36C25920Q0172-000.docx

36C25920Q0172

Contract Opportunity Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL

CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice N063 Access Control & CCTV Security System Installation 80111 36C25920Q0172 02-21-2020 N

SDVOSBC

561621 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Jared Detton jared.detton@va.gov Veterans Health Administration Member Services Call Center 409 Pershing Court Fort Riley, KS 66442

USA

Combined Synopsis/Solicitation for Access Control & CCTV Security System Installation

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Solicitation number 36C25920Q0172 is issued as a request for quote (RFQ).

3. This acquisition is set-aside for 100% Service Disabled Veteran Owned Small Business (SDVOSB). The North American Industry Classification System (NAICS) code is 561621 – Security Systems Services (Except Locksmiths).

4. FAR Clauses 52.212-1, 52.212-2, 52.212-4 and 52.212-5 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The Government contemplates an award of an unrestricted Firm Fixed Price (FFP) contract resulting from this solicitation.

5. Description of services: In accordance with the Performance Work Statement (PWS) and price schedule, the Contractor shall price Access Control & CCTV Security System Installation for VHA Member Services Call Center located at 409 Pershing Court, Fort Riley KS.

6. Period of Performance (POP): The POP shall be for 9-months, the period of performance date range is 03-30-2020 to 12-30-2020.

7. See Addendum to 52.212-1 Instructions to Offerors on the attached RFQ document for information on what to submit with your offer.

8. Offers are due 02-21-2020 @ 4:30 PM EST. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 02-21-2020 @ 4:30 PM EST. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

9. Submit offers or any questions to the attention of Jared Detton via email to: jared.detton@va.gov

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT

ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ____________________

____________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET

FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE

OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO

COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

702-20-2-2381-0012 36C25920Q0172 02-10-2020 Jared Detton

(303) 283-5307 02-21-2020

4:30 PM EST

36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X Y 561621 $22 Million N/A X Veterans Health Administration Member Services Call Center 409 Pershing Court Fort Riley KS 66442 36C259 Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Electronic Payment Requests Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp See CONTINUATION Page Access Control & CCTV Security System Installation Period of Performance:

Base: 03-30-2020 to 12-30-2020 Site Visits Information:

Two site visits shall be held on 02-10-2020 and 02-11-2020 @ 1000 AM CST @ 409 Pershing CT, Ft Riley, KS. The POC is Ricky Postlewait, who may be reached at (785) 663-6679 or Ricky.Postlewait@va.gov. If you cannot attend either site visits, please con tact Ricky for an alternate day due to the lateness of this posting due to a software issue.

If you cannot reach Ricky, please contact Jared Detton @

(303) 283-5307 or Jared.Detton@va.gov.

See CONTINUATION Page

LOA#: 702-3600162-2381-854200-2580 SPG0A00A7

2237#: 702-20-2-2381-0012 x x x one Erica A Blake

VA-VHA-SAOW-2019-B0D0EABF

Net 30

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C259 Erica A. Blake @ erica.blake@va.gov

Department of Veterans Affairs Network Contracting Office 19 Rocky Mountain Acquisition Center 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Electronic Payment Requests

Submit Invoice at:

http://www.fsc.va.gov/einvoice.asp

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Labor Contract Period: Base POP Begin: 03-30-2020 POP End: 2-30-2020

Materials/Parts Contract Period: Base POP Begin: 03-30-2020 POP End: 12-30-2020

GRAND TOTAL

36C25920Q0172

Page 1 of Page 1 of Page 1 of Page 1 of

B.3 PERFORMANCE WORK STATEMENT

Fort Riley Access Control Security System

1. GENERAL: The Veterans Health Administration – Member Services Call Center (VHA-MSCC) located at 409 Pershing Court Fort Riley, KS 66442 is seeking to obtain a qualified Contractor who can demonstrate the required capability to provide and install a complete Access Control Security System (ACSS). located at 409 Pershing Court, Fort Riley Kansas. The goal of this acquisition is to ensure the security of our facility and provide a safe work environment for staff.

1.1 Description of Services: The Contractor shall provide all management, personnel, plant, labor, supplies, tools, equipment, communication devices, transportation, and fuel necessary to perform the installation of a complete ACSS to the standards defined in this PWS (Performance Work Statement).

1.2 Background: The VHA-MSCC is located in a historical, 3-story building at 409 Pershing Court Fort Riley, KS 66442. The building is being remodeled and will have the necessary boxes and conduits in place for the installation. Building 409 has three stories and a basement, consisting of open office spaces, private offices, public restrooms, breakrooms, conference room, training room, and an elevator. Total square footage of the building is approximately 35,000 square feet.

1.3 Objectives: Obtain a qualified contractor to provide and install a fully operational Access Control Security System for the MSCC located at 409 Pershing, Fort Riley Kansas.

1.4 Scope: The Contractor shall provide and install all access control devices and support hardware at each designated door/entry way. Contractor shall also provide and install security cameras at each designated interior and exterior location. Access control devices and CCTV cameras will be connected to the existing Software House iStar Ultra ACSS panels located in Electrical Room 107 and be fully operational to the standards in this PWS. ACSS computer (Windows 10) and CCure 9000, Version 2.30 software are government provided. Footage and item quantities are estimates and it is recommended contractor field verify.

1.5 Period of Performance: The period of performance shall be 9 months. The period of performance date range shall be 03-30-2020 thru 12-30-2020.

1.5.1 Place of Performance: The place of performance for this project is 409 Pershing Court Fort Riley, KS 66442.

1.5.2 Site Visits: Site visits are scheduled for Monday, Feb 10 at 10:00am CST and Tuesday, Feb 11, at 10:00am CST. Contractor need only attend one day. Site visit will be located at 409 Pershing Ct, bldg. 409, Ft. Riley, KS. Please contact the COR Ricky Postlewait with any questions regarding the site visit, his Cell: 785-633-6679, and his email: Ricky.Postlewait@va.gov.

1.6 General Information

1.6.1 Federal Observed Holidays and Military Training Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required fewer than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday.

1.6.2 Hours of Operation

1.6.2.1 All Buildings: The Contractor shall schedule all normal work requirements to be performed during the hours of 6:30 a.m. to 4:00 p.m., Central Standard Time (CST), Monday through Friday, unless advanced coordination is made and approved between the Contractor and the Contracting Officers Representative (COR).

1.6.2.2 Facility Severe Weather Closure: If the VHA facility is closed due to emergencies, administrative closings, or severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by Fort Riley Operations Center (FROC) at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is 866-562-7319. Closures are available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advisories.aspx and shall be verified with the COR.

1.6.2.3 Installation Closure: When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the COR:

1.6.3 Quality Control: Quality control is the Contractor’s responsibility. Contractor quality controls are how the Contractor assures the services are accomplished in accordance with (IAW) contract documents. The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed IAW this PWS and associated documents.

1.6.3.1 Documentation: The contractor shall prepare, submit, and maintain copies of QC inspection schedules and QC inspection reports of all QC activities. Contractor shall develop the necessary schedule format and inspection report forms and submit to the COR. These reports shall include factual evidence that inspections had taken place, deficiencies were noted, and corrective action was taken to correct the deficiencies.

1.6.4 VA Quality Assurance: The VHA is responsible for quality assurance and will monitor the Contractor’s performance under this PWS. The COR is the VHA’s Quality Assurance Evaluator.

1.6.5 Type of Contract: The VHA will award a Firm Fixed-Price service contract.

1.6.6 Security Requirements: Contractor personnel and/or sub-contractor personnel must follow specifications located below in Paragraph 1.6.13, Antiterrorism (AT) and Operations Security (OPSEC) Requirements.

1.6.6.1 Key Control: All references to keys include key cards. If required, the Contractor shall establish and maintain a key control system to ensure that VHA keys and key cards issued to the Contractor are not lost, stolen, or used by unauthorized persons. The COR and Contractor will conduct an initial inventory on all keys and key cards prior to the start of contract performance. No keys issued to the Contractor by the VHA shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys or key cards to the COR. The Contractor and COR shall review and inventory all keys and key cards issued to Contractor annually.

1.6.6.1.1 Lost Keys: Lost keys shall be reported to the COR and the CO.

1.6.6.1.2 Unauthorized Use of Keys: The Contractor shall prohibit the use of VHA issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.6.6.2 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the Contractor's employees while performing duties under this contract to the COR. Obtain receipts for articles turned into the COR.

1.6.7 Contractor Employees

1.6.7.1 Qualifications: Contractor and sub-contractors shall possess licenses as required by state and local jurisdictions; shall demonstrate relevant years of experience installing and/or performing maintenance with Software House iStar Ultra ACSS panels and CCURE 9000, Version 2.30 software (Tyco Security Products) for identified systems; shall possess certificates as identified below. Industrial Security Systems shall possess factory training and awarded factory certification at time of proposal for identified systems; shall demonstrate field capability to install and maintain identified systems, shall demonstrate capability to service CCTV’s, and shall provide training and certification records as part of the quote provided.

a. Contractor shall be certified in Software House iStar Ultra control panel. Contractor must be able to provide proof of certifications.

b. Contractor shall be certified in CCure 9000, Version 2.30 (Tyco Security Products) . Contractor must be able to provide proof of certifications.

c. Contractor shall ensure each individual employee has at least 2 years’ experience as it relates to this project, which includes but is not limited to installing and/or performing maintenance with Software House iStar Ultra ACSS panels and CCURE 9000, Version 2.30 software (Tyco Security Products), installing and maintaining security systems, and servicing CCTV’s.

1.6.8 Post-Award Conference and Periodic Progress Meetings: The selected Contractor shall attend a post- award meeting organized and scheduled by the COR (i.e. Ricky Postlewait). The COR is responsible for coordinating this meeting with the selected Contractor and any subsequent progress meetings etc. In addition, if the COR believes circumstances require the attendance of the CO then it is the COR’s responsibility to coordinate with the CO and the Contractor.

1.6.9 Contracting Officer’s Representative (COR): The COR is an authorized representative of a CO within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates, after contract award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including VHA drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of VHA furnished property, and provide site entry of Contractor employees.

1.6.10 Key Personnel: The Contractor shall provide an employee point of contact who shall be responsible for the performance of the work. The employee shall have full legal authority to act for the Contractor on all work matters relating to daily operations of this Project. The individual shall be available between 6:30 a.m. to 4:00 p.m., CST, Monday through Friday except Federal holidays or when the VHA facility is closed.

1.6.11 Identification of Contractor Employees: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are VHA officials. Identification cards shall always be a minimum 3-1/2 by 2-1/4 inches and clearly visible and shall display at a minimum:

• Name of contract

• Contractor's name (legal name under which the Contractor is doing business)

• Contract number

• Contractor's phone number

• Worker's name,

• Color photograph of worker (full face),

• Issue date,

• Contract expiration date.

1.6.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation.

Contractor shall ensure Contractor employees conduct themselves in a courteous and professional manner at all times and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. All clothing shall be neat, clean and free of stains, tears or offensive language, symbols, or graphics. Hoodies are permitted, but hoods must be down within the facilities. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Use of personally owned cell phones in VHA facilities during contract performance is prohibited.

The VHA reserves the right to require removal of a Contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with VHA security, military security, or mission accomplishment. The VHA reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to, or removal of an employee from, the Installation due to the above will not relieve the Contractor of any work required by this contract.

1.6.13 Antiterrorism (AT) and Operations Security (OPSEC) Requirements:

1.6.13.1 Antiterrorism (AT) Level I Awareness Training: This provision/contract text is for Contractor employees with an area of performance within an Army-controlled Installation, facility or area. All Contractor employees, including subcontractor employees, requiring access to Army Installations, facilities, or controlled access areas shall complete AT Level I awareness. AT Level I awareness training is available at https://atlevel1.dtic.mil/at. AT Level 1 Training can also be coordinated with the ATO at (785) 239-6303. This is an annual requirement.

1.6.13.2 Access and General Protection/Security Policy and Procedures: All Contractor employees shall comply with applicable Installation, VHA facility, and area commander Installation/facility access and local security policies and procedures. The Contractor shall provide all information required for employee background checks to meet Installation access requirements to be accomplished by Installation Police Department, Director of Emergency Services, or Security Office. Contractor employees must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or Installation change, the VHA may require changes in Contractor security matters or processes.

1.6.13.3 iWATCH Program Information: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO at (785) 239-6303). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Training shall be completed within 15 calendar days of contract award or within 15 calendar days of new employees commencing performance to ensure compliance with the terms and conditions of the contract.

1.6.13.4 Operations Security (OPSEC) Awareness Training: All Contractors working on military installations must be aware of OPSEC and understand how OPSEC complements traditional security programs. Per Army Regulation 530-1, all Contractor employees, including subcontractor employees, requiring access to Army Installations, facilities, or controlled access areas shall complete OPSEC Awareness training. Training is available at http://cdsetrain.dtic.mil/opsec or by contacting the Installation OPSEC officer at (785) 240-6127.

1.6.14 Emergency Medical Treatment: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor. The VHA will not provide occupational health or industrial hygiene services to Contractor employees.

The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the CO or COR within 30 minutes of the incident.

Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Rd. Emergency medical expenses for contractor personnel are the contractor’s responsibility.

1.6.15 Installation Access:

1.6.15.1 Contractor and Vendor Access: Fort Riley is a guarded secure military Installation. All Contractor and vendor personnel, whether operating their privately-owned vehicles or motorcycles or Contractor or vendor- furnished vehicles and equipment, must enter the Installation through one of the secure access control points (ACPs) except as described in paragraph 1.6.21.3 below. Under the present Installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must possess only a valid photo identification card to access the Installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the Installation FPCON, an elevated FPCON may require additional security screening and/or limited Installation access.

1.6.15.2 RAPIDGate Program: Contractor and vendor personnel participating in RAPIDGate may enter through any of the Installation’s ACPs during their regular operating hours of 5:00 a.m. and 7:00 p.m. CST, except as described in paragraph 1.6.21.3 below. RAPIDGate is a voluntary access protocol used by the Installation to help expedite access to the Installation without having to undergo additional security screening. There is a fee to participate in RAPIDGate and the VHA will not reimburse Contractor or vendor personnel for the associated cost. To learn more about or to enroll in the RAPIDGate program, call 877-RAPIDGate (877-727- 4342) or visit http://www.eidpassport.com. Contractors and vendors without RAPIDGate passes can access the Installation IAW paragraph

1.6.21.3 below.

1.6.15.3 Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the Installation through the 12th Street ACP or the Estes Road ACP between the hours of 5:00 a.m. to 7:00 p.m. CST, Monday through Friday; Federal holidays are exempted. When entering from either the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS trucks, U-Haul trucks operated by Contractors and used for commercial purposes, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non- Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the Installation on Sundays and Federal holidays. Exception – concrete and asphalt paving delivery trucks participating in RAPIDGate may still enter through any of the Installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the Garrison Command (GC) and Directorate of Emergency Services (DES). All other Contractor, vendor, and commercial delivery vehicles may enter through any of the Installation's ACPs during their regular operating hours. As determined by the Installation FPCON, an elevated FPCON may require all Contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

1.6.16 Vehicle Identification: Contractor vehicles, privately-owned vehicles and equipment shall bear the Contractor’s or subcontractor's name or logo while the vehicles and equipment are working on the Installation. Names or logos shall be displayed on a viewable dashboard sign as a minimum.

1.6.17 Vehicle Operator Requirements: Contractor employees shall comply with all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees shall possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor- furnished or their privately-owned vehicles and motorcycles on the Installation. It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle on the Installation. Vehicle operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation will result in a fine of $75 or as revised.

1.6.18 Accessibility: When facility is inaccessible, immediately contact the COR or VHA Supervisor for access.

1.6.19 Safety Compliance - VHA Versus Contractor Responsibilities

1.6.19.1 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards. All signs shall be placed so that they are visible from all approaches.

1.6.19.2 Accessibility: Hallways, stairways, entrances, and doorways shall not be obstructed by any maintenance operations or storage of equipment or materials.

1.6.19.3 Furniture, Equipment and Materials:

1.6.19.4 Storage of Equipment: Equipment shall be stored in space provided by the VHA. Equipment shall be secured or removed from the buildings when not being used.

2. DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions: As used throughout the contract or in material referenced in the contract, the following terms will have the meanings set forth below:

• Contract Discrepancy Report (CDR) - A formal, written documentation of Contractor nonconformance or lack of performance for contracted work.

• Contracting Officer’s Representative (COR) - An employee of the VHA appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

• Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the VHA. The term used in this contract refers to the prime.

• Deficiency - A shortcoming in the quality or state of service performed.

• Equipment - A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

• Fiscal Year (FY) - The period of 1 October to 30 September each year.

• VHA-Furnished Property (GFP) - Property owned and furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

• VHA-Furnished Service (GFS) - Service furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

• VHA Property - All property owned or leased by the VHA. VHA property includes both VHA-furnished property and contractor-acquired property. VHA property includes material, equipment, special tooling, special test equipment, and real property. VHA property does not include intellectual property and software.

• Key Personnel - Contractor employees that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

• Loss of VHA Property - Unintended, unforeseen or accidental loss, damage, or destruction of VHA property that reduces the VHA’s expected economic benefits of the property. Loss of VHA property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of VHA property includes but is not limited to:(1) Items that cannot be found after a reasonable search; (2) Theft: (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

• Material - Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

• Performance Requirements Summary - Identifies the key service outputs of the contract that will be evaluated by the VHA to assure contract performance standards are met by the Contractor.

• Physical Security - Actions that prevent the loss or damage of VHA property.

• Property - All tangible property, both real and personal.

• Quality Assurance (QA) - The VHA procedures to verify that services being performed by the Contractor are performed according to acceptable standards and meets the requirements of the contract.

• Quality Control (QC) - All necessary measures taken by the Contractor to ensure the quality of an end product or service shall meet contract requirements.

• Standard - An acknowledged measure of comparison.

• Subcontractor - One that enters into a contract with a prime contractor. The VHA does not have privity of contract with the subcontractor

• Submittal - Anything that can be physically submitted or delivered, but may include non-manufactured things such as meeting minutes or reports

• Trash - The unwanted or discarded material resulting from commercial and industrial operations and from normal Fort Riley activities. Includes cardboard boxes.

• Trash Removal - Includes the pickup and removal of all papers and other debris.

• Work Day - The number of hours per day the Contractor provides services IAW the contract.

• Work Week - Monday through Friday, unless specified otherwise.

3. VHA-FURNISHED PROPERTY AND SERVICES

3.1 Services

3.1.1 Fire Prevention and Protection: The VHA will provide fire prevention and protection service at 610 Warrior Road for the Contractor.

3.1.2 Refuse Collection: The VHA will provide pickup service from the refuse containers (dumpsters) located outside the building in the contract. The Contractor shall follow current Fort Riley disposal procedures, ensuring that refuse is in the appropriate containers and not on the ground.

3.2 Utilities: The VHA will furnish, without charge to the Contractor, natural gas, electricity, water, and sewage to support Contractor operations while performing the services specified herein. The Contractor is responsible for operating under conditions that preclude the waste of utilities and shall instruct employees in utilities conservation practices IAW paragraph 1.6.30, Conservation of Utilities.

3.3 Storage: The VHA will furnish storage space for equipment within the facility.

3.4 Equipment: The VHA will furnish the ACSS computer (Windows 10), ACSS software (CCURE 9000, version 2.30), and Software House iStar Ultra control panels. ACSS computer/software will be located in room 106, Bldg. 409. Software House iStar Ultra control panels are located in room 107, Bldg. 409.

4. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: Contractor shall furnish all materials, tools, equipment, communications devices, transportation, fuel, personnel, and supplies; estimates, plans, schedules, records, reports, licenses, registrations, certifications, permits, and signs required to perform the services of this requirement. Furthermore, as part of the quote the contractor submits, they shall follow provision FAR 52.204-26 Telecommunications Equipment or Services- Representation, full text will be provided in the solicitation, and shall be followed by the contractor.

4.2 Facility Access: The Contractor shall provide the appropriate background checks to have access to specific buildings. IAW Section 1.6.17.2.

4.3 Equipment

4.3.1 All equipment shall be inspected by the contractor prior to use to ensure safe operating conditions. Any equipment found to be a hazard or non-serviceable shall be removed from the facility upon discovery.

4.4 Signs

4.4.1 Caution Signs: Caution/safety signs required for performance of work specified in the contract shall be furnished and installed by the Contractor.

5. SPECIFIC TASKS

5.1 Work: This project will connect the requested ACSS and Devices for Building 409 (VA Call Center) in Fort Riley, KS to the existing CCURE 9000 PACS server (System Serial Number: 9-16333) in Topeka, KS. The Fort Riley site will use available reader licenses on the Topeka, KS CCURE 9000 PACS server to supply physical access control to the customer requested doors. Contractor will provide 1 hard set and 1 electronic set of 100% As-Built drawings with this package to show device locations, controller locations, and system related information.

5.2 Tasks:

5.2.1 Building 409 will have a total of 16 secured doors and 29 CCTV cameras as part of the project. Each door will have two multi-function PIV card readers assigned to it for entering/exiting functionality. These readers will be contactless and support multiple card types. Keypads will be installed on all telecommunication room doors.

All readers will connect to a panel capable of supporting 16 readers total. The panel will reside in Room 107 as well as the associated power supplies for the control panel, readers, and door locking hardware. Monitoring of the ACSS/CCTV will be performed in room 105. Contractor will provide cabling and connection to government provided monitors in room 105. Some modifications may be needed in order to accomplish this task.

5.2.2 The installation of the door hardware and keypads/card readers will require running electrical whips from existing electrical boxes located in proximity of the doors. All magnetic locks (as indicated on the drawings) have been eliminated from the construction project. All electrical boxes remain as indicated on the drawings. The installation may require installing electrical boxes and wiring in the walls or installing surface mount electrical boxes and cable track. Installation in the walls is the preferred method of installation where feasible. Any finishes disturbed during installation will be repaired to the original condition.

5.2.3 The following are the equipment requirements for each level of the building which includes but is not limited to (i.e. door devices, piv card readers, cctv camera’s etc.)

BASEMENT LEVEL:

5.2.3.1 Breakroom #004 Exterior Door (Double Inswing Door) #CR-1

A composite cable is to be pulled back to the data gathering panel location in Room #107 on the first floor. Junction Box for magnetic lock power and controls from the access control system. Junction box for access control card reader connected to the access control system. See electrical drawings sheet E-801 and E-802 for additional information. THIS IS A FIRE EXIT DOOR.

One (1) PIV Card Reader: RDR, RP40-H, PIVCLASS, SE E, LF STD, HF STD/SIO/SEOS/FIPS/CAK, 485FDX, PIG, BLK, STD-1, LED RED, FLSH GRN, BZR ON, FIPS 200-BIT, IPM OFF, UART OFF, WIEG ON

Two (2) Surface Mount Door Status Contacts: Aluminum Housing Armored Cable Contact, Closed Loop, Wide Gap, 3” Gap Size

One (1) Exit Device Panic Bar: Exit Device, Rim, Electric Latch Retraction, Exit Only with PTB/ET Trim, 33 to 36" F Rail, Dull Stainless

One (1) Hole Cap: 80 Series Hex Dog Cap

One (1) Door Loop Cable: 1/4 X 18 Armored Door Loop Aluminum One (1) Double Door Strike

One (1) Door Pull: Exit Device Lever Trim. Order Line Notes: VERIFY RIGHT OR LEFT HANDING One (1) Request to Exit Motion Detector Three (3) Resistor Packs

CATVI Cable: Plenum Rated

5.2.3.2 Breakroom #004 Exterior Camera: A video CAT6 cable is to be pulled back to the network POE switch location in Room #107 on the first floor. NEMA 4 junction box for CCTV exterior camera connected to the CCTV system. See sheet E-810 for additional information.

One (1) Fixed 2.8-12mm Network IR Camera: Network IR outdoor vandal dome camera, 2MP, Full HD(1080p) @60fps, motorized vari-focal lens 4.3x (2.8~12m (119.5°~27.9°), triple codec H.265/H.264/MJPEG with WiseStream II technology, 150dB WDR, USB port for easy installation, advanced video analytics and sound classification, high powered IR LEDs range of 164', true D/N, dual SD card, hallway view HLC, defog detection, DIS, 12VDC/24VAC/PoE, IP67, IK10, Nema 4X, -40°C ~ +55°C (-40°F ~ +131°F)

One (1) Dome Cap: Medium Cap Adapter (Aluminum)

One (1) Dome Wall Mount: Wall Mount Gooseneck Accessory, Ivory

One (1) Wall Mount Base: Wall Mount Base Accessory, (SBP-300WM/300WM1)

CATVI Cable: Plenum Rated

5.2.3.3 Breakroom #004 Interior Camera: A video CAT6 cable is to be pulled back to the network POE switch location in Room #107 on the first floor. Junction box for CCTV interior camera connected to the CCTV system. See sheet E-801 and E-810 for additional information

One (1) Fixed 2.8-12mm Network Camera: Network indoor vandal dome camera, 2MP, Full HD(1080p) @60fps, motorized vari-focal lens 4.3x (2.8~12mm) (119.5°~27.9°), triple codec H.265/H.264/MJPEG with WiseStream II technology, 150dB WDR, USB port for easy installation, advanced video analytics and sound classification, true D/N, dual SD card, hallway view, HLC, defog detection, DIS, 12VDC/PoE, IK08

One (1) Ceiling Flush Mount: In-ceiling Flush Mount

CATVI Cable Plenum Rated

5.2.3.4 Corridor #009 Exterior Door (Double Outswing Door) (Card In/Out) #CR-2/3 Two composite cables are to be pulled back to the data gathering panel location in Room #107 on the first floor. Junction Box for magnetic lock power and controls from the access control system. Junction box for access control card reader connected to the access control system. NEMA 4 junction box for access control card reader connected to the access control system. See sheet E-801 and E-802 for additional information. THIS IS A FIRE EXIT DOOR.

Two (2) PIV Card Readers: RDR, RP40-H, PIVCLASS, SE E, LF STD, HF STD/SIO/SEOS/FIPS/CAK, 485FDX, PIG, BLK, STD-1, LED RED, FLSH GRN, BZR ON, FIPS 200-BIT, IPM OFF, UART OFF, WIEG ON

Two (2) Surface Mount Door Status Contacts: Aluminum Housing Armored Cable Contact, Closed Loop, Wide Gap, 3” Gap Size

One (1) Exit Device Panic Bar: Exit Device, Rim, Electric Latch Retraction, Exit Only with PTB/ET Trim, 33 to 36" F Rail, Dull Stainless

One (1) Hole Cap: 80 Series Hex Dog Cap

One (1) Door Loop Cable: 1/4 X 18 Armored Door Loop Aluminum One (1) Double Door Strike

One (1) Door Pull: Exit Device Lever Trim. Order Line Notes: VERIFY RIGHT OR LEFT HANDING Three (3) Resistor Packs CATVI Cable Plenum Rated

5.2.3.5 Telecommunication Room #013 Interior Door (Single Inswing Door). Two composite cables are to be pulled back to the data gathering panel location in Room #107 on the first floor. Junction Box for magnetic lock power and controls from the access control system. Junction box for access control card reader connected to the access control system. NEMA 4 junction box for access control card reader connected to the access control system. See sheet E-801 and E-802 for additional information.

One (1) multiclass Keypad: Reads: 125kHz – HID, Indala, EM4102 or AWID proximity 13.56MHz – iCLASS, ISO 15693 CSN (MyD, ICODE, Tag it), ISO 14443A CSN (MIFARE, DESFire), US Government PIV, ISO 14443B CSN, FeliCa™ IDm, CEPAS CAN or CSN

One (1) Surface Mount Door Status Contacts: Aluminum Housing Armored Cable Contact, Closed Loop, Wide Gap, 3” Gap Size

One (1) Exit Device Panic Bar: Exit Device, Rim, Electric Latch Retraction, Exit Only with PTB/ET Trim, 33 to 36" F Rail, Dull Stainless

One (1) Hole Cap: 80 Series Hex Dog Cap

One (1) Door Loop Cable: 1/4 X 18 Armored Door Loop Aluminum

One (1) Door Pull: Exit Device Lever Trim. Order Line Notes: PLEASE VERIFY HANDING Three (3) Resistor Packs CATVI Cable Plenum Rated

5.2.3.6 Corridor #009 Exterior Camera: A video CAT6 cable is to be pulled back to the network POE switch location in Room #107 on the first floor. NEMA 4 junction box for CCTV exterior camera connected to the CCTV system. See sheet E-810 for additional information.

One (1) Fixed 2.8-12mm Network IR Exterior Camera: Network IR outdoor vandal dome camera, 2MP, Full HD(1080p) @60fps, motorized vari-focal lens 4.3x (2.8~12m (119.5°~27.9°), triple codec H.265/H.264/MJPEG with WiseStream II technology, 150dB WDR, USB port for easy installation, advanced video analytics and sound classification, high powered IR LEDs range of 164', true D/N, dual SD card, hallway view HLC, defog detection, DIS, 12VDC/24VAC/PoE, IP67, IK10, Nema 4X, -40°C ~ +55°C (-40°F ~ +131°F)

One (1) Dome Cap: Medium Cap Adapter (Aluminum)

One (1) Dome Wall Mount: Wall Mount Gooseneck Accessory, Ivory

One (1) Wall Mount Base: Wall Mount…