or South for this research facility with a maximum of 2 EFU’s being done at a time with one from the North Side and one from the South Side. OKCVAMC will limit the time an EFU can be un-operational to a maximum of 72 hours down time for the Research Facility Ventilation System EFU’s to changeout each EFU. Written Plan must be submitted to OKCVAMC COR Officer Joyce Filsinger / Chief of Projects for written approval. Crane plan is to limit interruptions and down time for the Research Facility Ventilation System, and at no time can both EFU’s on either side North or South be un-operational. Contractor must verify that there is an operational EFU other than the one being changed out prior to any change-outs. Contractor must verify to OKCVAMC Engineering Department Project COR Officer or to Chief of Projects / Joyce Filsinger in writing to get final ok to go ahead with change-out, but all required pre-requisites must be completed and validated also prior to this final check list item.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Upgrades and Repairs required to get the Research Facility Ventilation System hereinafter referred to as the “RFVS” Repaired, Upgrades Completed, and the Ventilation System fully operational at completion of the project. Some Primary Components including the Exhaust Fan Units and Required Associated Parts and Accessories are beyond service years and will require Equipment Replacement, Required Upgrades, and Repairs to correct the (RFVP) issues.

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. Competing offerors' past performance history will be evaluated on a basis of significantly more important than, cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating. The past performance evaluation results are an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. There are two aspects of the past performance evaluation: (1) the assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirement; and (2) determine how well the contractor performed on the contracts.

If the lowest priced offer is judged to have a Substantial Confidence performance confidence rating and meets the special standards of responsibility, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Source Selection Authority (SSA) determines the price difference does not merit awarding to the higher priced offeror. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Competing offerors' past performance history will be evaluated on a basis of significantly more important than, cost or price considerations.

Special Standard of Responsibility

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance.

(a) Aspects of Past Performance Evaluation. The past performance evaluation results are an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each source selection.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

Factor 1-Past Performance Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings and Statement of Work. The contracting officer shall review relevant performance information on each offeror based on (1) the past efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts that includes renovation of an existing space in an active hospital that is similar or greater in scope, magnitude and complexity than the effort described in this solicitation. A recent project is defined as being completed within five years of the due date of this solicitation. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorability. Offerors with no relevant past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

The government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $5000,000.00 and $1,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email to ilze.karklins-powers@va.gov Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, and one attachment for past performance information) not to exceed 15MB. Proposal cam be submitted in one email if 15MB or less. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 1:00 P.M. Mountain Time on May 17, 2021. There will be no public opening of the proposals. Submit proposals to: ilze.karklins-powers@va.gov .

Submit bid bonds to:

Department of Veterans Affairs Cheyenne VA Medical Center 442-90C ATTN: Ilze Karklins-Powers 2360 E Pershing Blvd.

Cheyenne WY 82001

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

2. Please see FAR 15.207(c) for a description of the…