Amended SOW.pdf

SUPPLEMENT "B" - 1

PROJECT NUMBER: 635-21-117, Replace Clinic Cooling Tower

I. SCOPE OF WORK Amended:

A. The scope of this project is to engage professional Architectural/Engineering services to prepare construction contract documents, drawings, functional layouts, specifications, construction cost estimates, engineering calculations, and subsequent construction period services for the above referenced project. The project specifically will involve the following:

1. The project is to

a. Demolition existing cooling tower, demolition existing sump pumps, and disconnect power supply to cooling tower and sump pumps.

b. Fill up existing cooling tower concrete sump and install cooling tower support for new cooling tower.

c. Install new stainless-steel cooling tower for existing two 600 tons chillers and connect power to cooling tower.

d. Install three new centrifugal pumps, and connect power to the pumps

2. Contract Drawings, Specifications, and Engineering calculations shall be provided by architectural/engineering firms a completed construction document to the satisfaction of the VA.

3. The A/E shall provide a detailed construction cost estimate based on the contract drawings and specifications. The project will be designed to stay within the allocated construction budget.

4. A Pre-Proposal Meeting shall be scheduled with the Contracting Officer and Engineering Representative prior to preparation of A/E proposal. At this meeting, the Statement of Work will be reviewed as well as the existing conditions of the site(s) proposed for the new work. The A/E will have the opportunity to review As-Built Drawings to be provided by the VA and may obtain copies of any materials as necessary to prepare your proposal.

II. MATERIAL PROVIDED TO A/E AFTER AWARD:

A. General:

1. Prints of any current as-built drawings shall be made available to the A/E during any of his site visits if requested. The VA Engineering Department drawing files, large size copier and paper will be made available for use by the A/E for this purpose.

2. AUTOCAD, Version 2012 or later, a copy of the master floor plans, roof plans, and applicable utility systems of all buildings will also be made available if there is one. A/E will verify all drawings.

3. PG-18-1, VA Master Specifications Table of Contents. (Specific sections of the VA Master Specifications can be found via the Internet, for editing by the A/E.)

(http://www.cfm.va.gov/til/spec.asp )

4. PG-18-3 VA Construction Standards Table of Contents. (Specific sections of the VA http://www.cfm.va.gov/til/spec.asp

SUPPLEMENT "B" - 2

Construction Specifications can be found via the internet for editing by the A/E.)

(http://www.cfm.va.gov/TIL/cPro.asp )

5. All Volumes of VA Standard Details (PG -18-4) are available on the following web site:

(http://www.cfm.va.gov/TIL/sDetail.asp )

6. PG-18-9 Space and Facility Planning are available on the following web site:

(http://www.cfm.va.gov/TIL/planning.asp )

7. PG-18-10 VA Design Manuals are available on the following web site:

(http://www.cfm.va.gov/til/dManual.asp )

8. PG-18-12 VA Design Guides are available on the following web site:

(http://www.cfm.va.gov/til/dGuide.asp )

9. PG-18-13, VA “Barrier Free Design Handbook” is available on the following web site:

(http://www.cfm.va.gov/TIL/accessibility.asp )

III. REQUIREMENTS DURING CONSTRUCTION DOCUMENTS:

A. GENERAL:

1. Meeting Minutes: The A/E shall take minutes of all meetings, conferences, site visits, etc. A copy of the minutes shall be provided to the Contracting Officer for a concurrence signature.

2. Contract Drawings: Provide fully developed Contract Drawings on AUTOCAD Version 2000 or newer and provide DWG and PDF drawings via email and CD.

3. Specifications: Provide fully developed and edited specifications in a MICROSOFT WORD 2007 format. Specifications shall be printed on 8 ½" x 11" bond paper, font type Times New Roman, 12 pt.

4. Construction Cost Estimate: Construction cost estimate shall be organized using the fifty

(50) division formats developed by the Construction Specifications Institute (C.S.I.). The Engineer shall use MICROSOFT EXCEL 2007 in preparation of the cost estimates. The cost estimate shall include various categories of work involved, quantities, unit cost and a contingency allowance of 7.5% for renovation construction. The estimate shall also be based on the anticipated start date for construction, plus an inflation allowance for the Oklahoma City area for the anticipated time of bidding.

B. DEMOLITION:

1. Show on the plans all walls, ceilings, floors, doors, plumbing lines, drain lines, mechanical and electrical components to be demolished.

C. ARCHITECTURAL:

Show structures, doors, equipment, mechanical shafts and exterior spaces impacted by the http://www.cfm.va.gov/TIL/cPro.asp http://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/TIL/planning.asp http://www.cfm.va.gov/til/dManual.asp http://www.cfm.va.gov/til/dGuide.asp http://www.cfm.va.gov/TIL/accessibility.asp

SUPPLEMENT "B" - 3

project and within 32' (in scale) of the surrounding context. Label each room or space with a room title and room number. Room titles on drawings shall be the same as those used in the Space Planning Criteria. Provide all necessary plan, detail, and section views as necessary to convey necessary construction work involved.

D. STRUCTURAL:

Show structural designs including materials and structural system, alternative structural system(s) with cost consideration studies. The A/E shall prepare economic analyses for the structural frame(s) and foundations for the buildings. He shall investigate the structural systems and materials that he considers suitable for this project in regard to the codes referenced in the VA supplied data or the local code should its requirements be more rigid. Particular consideration shall be given to wind design and seismic design if appropriate. The A/E shall prepare design sketches, calculations, and cost estimates of the various systems studies and recommendation(s) and justification(s) of the system proposed to be utilized.

E. PLUMBING AND SANITARY:

1. Show on demolition plan the existing plumbing equipment to be removed.

2. Show on the plans the locations and sizes of all new supply and drain lines to be replaced and existing lines that must be modified to meet the standards in the appropriate VA Design Guides.

3. Show on the plans the locations and sizes of all new roof drain lines and existing lines that must be modified to meet the standards in the appropriate VA Design Guides.

4. Show on the plans the locations and sizes of all new fire sprinkler lines and devices and any existing lines that must be modified to meet the standards in the appropriate VA Design Guides.

F. CONVEYING EQUIPMENT:

1. Show on the plans the locations of all new elevators, shafts, motors and controls.

G. MECHANICAL:

1. The demolition plans shall show the mechanical equipment and accessories to be removed.

2. Show on the plans the locations of all new HVAC equipment including air handler units, chilled water and steam pre-heat coils.

3. Show on the plans the locations and sizes of all new ductwork, dampers, and vents.

4. Show on the plans the locations and sizing of all new piping and ductwork insulation.

H ELECTRICAL:

1. The demolition plans shall show the power that disconnected from mechanical equipment to be removed.

SUPPLEMENT "B" - 4

2. On the plans indicate all new electrical systems and components.

3. On the plans indicate all new connections to the existing electrical systems both normal and emergency.

4. On the floor plans indicate locations and sizes of electrical equipment rooms sub panels, and equipment feeders, include room titles and or functions.

5. Show on the plans all new fire alarm devices and any fire alarm system components that must be modified to meet the standards in the appropriate VA Design Guide.

6. On plans indicate the locations and sizes of all new HVAC control systems components and connections to the existing Energy Management and Control System.

IV. REVIEW REQUIREMENTS, TIME FRAME:

A. First Review Schematic Phase Contract Drawings and Specification Sections at 18 days after contract award including.

1. One copies of proposed specification sections to date. Indicate work remaining to be done and/or information yet to be incorporated.

3. CD(s) and email AUTOCAD 2012 or later, drawings, and specification sections.

B. Internal Review for Valhalla at 6 calendar days (24 days) after contract award.

C. Submit (35%) Contract Drawings, Specifications, and Construction Cost Estimates at 1 day (25 days) after contact award including:

1. Two copies of edited specifications to date. Indicate work remaining to be done and/or information yet to be incorporated.

2. CD(s) and email with AUTOCAD Version 2012 or later, drawings, specifications, and construction cost estimates.

D. Review comments with VA at 14 calendar days (39 days) after contract award.

E. Design Period (95%) at 18 days (57 days) after contract award including:

1. CAD drawing files shall be complete in every respect and shall have been checked. File format and delivery shall be as outlined in CAD requirements Paragraph V.

2. One set of indexed and unbound specifications. Specs shall be complete in every respect and shall have been checked.

3. Two copies of construction cost estimate. Estimate shall be complete in every respect and shall have been checked.

F. Valhalla Internal review (95%) comments with VA at 6 calendar days (63 days) after contract

SUPPLEMENT "B" - 5

award.

G. Submit (95%) Contract Drawings, Specifications, and Construction Cost Estimates at 1 day (64

H. VA Review (95%) contract documents with VA at 14 calendar days (78 Days) after contract

1. Two sets of final indexed and unbound specifications double sided.

2. CD(s) with updated AutoCAD Version 2012 or later drawings, PDF format drawings and specifications, and estimates.

I. 100% Submittal 5 calendar days (83 Days) after contract award.

1. Two sets of final indexed and unbound specifications double sided.

2. CD(s) with updated AutoCAD Version 2012 or later drawings, PDF format drawings and specifications, and estimates.

J. Valhalla Internal review (100%) comments with VA at 6 calendar days (89 days) after contract

K. Submit (100%) Contract Drawings, Specifications, and Construction Cost Estimates at 1 day (90

V. CAD REQUIREMENTS:

A. Drawings shall be full size two-dimensional drawings, electronically submitted. The completed drawing files shall be fully operational in AutoCAD, Version 2012 or later, a PDF copy will additionally be needed.

B. Delivery format media and archive procedure for transfer of all drawing files to the office of Engineering Project Section shall be CD Read/Write Disk. No “thumb drives” will be accepted.

SUPPLEMENT "B" - 6

C. Naming conventions for files will be unique and use a maximum of 8 alphanumeric characters, the file name and extension will be separated by a period. The file layer structure will follow the VA approved standard "CAD LAYER GUIDELINES" Recommended Designations for Architecture, Engineering, and Facility Management Computer-Aided Design as prepared by The Task Force on CAD Layer Guidelines.

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